Library Committee Minutes

October 29, 1999

Room 120


Members present: Trisha Ardovino, Elsie Patterson, Tim Halbach, Drew Stapleton, Anne Galbraith, Anita Evans, Abdulaziz Elfessi,  Randy Hoelzen, Gerry Cox


Guest: Jenifer Holmen


Members Excused: Rick Gillis, Andrew Stapleton, Richard Snowberg, Billy Clow, and Sara Slayton


The meeting was called to order at 11:00am


Minutes from the previous meeting were read and approved.


Jenifer Holmen, periodicals librarian, discussed procedures for obtaining new periodicals and policies of periodicals management including periodicals cancellation process and proposed criteria for purchasing new periodicals.She proposed purchasing and canceling periodicals once a year. Since most subscriptions are on a calendar year, the new subscriptions would begin in January. This procedure would allow departments, students, staff, and others interested in particular periodicals to have time to review decisions to add or delete periodicals. She indicated that the periodicals that were proposed to be added or to be deleted would be posted on the library web site along with lists of current, new, and canceled periodicals. The committee moved to accept these procedures. The motion passed


The Director's Report- Library Director Anita Evans discussed the budget and funding for the library. The new budget includes funds that are a permanent addition to the base for the library. She discussed the positive impact that these funds would have on the library. It has been ten years since an addition was made to the base budget of the library. The money will go to three areas. These include: the system level which will include electronic databases and so forth, to delivery services which includes interlibrary loan, and lastly to Murphy Library. Traditionally, that has been about 5% of the total.

     She also discussed the surveys conducted by the library in the past and made those surveys available to committee members.

     Committee members also discussed the ways in which the library determines circulation of books. Book use is measured by checking out books and by in-house use. When books or journals are re-shelved, they are counted.


Old Business: Anita Evans brought in a draft of a thank you letter to the Governor for adding to our budget. After some modification, the committee approved the letter. Members are asked to sign the letter on Monday, November 1, 1999.

New Business: Stephan Smith will be invited to attend the November 12, 1999 committee meeting in Murphy 120 at 11:00 a.m. to discuss the committee web page with us.


Next meeting: November 12, 1999, 11:00 a.m., Murphy 120.


Respectfully submitted,


Gerry Cox