Federal Law mandates that post secondary institutions participating in Federal Financial Aid Programs have in place and monitor an academic progress policy for financial aid. The components to the UW-La Crosse Satisfactory Academic Progress (SAP) Policy for financial aid are as follows: Grade point average (GPA), Pace (67% Rule), and Maximum Time Frame (150% Rule).
All undergraduate students receiving financial aid must maintain a 2.0 UW-L cumulative GPA, while graduate students receiving financial aid must maintain a UW-L cumulative GPA of 3.0. Note that this GPA requirement is different from the Retention, Probation and Suspension requirements listed in the Undergraduate catalog. Students receiving financial aid must follow both. Transfer credits are not included in the UW-L cumulative GPA calculation. Grades of W and P are not factored into this calculation once a cumulative GPA is established. Students enrolled in both undergraduate and graduate courses must meet the requirements of the degree seeking career, while students seeking a certificate will be required to follow the undergraduate GPA requirements.
All full-time and part-time undergraduate and graduate students at UW-La Crosse who receive financial aid must stay on pace to graduate on time. Pace is calculated by dividing the cumulative number of credits a student successfully completed by the cumulative number of credits they have attempted. (See note regarding completed and attempted credits). When this calculation falls below 67%, a student is no longer on pace to graduate on time. Transfer credits that count toward a student's program are considered within this calculation as credits attempted and credits earned.
An eligible undergraduate, graduate, or 2nd degree seeking student can receive Federal financial aid while attempting up to, but not exceeding, 150% of the published normal completion length of the student's program, regardless of enrollment status. For example, a student seeking a degree which requires 120 credit hours could receive financial aid while attempting 180 credit hours (120 X 150% = 180). Credits transferred to UW-La Crosse, and any credits attempted at UW-L, with or without the benefit of student financial aid, must be taken into consideration. Financial aid will be suspended when our office determines that a student cannot mathematically complete their degree within this timeframe.
Payment Period - Fall semester/Spring semester/Summer (if attended)Warning Status - assigned to one payment period, to a student who fails to make SAP after any payment period.Suspension - assigned to a student who fails to meet SAP in the payment period after being placed on Warning Status. Student must complete appeal process to reinstate financial aid eligibility.Probation Status - assigned for one payment period, to a student who has appealed and has had eligibility for financial aid reinstated. Specific terms are given to students with this status. For example, student may have to complete a certain percentage of credits attempted in the next payment period.
Credits Completed: The successful completion of a credit attempted is credit for which a grade of A, AB, B, BC, C, D, S, or P is received. The grade of D for a Graduate Student is not considered as successful completion of the credit(s) attempted. Attempted Credits: The grades of A, AB, B, BC, C, D, S, P, U, F, I, W, WP, WF, EP, EF, NA, and NR are considered credits attempted. Attempted credits are calculated after the 100% adjustment to tuition and fees period (typically the 10th day of classes).Any credit drop after the 100% adjustment to tuition and fees, without an equal number of credits being added the same date of the drop, or at a later date, will count as credit(s) attempted and credit(s) not earned. Credit drops affect the Pace and Maximum Timeframe components.Withdrawal from the University (All classes) as of the first day of classes will count as credit(s) attempted and credits(s) not earned unless all aid is cancelled and returned. A withdrawal affects the Pace and Maximum Timeframe components. The GPA component is affected if the withdrawal is in the student's first term. Incompletes: Count as credit(s) attempted and credit(s) not earned until a passing grade is posted. It is the student's responsibility to notify the financial aid office of any change in grade using an Appeal for Financial Aid Reinstatement Form and attaching a copy of the student's most recent, unofficial UW-L transcript. If the incomplete appeal results in the student being eligible for financial aid again, eligibility will be reinstated as of the date the appeal is approved. No action from the student will result in the student's new pace and GPA to not be evaluated until the end of the payment period in which the incomplete grade was converted. Incompletes affect the Pace and Maximum Timeframe components. Repeated Credits: Counted as attempted credits as many times as the course is repeated. Repeating credits apply to GPA, Pace, and Maximum Timeframe Components. *Please note that this is different from UW-L's Repeat Credit Policy.Remedial Credits: Counted in Pace and Maximum Timeframe. Grades of F are calculated into GPA.
Test Credits: Counted in Pace and Maximum Timeframe. These include AP, CLEP, DANTES, DSST, and IB test credits.Audited Courses: Not funded by financial aid and not considered under any aspect of the SAP Policy unless a student changes their course to Audit after the 100% adjustment to tuition and fee period. This would affect Pace and Maximum Timeframe.Consortium Agreements: Credits count in the Pace and Maximum Timeframe components.Double Major: Students pursuing a 1st and 2nd major at the same time will only be allowed 150% of the credits needed towards their first major. This could result in needing to appeal Maximum Timeframe.Winter Intersession: If a students attends a Winter Intersession course that positively affects their SAP Status (bringing their GPA or Pace calculation into an acceptable range) it is the student's responsibility to notify the Financial Aid Office of that change on an Appeal for Financial Aid Reinstatement Form.For help calculating UW-L cumulative GPA, see the following website. Remember: only include UW-L credits in your GPA calculation. Appeal for Financial Aid Reinstatement Form and Academic Plan You can request an unofficial copy of your transcripts from your WINGS account to include with an Appeal for Financial Aid Reinstatement.
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