The UWL Medical Dosimetry program uses a Clinical Management System (CMS) for students enrolled in allied health programs.
Monthly Affective Evaluations
The preceptor and/or clinical instructor will be filling out a monthly evaluation regarding your overall clinical performance. These are completed electronically in the Typhon system.
2016 Affective Evaluation Schedule (use for rotation dates and evaluation due dates)
There are a specific number of competencies needed each semester. 17 competencies are needed in order to graduate. The competency evaluation forms are completed by clinical staff within the Typhon system.
Sample Competency Evaluations:
Time Logs/Clinical & Didactic Hours
How to enter time logs (video tutorial)
Within Typhon, log your clinical and didactic hours daily.
NOTE: you are not permitted to work extra hours unless it is an unusual case. It must be educational in nature and absolutely necessary. In the event that you do stay later, you need to adjust that time within the same week. This means coming in or leaving early the next day. Do not stay later without the Clinical Preceptor's approval.
In addition, making up missed time should typically take place within the same week as well (assuming you did not have PTO to use). For example, if you missed a few hours on a Tuesday... you should try to make up that time by staying later one day within that day week. Again, this should be approved by the Clinical Preceptor.
You should be attending all the conferences offered within the Radiation department (QA, chart rounds, new patient conference). Log conferences in Typhon.
Clinical hours per semester:
You are required to perform 40 hours per week in the program. This requirement is divided up into "clinical" time (actual clinical internship) and "didactic" time (online coursework). The breakdown of hours per semester:
- Spring, Summer, & Fall Semester: 30 hours of clinical and 10 hours of didactic per week
- Note: your online classroom hours should be completed during the 40 hour work week - daytime hours. You should not be completing these hours in the evening when homework is normally completed.
Within Typhon, you will log the procedures you have observed, assisted with, or performed during clinical internship. There are blank procedure/case log forms (within Typhon or below) that you can use to track procedures throughout the day, but remember to enter those in Typhon daily.
How to enter procedure/case logs (video tutorial)
The clinical schedule represents the minimum requirements for you during clinical internship. If you are not meeting these minimum requirements, you need to contact the Educational Coordinator immediately.
During the first two weeks of clinical internship the student should receive an orientation to review all policies and procedures of the department. This orientation period will consist of 8 hours of clinical per day prior to the start of formal classes. During this two week period:
- Student/preceptor need to review and complete the Safety form and the Student Supervision policy (see policy details below) and then submit the signed documents to the Dropbox of Clinical Practicum I. Both of these forms can also be found on the clinical preceptor website.
- Student/preceptor must establish a schedule for the remainder of the year. This schedule should consist of 6 hours of clinical and 2 hours of class participation (e.g. you will work 7:30-4pm daily, performing clinical hours from 7:30-2pm and then didactic from 2-4pm). The schedule should be scanned and deposited in the Dropbox of Clinical Practicum I.
The medical dosimetry student must be supervised by a qualified practitioner (e.g. certified medical dosimetrist, credentialed medical physicist, licensed radiation oncologist) during all procedures that have direct patient contact.
All clinical procedures/tasks (e.g. dose calculations, treatment plans, etc.) performed by the students must be approved by a qualified practitioner prior to implementation.
The program requires the clinical preceptor to review this policy with the student during the orientation period and both individuals (preceptor and student) must sign the student supervision policy. The preceptor is also responsible for educating the entire clinical staff about this policy.
The student is responsible for submitting this signed document to the D2L dropbox of the DOS 771 Clinical Practicum I course.
- At the end of each semester, we ask you to complete 3 evaluations. Students can evaluate the program director, educational coordinator, and clinical preceptor (all program officials). Refer to the student handbook for more details.
Course Schedule Per Semester
These are tentative schedules. The instructor/program officials will notify you if there are changes. These schedules will help guide you with registering for courses each semester (make sure you are following the correct Track).
The links below show all of the courses for each semester (regardless of Track), so make sure you are only looking at the classes that pertain to you (follow Track color-coded key on the grid):
- Summer 2016 schedule
- Fall 2016 schedule
- Spring 2017 schedule
- Summer 2017 schedule
- Fall 2017 schedule
Overall Program Curriculum Schedule Per Track
Students are granted 6 holidays throughout their clinical year. The other holidays throughout the year coincide with the semester breaks so they are not listed here. The holidays are as follows:
- Martin Luther King Jr. Day
- Memorial Day
- Independence Day
- Labor Day
- The Friday following Thanksgiving
Additional time off
In addition to having the above holidays off, you will also have a spring break in March (this coincides with the University's spring break). You will have breaks in between semesters that (most often) coordinate with the UW-La Crosse semester schedule (sometimes not in sync with the UWL semesters; please refer to posted schedules for the program). You are also allowed to use 5 days of PTO (this is any "personal" time off, i.e. vacation or sick time) throughout the year (January through December) and 2 days for interviewing.