Assistance with External Grants

The table below provides guidance and helpful links to help you navigate the grant process.

  UW-System Federal Non-federal
Funding sources UW-System and WiSys grant programs
Federal agencies Private funding agencies
Grant Resource Center (contact ORSP for log-in info)

COS database (contact ORSP for log-in info)
*****IMPORTANT***** Read the request for proposals (RFP) carefully, in its entirety.
Advise ORSP of your intent to submit Some grants require a Letter of Intent (LOI); for all others: 6 weeks prior to the submission deadline (see UW-L webpage for grant specific information) Advise ORSP of your intent to submit 6 weeks prior to the submission deadline or as soon as the deadline is established by the agency
Timeline Will be recommended after you have advised ORSP of your intent Federal/non-federal grant submission timeline
Transmittal form UW-System grant transmittal form must have all required signatures prior to submission Grant/contract transmittal form must have all required signatures prior to submission
  UW-System Federal Non-federal
Budget - general See the budget page provided by the specific program Budget helper spreadsheet

Time and salary calculator
Budget - fringe benefits See the RFP and program website for information Must be included in the budget at approved rates. Contact ORSP if the RFP has limitations or exclusions.
Budget - indirect costs Not allowed Must be included at UW-L's federally negotiated rate, unless the agency has an OMB-approved lower rate. Must be included at UW-L's established non-federal rate. Contact ORSP if the RFP has limitations or exclusions.
Budget - travel

Mileage rates

Per diem rates for lodging and meals

Budget - modifications Contact ORSP for assistance as process will vary based on grant program See the budget modification page for details.
  UW-System Federal Non-federal
Compliance - general As required by project procedures and federal statute. Please refer to the compliance page for additional information. Note: The source of funds does not impact the requirements of compliance, except for Financial Conflict of Interest (FCOI) and Responsible Conduct of Research (RCR).
Compliance - FCOI   Public Health Service - click here for a list of applicable agencies

All other federal agencies
If required by the funding agency, contact ORSP for assistance.
Compliance - RCR   NSF only - required for student researchers  
Boilerplate   SF424

Impact statement

Data management plan (NSF)
Concept paper
Frequently requested information   DUNS
EIN - contact ORSP
IACUC, IRB, FWA
Proposal submission ORSP recommends submitting your grant no later than 3 business days prior to the deadline. Increasingly, funders do not allow a grace period during which errors can be corrected. Therefore, submissions occurring after the recommended timeframe will be at the investigator's own risk as ORSP cannot guarantee that errors can be corrected in time to allow for a successful proposal submission.
Funding decision Please forward any funding decision notices (letters or emails) that you receive to ORSP.