ACST/Admin RECRUITMENT MATERIALS

Steps to

Non-Instructional Academic Staff/Administration Recruitment

(includes links to materials and information):

Non-Instructional Academic Staff & Administration Recruitment Materials **

Quick Reference of Forms

Quick Reference of Primary Academic Staff Recruitment Contacts

Emergency Hire Procedures

Administrative Search Policy

Academic Staff Personnel Rules

Related Web Information

** Use this link for Instructional Academic Staff recruitment procedures and forms

Note: You will need Adobe Acrobat Reader to use many of the forms. You can download the latest free version using the link to the left. To save forms to your hard drive with information permanently entered, you may need an advanced version of Adobe Acrobat. Visit the Adobe web site or contact ITS at 5-8774 for more information.
If you would would prefer any of these forms in Microsoft Word format, see the link following the Adobe Acrobat Reader version ("download in Word").
Some of these forms are not available in Microsoft Word because it isn't necessary to enter any data into them, or providing them in Word would jeopardize the form's layout. If you'd like to use the text in these documents, please use the "Text Select Tool" in Acrobat Reader to cut and paste the information you need.

Step 1: Non-Instructional Academic Staff/Administration APPROVAL TO RECRUIT AND ADVERTISE
Form/Materials	Contact	Phone	E-mail Address
Step 1 Checklist Explanation of Step 1 forms	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
*Print on BRIGHT YELLOW paper Academic Staff/Administration Routing Slip from packet cover	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
**Print on PINK paper* L-1347 - Authorization to Recruit Academic Staff/Admin. Position Directions to Complete Authorization to Recruit	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
Salary Minimums	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
**Print on SALMON paper* L-1747 - Recruitment Efforts Plan download in Word Explanation	Al Thompson	785-8541	aad@uwlax.edu
**Print on YELLOW paper* L-1348 - Vacancy/Position Announcement download in Word Explanation Sample	Al Thompson	785-8541	aad@uwlax.edu
L-1813 - Position Description Sample	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
Search & Screen Procedures Explanation	Al Thompson Jennifer B. Wilson	785-8541 785-8013	aad@uwlax.edu wilson.jenn@uwlax.edu
Search & Screen Criteria download in Word Explanation	Al Thompson	785-8541	aad@uwlax.edu
Open Meeting Rules/ Posting Information	Jennifer B. Wilson	785-8013	wilson.jenn@uwlax.edu

Step 2: Non-Instructional Academic Staff/Administration RECEIVING AND PROCESSING APPLICATIONS
Form/Materials	Contact	Phone	E-mail Address
Step 2 Checklist	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
Equal Employment Opportunity form Explanation	Al Thompson	785-8541	aad@uwlax.edu
L-1825 - Request for Confidentiality download in Word	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
Acknowledgement letter to applicants (Sample) download in Word	Jennifer B. Wilson	785-8013	wilson.jenn@uwlax.edu
Accommodation phrase to use in letters download in Word	Al Thompson Jennifer B. Wilson	785-8541 785-8013	aad@uwlax.edu wilson.jenn@uwlax.edu
Informational Programs & Disclosure Information to all potential employees	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
L-1737 - Alpha listing of all applicants and nominees who did not request confidentiality download in Word	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu

Step 3: Non-Instructional Academic Staff/Administration SCREENING APPLICANTS AND INTERVIEWING CANDIDATES
Form/Materials	Contact	Phone	E-mail Address
Step 3 Checklist	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
L-1349 - Request to Interview & Applicant List download in Word	Al Thompson	785-8541	aad@uwlax.edu
L-1738 - Alpha list of finalists (potential interviewees) download in Word	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
Sample letter to applicants no longer being considered download in Word	Jennifer B. Wilson	785-8013	wilson.jenn@uwlax.edu
**Print on GREEN paper* L-1350 - Pre-Approval for Reimbursement of Interview Expenses Interview Expenses (Sample)	See Travel Expense Webpage
Tips on Preparing and Conducting Administrative Interviews	Jennifer B. Wilson	785-8013	wilson.jenn@uwlax.edu
Hiring of International Applicants	Joy Gutknecht Jennifer B. Wilson	785-8640 785-8013	gutknech.joy@uwlax.edu wilson.jenn@uwlax.edu
Guidelines on Interview Questions	Al Thompson Jennifer B. Wilson	785-8541 785-8013	aad@uwlax.edu wilson.jenn@uwlax.edu
Organizing and Conducting an Interview	Jennifer B. Wilson	785-8013	wilson.jenn@uwlax.edu
L-1827 - Telephone Reference Conversation Record (sample)	Al Thompson Jennifer B. Wilson	785-8541 785-8013	aad@uwlax.edu wilson.jenn@uwlax.edu

Step 4: Non-Instructional Academic Staff/Administration THE HIRING PROCESS
Form/Materials	Contact	Phone	E-mail Address
Step 4 Checklist	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
Is your newly hired employee a foreign national?	Jennifer B. Wilson	785-8013	wilson.jenn@uwlax.edu
**Print on PINK paper* L-1347 - Request approval to hire/Personnel Action Form (back page of pink sheet) download in Word Directions to Complete the Personnel Action Form	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
Sample letter indicating the position has been filled download in Word	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
Print on BRIGHT YELLOW paper L-1828 (ACST) - Routing slip for completion of recruitment	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu

Non-Instructional Academic Staff/Administration Related Information on the Web
Form/Materials	Contact	Phone	E-mail Address
Hiring a Retired UW-L Faculty Member	Jennifer B. Wilson	785-8013	wilson.jenn@uwlax.edu
Extending or Reopening a Search & Screen	Al Thompson Jennifer B. Wilson	785-8541 785-8013	aad@uwlax.edu wilson.jenn@uwlax.edu
Pool Searches	Al Thompson Jennifer B. Wilson	785-8541 785-8013	aad@uwlax.edu wilson.jenn@uwlax.edu
Administrative Search Policy	Jennifer B. Wilson	785-8013	wilson.jenn@uwlax.edu

Quick Reference of Primary
Academic Staff/Administration Recruitment Contacts

Alfred S. Thompson, Assistant to the Chancellor for Affirmative Action
(608) 785-8541
Affirmative Action & Diversity
235 Graff Main Hall
aad@uwlax.edu
Jennifer B. Wilson, Executive Director for Human Resources
(608) 785-8013
Human Resources
144 Graff Main Hall
wilson.jenn@uwlax.edu
William G. Colclough, Interim Provost & Vice Chancellor for Academic Affairs
(608) 785-8007
Provost/Vice Chancellor Office
145 Graff Main Hall
colcloug.will@uwlax.edu

Step 1: Non-Instructional Academic Staff/Administration APPROVAL TO RECRUIT AND ADVERTISE

Step 2: Non-Instructional Academic Staff/Administration RECEIVING AND PROCESSING APPLICATIONS

Step 3: Non-Instructional Academic Staff/Administration SCREENING APPLICANTS AND INTERVIEWING CANDIDATES

Step 4: Non-Instructional Academic Staff/Administration THE HIRING PROCESS

Non-Instructional Academic Staff/Administration Related Information on the Web

Quick Reference of Primary Academic Staff/Administration Recruitment Contacts

Step 1: Non-Instructional Academic Staff/Administration
APPROVAL TO RECRUIT AND ADVERTISE

Step 2: Non-Instructional Academic Staff/Administration
RECEIVING AND PROCESSING APPLICATIONS

Step 3: Non-Instructional Academic Staff/Administration
SCREENING APPLICANTS AND INTERVIEWING CANDIDATES

Step 4: Non-Instructional Academic Staff/Administration
THE HIRING PROCESS

Non-Instructional Academic Staff/Administration
Related Information on the Web

Quick Reference of Primary
Academic Staff/Administration Recruitment Contacts