Classified Employee Annual Leave Conversion Options

Termination/Sabbatical Leave and Cash Payments

 

The Classified Annual Leave Conversion is an opportunity to make a choice on use of unused annual leave (vacation). Based on eligibility, classified employees can bank annual leave in a sabbatical (a.k.a. termination) account, receive cash, or a combination of both.

 

Eligibility:

All employees now fall under the non-represented rules for eligibility to bank vacation into sabbatical/termination leave.

 

3.01 in the Compensation Plan states:

Effective January 1, 2012, annual leave and sabbatical/termination leave will be provided in accordance with Ch. 230. Wis. Stats. and Ch. ER18, Wis. Admin. Code., except Craft Workers in schedule 04 who are not eligible to convert annual leave to sabbatical/termination leave.

 

Summary of the sabbatical/termination leave schedule, based on earned annual leave:

 

  Annual leave earning rate of 160, 176, or 184 hours may elect to receive not more than 40 hours.

  Annual leave earning rate of 200 hours may elect to receive not more than 80 hours of which not more than 40 hours may be paid in cash.

  Annual leave earning rate of 216 hours may elect to receive not more than 120 hours of which not more than 40 hours may be paid in cash.

  Employees with less than the 160 hour rate may elect to receive not more than 40 hours if they have accumulated at least 520 hours of sick leave at any time during employee's continuous state service.

How to find out if you are eligible for Termination/Sabbatical Leave and Cash Payment and printout the form:

 

If you are eligible for the annual leave conversion option, you will find the form on your My UW System portal. The form will be found in the Time and Absence area of the portal, by clicking on the “statements” tab

 

If you are eligible for this annual conversion, you will see 2013 Sabbatical Form. 

Click on the 2013 Sabbatical Form- print, complete the form and submit to Human Resources.

 

Timelines

The form must be completed and submitted by Monday, December 2nd to the Human Resources Office (144 Graff Main Hall)

 

Employees who are eligible and elect to receive a cash payment will be paid Thursday, December 26th   

 

Remember – Vacation hours that are put into sabbatical do not expire and can be used at any time subject to prior supervisor approval.

 

 

If you have questions please contact Mary Dixon at 785-6495 or mdixon@uwlax.edu