Faculty Recruitment

Steps to Faculty & Instructional
Academic Staff (IAS) Recruitment **

Step 1: Approval to Recruit and Advertise

Step 2: Receiving and Processing Applications

Step 3: Screening Applicants and Interviewing Candidates

Step 4: The Hiring Process

Step 5: The Closing of a Search

Additional Faculty & IAS Recruitment Materials

Quick Reference of Forms

International Hires

Quick Reference of Primary Faculty Recruitment Contacts

Guidelines for the Recruitment and Hiring of Faculty

Faculty Personnel Rules

** Instructional Academic Staff includes the following titles only:

Lecturer series and Clinical Professor series titles

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Step 1: Faculty and IAS APPROVAL TO RECRUIT AND ADVERTISE
Form/Materials	Contact	Phone	E-mail Address
**Print on BRIGHT PINK* Faculty Recruitment Routing Slip	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
**Print on PINK paper* L-1347 - Authorization to Recruit (front page of pink sheet) download in Word	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
Directions for completing the Authorization to Recruit	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
Salary Minimums	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
**Print on SALMON paper* L-1747 - Recruitment Efforts Plan download in Word	Al Thompson	785-8541	aad@uwlax.edu
L-1348 - Vacancy/Position Posting Form	Al Thompson	785-8541	aad@uwlax.edu
L-1813 - Position Description Template (IAS only) L-1813 - Position Description (Faculty only)	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
Search & Screen Procedures 4/07 Faculty Senate Approved	Al Thompson Jennifer B. Wilson	785-8541 785-8013	aad@uwlax.edu wilson.jenn@uwlax.edu
Search & Screen Criteria (Sample) download in Word	Al Thompson	785-8541	aad@uwlax.edu
Checklist of Tenure-Track Search & Screen Procedures for Academic Departments	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
Open Meeting Rules/Posting Information	Jennifer B. Wilson	785-8013	wilson.jenn@uwlax.edu

Step 2: Faculty and IAS RECEIVING AND PROCESSING APPLICATIONS
Form/Materials	Contact	Phone	E-mail Address
L-1825 - Confidentiality request form/letter insertion download in Word	Jennifer B. Wilson	785-8013	wilson.jenn@uwlax.edu
Equal Employment Opportunity forms Explanation	Al Thompson	785-8541	aad@uwlax.edu
Acknowledgement letter to applicants (Sample) download in Word	Jennifer B. Wilson	785-8013	wilson.jenn@uwlax.edu
Accommodation phrase to use in letters download in Word	Al Thompson	785-8541	aad@uwlax.edu
Informational Programs & Disclosure Information to all potential employees	Jennifer B. Wilson	785-8013	wilson.jenn@uwlax.edu
L-1737 - Alpha listing of all applicants and nominees who did not request confidentiality download in Word	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu

Step 3: Faculty and IAS SCREENING APPLICANTS AND INTERVIEWING CANDIDATES
Form/Materials	Contact	Phone	E-mail Address
L-1349 - Faculty Applicant/Interview List download in Word L-1349 IAS Applicant/Interview List	Al Thompson	785-8541	aad@uwlax.edu
L-1738 - Alpha list of finalists (those interested in interviewing) download in Word	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
Sample letter to applicants no longer being considered download in Word	Jennifer B. Wilson	785-8013	wilson.jenn@uwlax.edu
**Print on GREEN paper* L-1350 - Pre-Approval for Reimbursement of Interview Expenses (green sheet) download in Word	See Travel Expense Webpage
Tips on Preparing and Conducting Administrative Interviews	Jennifer B. Wilson	785-8013	wilson.jenn@uwlax.edu
Guidelines on Interview Questions	Al Thompson Jennifer B. Wilson	785-8541 785-8013	aad@uwlax.edu wilson.jenn@uwlax.edu
Hiring of International Applicants Contact Jennifer Wilson for assistance	Jennifer B. Wilson Joy Gutknecht	785-8013 785-8640	wilson.jenn@uwlax.edu gutknech.joy@uwlax.edu
The Interview	Al Thompson Jennifer B. Wilson	785-8541 785-8013	aad@uwlax.edu wilson.jenn@uwlax.edu
L-1827 - Telephone Reference Conversation Record (sample)	Al Thompson	785-8541	aad@uwlax.edu

Step 4: Faculty and IAS THE HIRING PROCESS
Form/Materials	Contact	Phone	E-mail Address
Is your newly hired employee a foreign national?	Jennifer B. Wilson	785-8013	wilson.jenn@uwlax.edu
**Print on BRIGHT PINK* Contract Preparation Checklist	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
Print on PINK paper* L-1347 - Request approval to hire/Personnel Action Form (back page of pink sheet)	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
Directions for completing the Personnel Action Form	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu
Sample letter indicating the position has been filled	Joy Gutknecht	785-8640	gutknech.joy@uwlax.edu

Step 5: Faculty and IAS
CLOSURE OF THE SEARCH

Form/Materials

Contact

Phone

E-mail Address

**Print on BRIGHT PINK*
L-1828 (faculty) - Checklist/coversheet for documentation
download in Word

Joy Gutknecht

785-8640

gutknech.joy@uwlax.edu

Quick Reference of Primary
Faculty Recruitment Contacts

Alfred S. Thompson, Assistant to the Chancellor for Affirmative Action
(608) 785-8541
Affirmative Action & Diversity
235 Graff Main Hall
aad@uwlax.edu
Jennifer B. Wilson, Executive Director for Human Resources
(608) 785-8013
Human Resources
144 Graff Main Hall
wilson.jenn@uwlax.edu
William G. Colclough, Interim Provost & Vice Chancellor for Academic Affairs
(608) 785-8007
Provost/Vice Chancellor Office
145 Graff Main Hall colcloug.will@uwlax.edu

Steps to Faculty & Instructional Academic Staff (IAS) Recruitment **

Additional Faculty & IAS Recruitment Materials

Step 1: Faculty and IAS APPROVAL TO RECRUIT AND ADVERTISE

Step 2: Faculty and IAS RECEIVING AND PROCESSING APPLICATIONS

Step 3: Faculty and IAS SCREENING APPLICANTS AND INTERVIEWING CANDIDATES

Step 4: Faculty and IAS THE HIRING PROCESS

Step 5: Faculty and IAS CLOSURE OF THE SEARCH

Quick Reference of Primary Faculty Recruitment Contacts

Steps to Faculty & Instructional
Academic Staff (IAS) Recruitment **

Step 1: Faculty and IAS
APPROVAL TO RECRUIT AND ADVERTISE

Step 2: Faculty and IAS
RECEIVING AND PROCESSING APPLICATIONS

Step 3: Faculty and IAS
SCREENING APPLICANTS AND INTERVIEWING CANDIDATES

Step 4: Faculty and IAS
THE HIRING PROCESS

Step 5: Faculty and IAS
CLOSURE OF THE SEARCH

Quick Reference of Primary
Faculty Recruitment Contacts