Position Vacancy Form (Yellow Form L1348)(a), (b) and (c)

Form L-1348(a) is the LONG version you may use to advertise nationally or regionally; Form L-1348(b) is the SHORT version which you may want to use for advertising locally when you don’t want to include and pay for all the words in the long version; and Form L-1348(c) is the WEB version for use on the UWL vacancy web page.  (In addition to the paper version of L-1348(c) to be included in the step 1 recruitment forms, an email attachment should be provided to recruit@uwlax.edu for easy transfer to the UWL vacancy web page.)

Please type the form carefully, as it is available to the public, as you have sent it, in a notebook of campus vacancies in the HR waiting area.  It will also be used by Advancement & External Relations for ad copy and must be correct as sent.  In completing this form, attempt to define the position responsibilities broadly and inclusively in order to attract a more diverse pool of applicants.  In an era of downsizing, a department or unit may want to combine job functions/responsibilities.  In addition, it is important to evaluate all “absolute” language carefully to determine whether it is actually necessary.

Before specifying the application procedure on the position vacancy form, the committee also needs to determine what information it needs initially from all candidates, e.g., application letter highlighting the candidate’s interest in and experience related to the position, a curriculum vitae, a specific number of references/reference letters, an official transcript.  You may want to consider what documents an applicant has control of in providing and which s/he may not (letters of reference) when you determine what constitutes a complete file.  In addition to these items, some committees have found it useful to request additional documents, e.g., a one page position statement summarizing their understanding of the role of the position or a detailed narrative letter describing how the applicant’s training and experience relate directly to the outlined job responsibilities, accompanied by examples that demonstrate the candidate’s ability to initiate, organize and achieve results on new projects.  Other committees have structured their search and screen procedures to permit them to ask for additional information or references later in the search process, after they have identified semi-finalists or finalists for the position.

The minimum time for receipt of applications from the time the advertisement first appears is two weeks for a local search and four weeks for a regional or a national search.