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Murphy Library Annual Report
1994/95

ORGANIZATION CHART (PDF: 68KB/1 page)

MURPHY LIBRARY STAFF 1994-95
NAME DEPARTMENT
Mary Baldwin Government Documents/Microforms
Jean Bonde Interlibrary Loan/Office Support
Bonnie Daines Periodicals
William Doering Automation
Anita Evans Public Services Coordinator/Online and CD-ROM Services
Susan Grebel Acquisitions/Cataloging
Edwin Hill Area Research Center/Special Collections
Randy Hoelzen Reference Services/Interlibrary Loan
Yvonne Hyde Cataloging (Retired 1/95)
Virginia Kreyer Periodicals/Office Support
Karen Lange Acquisitions/Preservation
Connie Marker Circulation Services
Charles Marx Cataloging
Lavonia McCarty Circulation Services
Dale Montgomery Director, Library and Media Services
Barbara Nord Cataloging
Ellen Nordstrom Cataloging/Office Support
Cristine Prucha Bibliographic Instruction
Janice Ruesch Acquisitions
Karin Sandvik Acquisitions/Collection Development/Preservation
Kathy Schmidt Periodicals
Sandra Sechrest Government Documents
Liisa Sjoblom Circulation Services
Linda Sondreal Special Collections/Circulation Services
Susan Spiker Circulation Services
Johanna Stephenson Circulation Services
Terry Stika Automation
Carol Stoelting Administrative Office

DIRECTOR'S REPORT

The 1994-95 year was historic in several ways. It marked another year in which the institution reallocated $95,000 for acquisitions, $65,000 was a base adjustment. This support helped to offset inflation and to build collections for new programs.

The new building addition construction and the remodeling of the existing building was completed in June 1995. The $7.6 million project included one million for remodeling and $550,000 for furnishings. In addition to compact storage and numerous special rooms and facilities, 350 new seating spaces were incorporated into the project. A summary of the project appears in Facts About the Murphy Library Resource Center Addition.

The Faculty Senate Library Committee met on a monthly basis throughout the year. Two major projects occupied their time--a student and faculty survey on attitudes about the library and a review of the department liaison program. Revisions were made in the liaison program to improve communications between the departments and the library. Many of the suggestions for improvements were included or addressed in the building program. Others are being reviewed for possible implementation.

Within each section of this report, the writers often refer to the activities and impact of the construction project on services provided to the faculty and students. In every unit people gave unselfishly of their time and efforts. Countless hours in meetings, moving, dusting and cleaning were the norm from December 27th when the first move was made to June, 1995 when the last moves were accomplished. The cohesiveness of the library staff was complemented by the tremendous support of the campus custodial and physical plant staff who responded to every call for assistance. The pride we have in the building is matched by the pride of accomplishments attained by the teamwork of many persons in the library and across the campus.

ADMINISTRATIVE OFFICE

The Administrative Office staff for 1994-95 included Jean Bonde, Virginia Kreyer, and Ellen Nordstrom, each of whom devote a portion of their time to office assistance. Student assistants Paula Reed and Angelica Stephens provided competent, reliable office support in the revenue collection/processing area as well as receptionist/clerical duties for the office. Working conditions were not always favorable with the noise and dust of construction. Many offices temporarily moved to new quarters in the LRC addition for 7 months, including the Administrative Office. We now can enjoy the remodeling and work that went into creating this beautiful, functional building.

The functions of the office are to assist the Director in fulfilling management and administrative functions of the library. Specifically, this includes monitoring expenditures and revenue for the library's eight accounts; coordinating the hiring, placement, and payrolling of 80 work study and student help staff; collecting statistical data on library holdings, staffing, supply, equipment expenses, and value of the collection; preparing reports for the campus, UW System, and federal government using the above data; functioning as a clearinghouse for inquiries, building problems, equipment malfunctions, and information; initiating and processing purchase orders for supplies and equipment; and processing invoices for payment and follow-up with vendors on problems.

The 102 GPR budget was depleted in December. All expenses were shifted to the copy vending revenue account. UW System continued to support the majority of expenses related to the library shift to the NOTIS online catalog. Expenses funded by System totalled $101,272 for hardware, software, processing, and training.

Equipment purchases included two Dukane MDP readers, three ergonomic desk chairs, a Minolta 600Z microfiche reader printer, a Minolta 605 microfilm reader printer the majority of which was obtained through credit for microform backfiles, and an IBM printer. The above equipment was funded by copy vending revenue. Equipment purchases funded by the Electronic Access account totalled $13,903 and included 2 Pentium computers, a 24-port concentrator, 7 MB RAM memory upgrades, disk changer and CD-ROM tower for Reference, 4 CD-ROM drives, and 13 LAN boards.

After extensive consideration and discussion, we decided not to contract with a facilities management company for copier service. Copy vending revenue slipped from $74,581 in 1993-94 to $66,993 in 1994-95. This is partially due to the float factor between when cards and copies are purchased and actual copies are made. Over the last 3 years, the average amount of copy vending revenue collected is $70,211.

During 1994-95, the library was allocated an additional $34,400 for student help. The number of work study students referred to the library decreased to an all time low. In Fall 1992, work study students worked 489 hours/week. This dropped to 266 in Fall 1993 and to 235 in Fall 1994. Overall, the library employed students a total of 25,824 hours which equates to 12.36 FTE. Student workers provided invaluable assistance in moving the collection and we are thankful for their help.

All 15 classified staff participated in job-related and enrichment workshops and meetings in 1994-95. Seven Murphy Library staff and many library assistants from public and county libraries came to campus to participate in the 10-part teleconference "Technology and Library Support Staff" sponsored by the College of DuPage. Relevant discussion topics included Professional is an Attitude, Libraries Then and Now: What Does the Future Hold?, Technology and the Library Staff, Technology and the Library User, Tools of our Trade: Reference Sources for Real-Life Issues, Individualized Library Service for a Diverse Population: Is it Possible?, Communication in the Library: Up, Down and All Around, Library Learning Over a Lifetime, Meet the Library Assistants!, and, Staff: The Key to Library Service.

In January, with our move to temporary quarters, we had voice mail installed on the main phone to the library. It is used to route callers directly to Circulation Services, the Reference Desk, Area Research Center, library hours line, and the Administration Office. At this same time, the office staff began using e-mail on a continuing basis to correspond with library staff. It is much more efficient and saves on student time to copy correspondence as well as toner and paper. With the tasks involved in completion of the LRC and temporary office moves, we did not yet compile a new student handbook and script for a student orientation program. We hope to accomplish these next fiscal year. We will also continue to reduce paperwork where possible and come up with methods to more efficiently compile statistical data for various mandated reports.

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