Frequently Asked Questions
What is the cost to attend NCUR 2009?
Student registration fee is $160 before February 20, 2009. Beginning February 21, the fee is $200.
Faculty registration fee is $190 before February 20, 2009. Beginning February 21, the fee is $230.
Online registration closes on Friday, March 13, 2009. Only on-site registrations will be taken after that date. On-site student registration is $240; on-site faculty registration is $270.
I'm not receiving e-mail from NCUR 2009. What should I do?
You will be notified by e-mail that your account has been established, after submission of your abstract. You should receive these e-mails immediately following submission. On or before January 23, 2009 you will receive an abstract acceptance or non-acceptance e-mail. If you do not receive any of those notifications contact us at NCUR 2009.
What are the Presentation Format Guidelines?
Please visit the Session Information Web pages found on this NCUR Web site.
How do I receive a Presenter Identification Number (PIN) if I am a co-presenter?
If you are a group or co-presenter, your PIN was emailed to the primary presenter or the person who submitted your abstract - as well as the faculty advisor - upon notification of acceptance. You should contact that person, or NCUR 2009, to obtain your PIN. Note that there is one PIN per accepted abstract and that PIN applies to all presenters of a given abstract.
Do co-presenter students use the presenter's PIN number when they register?
Yes, presenters and co-presenters use the same PIN. Co-presenters are carbon copied on the acceptance email.
If I am a co-presenter and someone else has submitted the abstract, do I still need to register for NCUR 2009?
Yes. All presenters and co-presenters must register for NCUR 2009 in order to attend and present.
May faculty advisors and mentors present with their student advisees at NCUR?
No. NCUR is a presentation opportunity for undergraduate research students only. The only avenue for faculty presentation at NCUR is through the Faculty Administrator Network (FAN) sessions. Information on FAN submission is available at Abstract Guidelines.
May parents attend their student's presentation? If so, do they need to register for the conference?
As a general rule, all persons wishing to attend the conference must register and pay for participation. We will make an exception to this rule for parents who wish to attend their son or daughter's presentation. Parents must check in at registration tables during the registration hours, and can pick up their Visitor Pass at that time. This pass allows them to attend the one session where their child is presenting. This pass is not valid for lunches, dinner, speakers or tours. These activities are limited to paid conference participants.
Can I mail or fax in my abstract?
No. All abstracts must be submitted using the online abstract submission form. To maintain consistency, streamline the process and help preserve our natural resources, we require that all abstracts be submitted using this process. If your abstract contains special characters that cannot be typed into the form, you may include a link to a Web version of your abstract. Please see the online form and instructions for more information.
Can a student, faculty member or administrator submit more than one abstract for consideration for presentation?
NCUR encourages the submission of only one abstract from a sole presenter. If a student, faculty member or administrator wishes to submit more than one abstract, he/she must use a separate email address for each abstract.
Can I request a specific presentation date and time?
You will receive your date and time for your presentation. At that time, the schedule is set and change is not an option. We do encourage participants to attend all three days of the conference as it is an excellent opportunity to see, hear and support fellow researchers and their presentations.
Do I make hotel reservations through the NCUR Web site?
No. NCUR 2009 has secured room blocks and special rates at local hotels as a convenience to our attendees. A list of all participating hotels, rates and contact information is available at Lodging. NCUR is not involved in the hotel reservations process. Each participant or school is responsible for securing their own hotel reservations. If you are participating through your school's Undergraduate Research department, please contact them to coordinate your reservations. In many cases, the department will make reservations for the entire delegation. If you are responsible for making your own hotel reservations, you must contact the hotel directly and, in most cases, provide a credit card guarantee for your room. Be sure to mention NCUR 2009 to receive the preferred conference rate.
Are meals provided at the conference?
The conference registration fee includes box lunches for Thursday, Friday and Saturday, as well as access to hospitality tables throughout the conference that will serve continental breakfast, water, etc.
How can I find out which abstracts were accepted for each school?
After the review process is complete a list of accepted abstracts by school will be available on this Web site.
Can I mail or fax in the conference registration form?
Registration will be processed through our website using an online process only. Online registration will be available January 12, 2009. Conference registration fee may be paid using credit card, check or University purchase order.
How will NCUR 2009 manage the acceptance and return of mailed-in artwork?
Please visit the Session Information Web pages found on this NCUR Web site for guidelines on managing and shipping of mailed-in artwork. It is strongly suggested that you insure your shipment as neither NCUR nor UW-La Crosse will be responsible for any damages of items to and from NCUR 2009 conference.
Can I submit an abstract if I am no longer a college student?
Yes, if the research was done when you were an undergraduate student.
Do faculty members/advisors have to accompany student presenters to the conference?
What are the cancellation policies for the conference?
Cancellation Policy for registrations: Please note that Friday, March 6, is the last day that you can cancel and receive a refund of your registration fees. After Friday, March 6, no refunds will be issued for any circumstances. If you need to cancel your registration, please email email@example.com.
Cancellation Policy for activities/excursions: Please note that Thursday, March 26, is the last day that you can cancel and receive a refund of your activities/excursions fee. After Thursday, March 26, no refunds will be issued for any circumstances. If you need to cancel your activities/excursions, please email firstname.lastname@example.org.