University of Wisconsin La Crosse

Emergency Response and Preparedness Plan
April 2003

CAMPUS EMERGENCY NOTIFICATION

 Dial 911 - When Life Threatening Emergency

(Provide follow-up notification to University Police  - 789-9999)

789-9999 - Other Emergencies

UW-L University Police (Chief or Officer)

789-9000 - Requests for Assistance or Dispatch

785-8000 - UW-L Switchboard/Directory Information

 

TABLE OF CONTENTS

   
  1. Purpose
  2. Authority & Reference
  3. Application
  4. Responsibility for Compliance
  5. Definitions of Emergencies
  6. Emergency Response
  7. Declaration of Campus State of Emergency
  8. General Responsibilities
    A. All Employees
    B. Administrators, Deans, Department Chairs, Directors, and Supervisors
  9. Campus Emergency Staff
    A. Campus Emergency Director (Chief of University Police)
    B.  Emergency Administrative Assistant (University Police Staff)
    C. Medical Supervisor (Medical Doctor, Student Health Ctr)
    D. Facilities Engineering Officer (Director, Facilities Management)
    E. Safety Officer (Environmental Health, Safety and Risk Manager)
    F. Chief Student Affairs Officer (Dean of Students)
    G. Building Directors
    H. University Relations Director
    I. Counseling & Testing Director
  10. Central Emergency Command Post
  11. Communications Plan
  1. Emergency Procedures
    A. Airborne Releases
    B. Bitter Cold Weather (Municipal Power Failure)
    C. Bomb Threat (See also Employee Handbook)
    D. Chemical Spill
    E. Civil Disturbance/Demonstrations
    F. Earthquake
    G. Elevator Malfunction
    H. Explosion|
    I.   Fire
    J . Inclement Weather Plan
    K. Infectious Disease Outbreak
    L.  Life Threatening Emergencies or Death
    M. Medical and First Aid
    N. Natural Gas Leak
    O. Psychological Crisis
    P. Radiation Emergency
    Q. Sexual Assault
    R. Tornado/Severe Weather
    S. Unsafe Water Supply
    T. Violent or Criminal Behavior
  2. Transportation
  3. Evacuation Procedures for Persons with Disabilities
  4. Building Floor Plans
  5. The Complete Crisis Plan/Check-off List
  6. Compliance & Assessment
Emergency Response Checklist - Form L-1822
UW-L Emergency Phone Numbers
UW-L Building Directors
Quick Reference Guide for Emergencies
   
Appendix 1 UW-L Procedures to be Followed in the Event of Life-Threatening Emergencies or of the Death of a University of Wisconsin-La Crosse Student
Appendix 2 UW-L Blue Light Emergency Telephone Locations
Appendix 3 UW-L Athletics Emergency Medical Plan
Appendix 4 UW-L Emergency Response Guidelines for Persons with Disabilities and Persons Who Provide Assistance to Persons with Disabilities
Appendix 5 UW-L Automatic External Defibrillator (AED) Program
Appendix 6 SARS Guidelines

UNIVERSITY OF WISCONSIN-LA CROSSE

EMERGENCY RESPONSE AND PREPAREDNESS PLAN

I. PURPOSE

The purpose of the emergency procedures outlined in this plan is to provide protection to the lives, property, and operations through the effective use of university, community, county, and state resources. This document has been developed to provide an organizational and procedural framework for the management of emergency situations through the coordination between the University and other government and emergency units. Additionally, it has been designed to provide a basic contingency manual for administration of the University in order to plan for campus emergencies. The plan does not cover every conceivable situation; it does, however, supply the basic administrative guidelines necessary to cope with most campus emergencies.

It is understood that the University of Wisconsin-La Crosse and will make every effort to respond to individuals who are affected by a crisis or emergency with compassion and concern.

II. AUTHORITY & REFERENCE

Occupational Health and Safety Administration (OSHA) 29 CFR 1910.38

Industry, Labor, and Human Relations (ILHR) 32.15

Wisconsin Statutes 101.01(06), 101.11, and 101.055

III. APPLICATION

This plan applies to all faculty, staff, employees, students and visitors. It encompasses all buildings and grounds owned and operated by the University.

IV. RESPONSIBILITY FOR COMPLIANCE

The development and administration of this Emergency Response and Preparedness Plan is the responsibility of the Chief of University Police.

V. DEFINITIONS OF EMERGENCIES

The University Police Chief is designated to serve as the Campus Emergency Director during any major emergency or disaster. The following definitions of an emergency are provided as guidelines to assist the campus emergency staff in determining the appropriate response:

  1. MINOR EMERGENCY: Any incident which does not seriously affect the overall functional capacity of the University, such as minor plumbing problems or an inoperative elevator.
  2. MAJOR EMERGENCY: Any incident which affects an entire building or buildings and which will disrupt the overall operations of the University. Examples are a building fire or chemical spill during which outside emergency services will probably be required, as well as major efforts from campus support services. Major policy considerations and decisions will usually be required from the University Administration during times of crises. The Central Emergency Command Post in the Protective Services Office will be activated by the Chief of University Police.
  3. DISASTER: Any event or occurrence which has taken place and has seriously impaired or halted the operations of the University. In some cases, mass personnel casualties and severe property damage may be sustained. A coordinated effort of all campus-wide resources is required to effectively control the situation. Outside emergency services will be essential. In all cases of disaster, the Central Emergency Command Post  (Protective Services Office) will be activated and the appropriate support and operational plans will be executed.

TYPES OF EMERGENCIES

The types of emergencies covered in this manual are:

Airborne Release Inclement Weather
Bitter Cold Weather Infectious Disease Epidemic
Bomb Threat Life Threatening Emergencies
Chemical or Radiation Spill Medical and First Aid
Civil Disturbances/Demonstrations Psychological Crisis
Explosion Radiation Emergency
Elevator Malfunction Rape or Assault
Explosion Tornado/Severe Weather
Fire Unsafe Water Supply
Gas Leak Violent or Criminal Behavior

VI. EMERGENCY RESPONSE

Regardless of the time of day, immediate contact should be made with those persons who are best able to provide the needed services in response to an emergency. In all life threatening emergencies dial 911 and follow up with a call to University Police at 789-9999. All other emergencies should be directed to University Police at 789-9999.  University Police and Telephone Services staff will be responsible for contacting designated responders and administrative officials and initiating the specific guidelines in this plan.

It is not the intent of this document to address off-campus emergencies.  If a life-threatening emergency occurs while on University business, dial 911.  If  911 is not available in the area, dial 0 for the local operator.  Follow up with a call to University Police at 608-789-9999.

Your personal safety is of utmost concern. Take appropriate precautions to assure your personal safety.

VII. DECLARATION OF CAMPUS STATE OF EMERGENCY

The authority to declare a Campus State of Emergency rests with the Chancellor (or designee) upon recommendation of the Vice Chancellor for Administration and Finance with input from the Chief of University Police.  When this declaration is made, access to the campus may be limited to registered students, faculty, staff, and employees at the discretion of the Chief of University Police. Those who cannot present proper identification showing their legitimate business on campus may be asked to leave the campus. Unauthorized persons remaining on campus may be subjected to arrest in accordance with Wisconsin State Statutes and UWS 18.06 of the Wisconsin Administrative Code.

VIII. GENERAL RESPONSIBILITIES

  1. ALL EMPLOYEES

    In case of emergency, all employees must follow the specific emergency procedure found in section XII of this plan. Emergencies that may be life threatening should be reported immediately to 911. Other emergencies should be reported to University Police, 789-9999. Your personal safety is of utmost concern. All employees are responsible for taking precautions to assure their safety by familiarizing themselves with this plan. Instructors are responsible for initiating emergency procedures during class.
  2. ADMINISTRATORS, DEANS, DEPARTMENT CHAIRS, DIRECTORS, AND SUPERVISORS

Every administrator, department chair, director, and supervisor has the following general responsibilities prior to and during any emergency:

  1. Emergency Preparedness

Understand and disseminate emergency procedures and information as outlined in this plan to building occupants and employees with the assistance of the building directors.

  1. Emergency Situations
  1. Inform all building occupants under their direction of the emergency condition.
  2. Evaluate the impact of the emergency on their activity and take appropriate action. This may include ceasing operations and initiating emergency response.

IX. CAMPUS EMERGENCY STAFF - Organization and Responsibility

  1. CAMPUS EMERGENCY DIRECTOR: CHIEF OF UNIVERSITY POLICE
  1. Assume responsibility for the overall direction of the Emergency Operations Plan.
  2. Work with the campus emergency staff and other resources in assessing the campus emergency and prepare the University's specific response.
  3. Activate the campus emergency command post in the University Police Department if necessary.
  4. Declare and terminate a campus state of emergency as outlined in this plan.
  5. Assure that notification and liaison activities are established with the University administration, local, county and state governmental agencies, campus emergency staff, and other resources as necessary.
  6. Assure the review and revision of the emergency operations program and emergency procedures as needed.
  7. Maintain a roster of campus emergency staff and emergency personnel including outside agencies.
  8. Assure that corrections of deficiencies reported by regular inspections of the emergency operations program are completed.
  9. Perform other related duties as may be directed by virtue of the campus emergency.
  10. In conjunction with the Environmental Health, Safety, and Risk  Manager, prepare and submit a report to the Vice Chancellor for Administration and Finance appraising the final outcome of an emergency.
  11. The Vice Chancellor for Administration and Finance shall act as the Campus Emergency Director in the absence or incapacitation of the Chief of University Police.
  1. EMERGENCY ADMINISTRATIVE ASSISTANT: UNIVERSITY POLICE  STAFF
  1. Act for the of University Police as delegated during a campus emergency.
  2. Maintain a record of events and files of all reports and correspondence pertaining to the emergency operations program.
  3. Maintain the emergency operations program and emergency procedures.
  4. Assist the Chief of University Police in preparation of the final report to the Vice Chancellor for Administration and Finance after an emergency.
  5. Maintain an up-to-date roster of all campus emergency staff and emergency personnel including outside agencies.
  1. MEDICAL DIRECTOR: STUDENT HEALTH CENTER
  1. Oversee triage of emergency scene in collaboration with community resources.
  2. Support the first-aid AND emergency care operations on campus.
  3. Assist with other emergency activities as needed.
  4. Any medical doctor from the Health Center shall act for the Medical Supervisor in that person’s absence or incapacitation. If a medical doctor is not available a nurse practitioner or registered nurse shall act as the medical supervisor.
  1. FACILITIES ENGINEERING OFFICER: DIRECTOR, FACILITIES MANAGEMENT
  1. Building and Utility Services:
    1. Assure that the Central Heating Plant is protected, maintained, staffed, and that damaged utility services are secured or shut off.
    2. Maintain the campus fire alarm systems and emergency generators.
    3. Conduct damage assessment and emergency repairs as needed.
  2. Transportation and Supplies:
    Provide vehicles, supplies, and delivery support for the campus emergency staff and emergency personnel in cooperation with Chief of University Police.
  3. Manpower and Equipment:
    1. Provide support for the emergency operations of the Central Heating Plant.
    2. Provide equipment and operators to remove trees and other obstacles.
    3. Provide staff support to aid in the securing of damaged buildings.
    4. Provide equipment and supplies to emergency personnel.
  4. Assist with other emergency activities as needed.
  5. The Associate Director, Facilities Management shall act for the Director, Facilities Management in that person’s absence or incapacitation.
     

E.   SAFETY OFFICER: ENVIRONMENTAL HEALTH, SAFETY & RISK MANAGER

  1. Serve as a reference point for changes, suggestions, and recommendations in the emergency operations program. Recommend changes in the program to the Chief of University Police.
  2. Revise the emergency operations plan as significant changes occur and review contents and make suggestions for changes to the Chief of University Police.
  3. Assist the Chief of University Police with developing the post-emergency report.
  4. Provide technical and safety assistance to reduce hazards prior to and during emergency or disaster conditions.
  5. Investigate and evaluate campus hazards in environmental health and safety. Initiate corrective action.
  6. Coordinate safety inspections for buildings and grounds using discrepancy reports to initiate corrective action.
  7. Coordinate and schedule training programs for campus personnel:
    1. Fire extinguisher training
    2. Fire prevention training
    3.  Others as assigned
  8. Coordinate submittal of liability claims, claims investigation and subrogation against culpable parties.
  9. The Vice Chancellor for Administration and Finance shall act for the Safety Officer in that person’s absence or incapacitation.
     
  1.   CHIEF STUDENT AFFAIRS OFFICER/DEAN OF STUDENTS 
     
    1. Activate the "PROCEDURES TO BE FOLLOWED IN THE EVENT OF LIFE THREATENING EMERGENCIES OR A DEATH OF A UNIVERSITY OF WISCONSIN-LA CROSSE STUDENT" policy.  A copy of the policy may be acquired in the Student Life Office. (See Appendix 1).
    2. Call upon the University Critical Incident Stress Management team when appropriate.
    3. Ensure that "Next Day Procedures and Responsibilities" (section II), of the procedure (Appendix 1) are completed.
    4. Ensure that "Follow-Up Procedures and Responsibilities" (section III) , of the procedures (Appendix 1) are completed.
    5. Determine if a separate, institutional memorial service is warranted in the event of a student death(s).
    6. Once the crisis has subsided, convene a meeting of all personnel involved in the response to debrief and critically review institution's response.
       
  2. BUILDING DIRECTORS
     
    1. Assist with emergency activities as requested by the Chief of University Police.
       
  3. UNIVERSITY RELATIONS DIRECTOR
     
    1. Coordinate and direct all dissemination of information relating to the incident to all media.  Act as the link between the University and the public to ensure that all information is factual and provided in a timely manner.
       
  4. COUNSELING AND TESTING DIRECTOR
     
    1. Make an assessment of the traumatic event and determine the appropriate intervention.
    2. If necessary, the Director, or in the Director's absence, the Assistant Director of Clinical Services and/or the on call person for the day will contact the Coordinator of the Gundersen/Lutheran Critical Incident Stress Debriefing team.
    3. The Director of Counseling and Testing will mobilize a Critical Incident Stress team and conduct stress debriefings and defusings as required.
    4. The UW-L Human Resources department will be available to help make Employee Assistance Program (EAP) referrals after the emergency is managed.

X.  CENTRAL EMERGENCY COMMAND POST & COMMUNICATION CENTER

The central emergency command post will be established at the Information Center by the Chief of University Police during a major emergency or disaster. The command post will serve as a focal point for key personnel and a central location for emergency equipment and operations.  The Maintenance and Stores Building will be used as an alternative site in case the Information Center is not available.

In the event of an emergency that includes the loss of power to the Information Center, command post operations will be via two-way radio on the University Police frequency.

The operational duration per radio is 10 hours. Should the outage extend past this time frame, efforts will be made to secure a mobile generator to provide power for base station operation and other essential communication hardware. Batteries can be charged through the generator’s power should the outage be extended.

University Police and Telephone Services will work together to maintain an up to date listing of staff having university cell phones. Dependent on need, these staff may be asked to provide their phone for emergency telecommunications during a time of crisis where the telephone system is inoperable.

XI. COMMUNICATIONS PLAN - MEDIA COMMUNICATION PLAN

  1. The Chief of University Police will direct the dispatcher to contact the Director of University Relations and request he/she come to the campus to set up a Communications Center within the Information Center to deal with the media.  The Director of University Relations will request that all calls concerning the crisis be forwarded to the University Communications Center.

  2. The Director of University Relations, through discussions with the Chancellor, Vice Chancellor for Administration and Finance, Dean of Student Development, and Chief of University Police, will begin developing strategy for releasing information, proactively, to the media.

  3. If the crisis occurs after hours, the University Relations Director will contact appropriate staff members at home to secure special assistance. The number of persons contacted will depend upon the nature of the crisis.

  4. The Director of University Relations will assign responsibilities to staff members. The Director and his/her staff will assist University Police in keeping the media a safe distance from the event site.

  5. The Director of University Relations will determine whether a major press conference area needs to be made available. If major media are expected, parking will need to be arranged for uplink vehicles. The Director will coordinate this with the Chief of University Police or his/her designee.

XII. EMERGENCY PROCEDURES

This section contains the recommended procedures to be followed during specific types of emergencies.  The procedures should always be followed in sequence, unless conditions dictate otherwise.

Emergency Procedures Included in Plan:
      Airborne Releases Section A
      Bitter Cold Weather Section B
      Bomb Threat Section C
      Chemical Spill Section D
      Civil Disturbance/Demonstrations Section E
      Earthquake Section F
      Elevator Malfunction Section G
      Explosion Section H
      Fire Section I
      Inclement Weather Plan Section J
      Infectious Disease Outbreak Section K
      Life Threatening Emergencies or Death Section L
      Medical and First Aid Section M
      Natural Gas Leak Section N
      Psychological Crisis Section O
      Radiation Emergency Section P
      Sexual Assault Section Q
      Tornado/Severe Weather Section R
      Unsafe Water Supply Section S
      Violent or Criminal Behavior Section T

    A. AIRBORNE RELEASES

University Police
Designated Emergency Response Number: 789-9999

UW-L Physical Plant/Facilities Services: 785-8585

The County Local Emergency Planning Committee has developed a plan in accordance with Federal and State laws to help respond to an airborne release of hazardous substances. UW-L University Police will be notified in the event of an airborne release. The University Police department will then notify University administration, directors, and other campus personnel.  University Police will contact UW-L Physical Plant Facilities Services to request that all ventilation systems components be shut down.

During an airborne release, follow these steps:

 If directed, evacuate the building site and move to a designated safe location.
  1. If directed, evacuate the building site and move to a designated safe location.
  2. If not informed to evacuate, close all windows and doors to the outside.
  3. If the airborne release start to bother you, hold a wet cloth or handkerchief over your nose and mouth.
  4. Minimize the use of elevators in buildings. These tend to "pump" outdoor air in and out of a building as they travel up and down.
  5. Tune to the emergency broadcast station on (on campus WLSU 88.9 FM) your radio or television for further information and guidance.

The lead time of an airborne release incident could be from zero to thirty minutes. As a result, this short time may not allow for a safe evacuation. An evacuation under these conditions may expose the population to airborne hazardous substances; therefore, the recommendation is to shelter in place.

Preferred areas for protective sheltering would be interior hallways, rooms without windows or exterior doors, enclosed stairways, and rooms on the side of the building away from where the hazard is approaching.

Note: This procedures relates to both on and off campus airborne releases.

        B. BITTER COLD WEATHER (MUNICIPAL POWER FAILURE

University Police
Designated Emergency Response Number: 789-9999

  1. If, during bitter cold weather, residences of the city of La Crosse suffer a power failure, the university will offer the use of Mitchell Hall, or Recreational Eagle Center building, as designated by the Chief of University Police.

  2. The campus police officer on duty, when notified, will open those buildings designated and contact the Chief of University Police, a custodial supervisor, and the La Crosse County Emergency Government coordinator.

  3. The La Crosse County Emergency Government, Red Cross, and the Salvation Army will supervise those people being housed at UW-La Crosse.

  4. The Chief of University Police will contact the building directors for those buildings being used for this event. The building directors will notify the department chairs so that, if needed, alternate plans be made for any affected classes.

    C. BOMB THREAT (Also see Employee Handbook)

University Police
Designated Emergency Response Number: 789-9999

If you observe a suspicious object (including mail) or potential bomb on campus
  1. If you observe a suspicious object (including mail) or potential bomb on campus DO NOT HANDLE THE OBJECT!  Clear the area and immediately call University Police at the designated emergency response number 789-9999.
  2. Any person receiving a bomb threat should ask the caller:
    1. Exact location of bomb (building, floor, room, etc.).
    2. Time bomb is set to explode
    3. Kind of bomb, timing device, etc.
  3. Keep talking to the caller as long as possible and record the following:
    1. Date and time of call
    2. Location of alleged bomb
    3. Detonation time of alleged bomb
    4. Type of bomb
    5. Speech pattern, accent, distinguishing characteristics, etc.
    6. Background noise
    7. Critical statements made by caller
    8. After hanging up, pick up and listen for dial tone and dial 157 (157) for call trace.
  4. Immediately notify the University Police at the designated emergency response number, 789-9999. 
  5. If the threat of an explosion is imminent, activate the fire alarm and evacuate the building. 
  6. Evacuate the building by the nearest available exit. If persons with disabilities cannot safely evacuate the building, assist them to the nearest stairwell away from the bomb threat. Alert emergency personnel of their location. 
  7. Once outside, move to a clear area that is at least 500 feet away from the affected building. Keep streets and walkways clear for emergency vehicles and crews.

  8. DO NOT RETURN TO AN EVACUATED BUILDING unless authorized by the University Police.

      D. CHEMICAL SPILL

University Police
Designated Emergency Response Number: 789-9999

  1. Report any spill of hazardous chemicals immediately to UW-L University Police at the designated emergency response number, 789-9999. University Police will call the UW-L Environmental Health, Safety and Risk Manager (785-6800).
  2. When reporting, provide the following information:
    1. Your name
    2. Name of material spilled
    3. Estimated amount
    4. Exact location of spill
    5. Report injuries
    6. Actions you have taken
  3. Vacate the affected area at once and seal it off to prevent further contamination.
  4. If a building emergency exists, activate the fire alarm. Evacuate the building by the nearest available exit. If persons with disabilities cannot safely evacuate the building, assist them to the nearest stairwell away from spill site. Alert emergency personnel of their location.
  5. Once outside, move to an area that is at least 100 feet away from the affected building. Keep streets and walkways clear for emergency vehicles and crews.
  6. DO NOT RETURN TO AN EVACUATED BUILDING unless authorized by the Campus Environmental Health, Safety and Risk  Manager, the Fire Department, or University Police.

E. CIVIL DISTURBANCE/DEMONSTRATIONS

University Police
Designated Emergency Response Number: 789-9999

UW-L Dean of Students
Designated Emergency Response Number: 785-8151 or 785-8062

  1. Keep calm. Resistance may only increase destruction of property and a threat of bodily harm. Do not confront demonstrators.
  2. Call University Police at the designated emergency response number. The UW-L dispatch center will contact the Dean of Student Development or designee. Provide the following information:
    1. Location (building, entrance, floor, room, etc.)
    2. Approximate number of leaders
    3. Size of group
    4. Obvious objective or demand of group
    5. Group is: rational, organized, violent, etc.
  3. When University Police arrive, provide them with an update. Follow their instructions.
     

F. EARTHQUAKE

University Police
Designated Emergency Response Number: 789-9999

UW-L Physical Plant/Facilities Services: 785-8585

During an earthquake, remain calm and quickly follow the steps outlined below:

  1. If  INDOORS seek refuge in a doorway or under a desk or table. Stay away from glass, windows, shelves and heavy equipment.
  2. If  OUTDOORS, move quickly away from buildings, utility poles and other structures. Caution: Always avoid power or utility lines as they may be energized.
  3. After the initial shock, evaluate the situation; and if emergency help is necessary, call  University Police at the designated emergency response number. Report any injuries.
  4. Damage to facilities should be reported to Physical Plant Facilities Services.
  5. If there is a strong odor of  natural gas, please relay this information to University Police and evacuate the building.
     

      G. ELEVATOR MALFUNCTION

University Police
Designated Emergency Response Number: 789-9999

UW-L Physical Plant/Facilities Services: 785-8585

  1. If you are trapped in an elevator, pick up the emergency phone to notify University Police.  The telephone will automatically ring at the UW-L dispatch console. If the phone is inoperable, turn on the emergency alarm which will signal for help. DO NOT ATTEMPT TO EXIT A STALLED ELEVATOR UNLESS TOLD TO DO SO BY EMERGENCY RESCUE STAFF.
  2. If a person is stranded in an elevator, DO NOT ATTEMPT TO FORCE OPEN THE ELEVATOR DOORS. BE PATIENT.
  3. If you receive notice that an elevator has malfunctioned, notify University Police at the designated emergency response number. Provide the following information:
    1. Your name
    2. Building
    3. Floor
    4. Present situation
  4. A person stranded in an elevator needs to be reassured that his/her alarm has been noticed and help is coming. Keep in contact until help arrives.
  5. If you find an inoperative elevator without occupants, notify University Police and Physical Plant/Facilities Services.

H. EXPLOSION

La Crosse Fire Department
Designated Emergency Response Number: 911

University Police
Designated Emergency Response Number: 789-9999

In the event of an explosion on campus, take the following action:

  1. Immediately take cover under tables, desks, or other objects which will give protection against falling glass and debris.
  2. After the initial effects of the explosion have subsided, notify the La Crosse Fire Department at the designated emergency response number (911). Give your name and describe the location and nature of the emergency. Notify University Police at the designated emergency response number (789-9999).
  3. Activate the building fire alarm.
  4. Evacuate the building through the nearest available exit. If persons with disabilities cannot safely evacuate the building, assist them to the nearest stairwell away from damaged area. Alert emergency personnel of their location.
  5. DO NOT USE ELEVATORS.
  6. Once outside, move to a clear area that is at least 100 feet away from the affected building. Keep streets and walkways clear for emergency vehicles and crews.
  7. DO NOT RETURN TO AN EVACUATED BUILDING unless authorized by a La Crosse Fire Official or University Police.

I. FIRE

La Crosse Fire Department
Designated Emergency Response Number: 911

University Police
Designated Emergency Response Number: 789-9999

  1. In case of fire, activate the nearest fire alarm. Take appropriate precautions to assure your personal safety.  If a fire is in a room, and all people have exited the room, close the door to the room.
  2. When you are in a safe area, away from the fire, call the La Crosse Fire Department at the designated emergency response number (911). Give your name and the exact location of the fire (building, floor, room, etc.). Be sure to stay on the phone until released by the emergency operator. Follow-up with a call to University Police at the designated emergency response number (789-9999).
  3. Evacuate the building through the nearest uninvolved exit. If persons with disabilities cannot safely evacuate the building, assist them to the nearest uninvolved stairwell. Alert emergency personnel of their location.
  4. Always evacuate a building when the alarm is ringing.
  5. DO NOT USE ELEVATORS.
  6. Once outside, move to a clear area that is at least 100 feet away from the affected building. Keep streets and walkways clear for emergency vehicles and crews.
  7. DO NOT RETURN TO OR ENTER AN EVACUATED BUILDING unless authorized by a City of La Crosse Fire Department official.

    J. INCLEMENT WEATHER PLAN

UW-L’s inclement weather plan is invoked in the most serious times when conditions make travel to and from campus dangerously imprudent or other events cause serious safety concerns.

  1. When inclement weather (dangerous temperatures, snow, ice, wind or rain) occurs, University Police will confer with the Provost/Vice Chancellor prior to 5:45 a.m. for day classes and 1:45 p.m. for evening classes and events to determine if classes and events are cancelled. If the Provost/Vice Chancellor is unavailable, the next designee, the Vice Chancellor for Administration and Finance will be contacted. Based on changing conditions, the plan can be implemented at any time.
  2. A determination of closure means all university classes and events are cancelled.  It is State policy to keep state offices open even when severe weather exists.
    University Police notifies University Relations which, in turn, will notify news media, and update the events line (785-8900).
  3. Hourly classified employees who do not report to work, report late, or leave work before the end of the work day because of weather conditions will be allowed to make up lost time during the remainder of the work week, as much time as is beneficial to the work unit. Make up time shall be at the regular rate of pay. Hourly employees may also take leave without pay, vacation, personal holiday, or compensatory time to cover absence. If specific contract language differs from this policy, the contract prevails.
  4. Salaried classified and unclassified employees may use available annual leave (vacation), compensatory time, available holidays, or leave without pay to cover inclement weather absences. An employee and the employee’s supervisor may agree that the employee can account for the time of the absence in another manner consistent with the professional nature of the employee’s work assignment.
  5. When the Governor closes State government offices this DOES NOT mean the UW System or UW-La  Crosse.

        K. INFECTIOUS DISEASE OUTBREAK

University Police
Designated Emergency Response Number: 789-9999

Health Center
Designated Emergency Number: 785-8558

The UW-L Student Health Center will most likely be involved in the assessment and management of an infectious disease outbreak.  If not, contact the Director of the Student Health Center, the Medical Supervisor or the Head Nurse at the number above.

  1. The Health Center personnel will contact Al Spaulding, Emergency Government Coordinator of La Crosse County, 789-4811 and the Dean of Students, 785-8150.
  2. Notify the La Crosse County Health Department at 785-9872. Wisconsin Statute Chapter 143 and Administrative Rule Chapter HSS 145 require reporting of communicable diseases using the Acute and Communicable Disease Report. The Student Health Center staff will complete this report.
  3. In cooperation with UW-L Administration, County and State health officials, the Health Center will manage infectious outbreaks according to CDC, County, State and ACHA guidelines.  Refer to Appendix 6 for SARS guidelines.
  4. If the situation requires emergency medical care, follow emergency procedures by calling 911 to provide immediate health care.
  5. Student Health center web site:  www.uwlax.edu/studenthealth/

        L. LIFE THREATENING EMERGENCIES OR DEATH

Designated Emergency Response Number: 911

University Police
Designated Emergency Response Number: 789-9999

In the event of a life-threatening emergency or death at UW-La Crosse take the following action:

  1. Notify the designated emergency response number and University Police (789-9999).  A University Police officer will proceed to the scene immediately and meet the La Crosse Emergency Responders.
  2. The scene will be secured by a University Police officer.
  3. Emergency care will be provided as needed pending Emergency Medical Service (E.M.S.) arrival. The officer will start with a preliminary investigation, and inform the Chief of University Police.
  4. The University Police will turn the scene over to La Crosse Police Department or La Crosse County Sheriff's Department, if indicated.
  5. In the event of a death of a student, the Chief of University Police (or if unavailable, the officer on duty) will contact the Student Life Office and proceed to the scene. The UW-L Student Life Response Plan, available in the Student Life Office, will be followed under the direction of the Assistant Dean of Student Life. (See Appendix 1).
  6. In the event of a death of a staff member, the Chief of University Police will contact the Provost/Vice Chancellor’s Office and proceed to the scene.

      M. MEDICAL AND FIRST AID

La Crosse Fire Department
Designated Emergency Response Number: 911

University Police
Designated Emergency Response Number: 789-9999

  1. If a serious injury or illness occurs on campus, immediately call 911 for an ambulance. Give your name, describe the nature and severity of the medical problem, and the campus location of the victim. Do not hang up until released by the emergency operator. Call University Police at the designated emergency response number to inform them of the emergency and inform them that the Fire Department/Ambulance has been notified.  Officers will respond with medical supplies, automated defibrillator (AED), and oxygen. 

    If conscious and oriented, the individual has the right and responsibility to determine his/her own health care needs and the response to those needs. Under such circumstances, University staff should refrain from recommending specific health care vendors.

    In circumstances involving a person who is unconscious and/or not oriented, call the Emergency Dispatch Center and University Police.  All police officers are trained in First Response Care, C.P.R., and AED. 

  2. Keep the victim still and comfortable until help arrives. Do not move the victim.
  3. In case of a minor injury or illness, students may go to the Student Health Center or have a trained person provide appropriate first aid.
  4. First-Aid and CPR training is available through various resources within the community. Individuals whose position description does not require them to provide first aid are acting as good Samaritans.
  5. Persons with serious or unusual medical problems should be encouraged to notify their supervisors or instructors of the medical problem and the standard emergency treatment related to that problem.

      N. NATURAL GAS LEAK

University Police
Designated Emergency Response Number: 789-9999

Physical Plant/Facilities Services: 785-8585

  1. If you smell natural gas and suspect a large/significant gas leak, evacuate area and activate fire alarm OUTSIDE the area of the leak.
  2. DO NOT SWITCH ON LIGHTS OR ANY ELECTRICAL EQUIPMENT.
  3. Evacuate the building by the nearest exit. Notify other building occupants to do so as well. If persons with disabilities cannot safely evacuate the building, assist them to the nearest stairwell away from the emergency area. Alert emergency personnel of their location.
  4. DO NOT USE ELEVATORS. DO NOT PANIC.
  5. Notify University Police at the designated emergency response number. State the location and extent of involvement of the gas leak.
  6. Once outside, move away from the building at least 100 feet. Keep walkways clear for emergency crews.
  7. DO NOT RETURN TO AN EVACUATED BUILDING unless authorized by University Police.
  8. For minor leaks during normal business hours (6:00 a.m. to 4:30 p.m., Monday — Friday) contact the Physical Plant Office at 785-8585. If no response or after hours, contact University Police at 789-9999.

          O. PSYCHOLOGICAL CRISIS

University Police
Designated Emergency Response Number: 789-9999

A psychological crisis exists when an individual is threatening harm to himself/herself or others, or is out of touch with reality. Uncontrollable behavior and/or hallucinations could be manifested. If a psychological crisis occurs:

  1. STAY CALM.
  2. Notify University Police at the designated emergency response number. Provide the following information:
    1. Your name
    2. Precise location
    3. Observed symptoms of behavior
    4. Individual's name, if known
  3. Until help arrives, be pleasant, considerate, and understanding to avoid aggravating the situation.
  4. Do not argue with the individual. Try to determine and accept the individual's point of view. Do not confront/detain the individual if he/she is violent/combative.
  5. If another person is available and able to leave the area, have them meet University Police at the entrance to the building and provide up-to-date information.
  6. Notify the Director of the UW-L Counseling and Testing Center.

    P. RADIATION EMERGENCY
    (Note:  UW-La Crosse has no radioactive materials that would pose an airborne radiation hazard, unless the materials were involved in an explosion.)

University Police
Designated Emergency Response Number: 789-9999

  1. In case of an emergency call University Police at the emergency number and the Radiation Safety Office at 785-6975.
  2. If a skin wound occurs, thoroughly wash it with running water, allow some bleeding and then bandage.  The Radiation Safety Officer or other personnel trained in use of radiation monitors will evaluate the injured person(s) for radioactive contamination.
  3. If any clothing items are contaminated with radioactive materials, remove the clothes and place them in designated collection containers or plastic bags. These items will be cleaned or disposed. THE CONTAMINATED CLOTHES AND PERSONS MUST NOT LEAVE the laboratory or established decontamination zone until the Radiation Safety Officer checks them.  A decontamination zone or emergency response services should not provide patient care in a contaminated area. 
  4. Mark any contaminated surface areas as demonstrated by your instructor/supervisor. Clean up the spill following previously conveyed directions of the Radiation Safety Officer or under the direction of the Radiation Safety Officer.
  5. Thoroughly wash your hands and other exposed body areas until the radiation monitor indicates the absence of contamination.
  6. Prevent access into the spill area until authorized by the Radiation Safety Officer.
  7. Personnel without radiation badges or other personal radiation dosimeter must not enter the spill area.

      Q. SEXUAL ASSAULT

University Police
Designated Emergency Response Number: 789-9999

UW-L Dispatch: 789-9000

  1. In the event of a case of sexual assault, UW-L dispatch will take the following action:
    1. Immediately send a University Police officer to the scene.
  2. The officer will assess the situation and determine if the incident involved force or attempted use of force.
  3. If force was involved, the officer will contact a police supervisor promptly.  A decision regarding potential mutual aid will be made.
  4. The following procedure should apply:
    1. Attempt to obtain written statements from the victim including non-consent to the offense, if applicable. The interviews should be conducted outside the suspect’s presence. Do not ask the victim if they want to press charges.
    2. Attempt to obtain a signed medical release from the victim(s).
    3. Prepare an area where the photographs can be taken if needed. The victim should be encouraged to contact New Horizons and Counseling & Testing for support and intervention.
    4. Attempt to obtain statements from the witnesses.
    5. Complete a follow-up investigation including suspect interviews.
    6. The information is shared only with those offices with a need to know. Depending on the residence of the student, the type of emergency or the follow-up required, the list of offices with a need to know will vary from one situation to the next. Care must be taken to protect the confidentiality of the individual/s involved as much as possible throughout the process.
  5. The officer will notify the Director of the Counseling and Testing Center.
  6. Inter-Agency Cooperation — Prosecuting Attorney’s Office
    1. The Chief of University Police will monitor sexual assault related reports and inform the District Attorney.
    2. University Police personnel will work with the District Attorney and Victim’s Witness Unit when additional information or evidence is requested.

    3. The Chief of University Police will be responsible for on-campus notifications and distribution of reports to university resources and departments as appropriate.
       

R. TORNADO/SEVERE WEATHER

University Police
Designated Emergency Response Number: 789-9999

A tornado watch/severe weather watch means tornadoes are likely to develop. Employees are expected to be alert to changing weather situations and be prepared to take action if upgraded to a warning. A tornado warning means a tornado has been spotted in the immediate area. Employees/students are expected to take the following action.

  1. If you receive notification of a tornado warning or sight a tornado, move to the lowest level in an interior hallway of the building as quickly as possible.
  2. Stay away from windows and areas with a large expanse of glass.
  3. Avoid auditoriums, gymnasiums, and other large rooms with free-span roofs.
  4. DO NOT USE ELEVATORS.
  5. If persons with disabilities cannot safely move to the lowest level, assist them to an interior hallway away from windows and areas with a large expanse of glass.
  6. Protect your head and face. If possible, get under a sturdy table or other structure.

S. UNSAFE WATER SUPPLY

University Police
Designated Emergency Response Number: 789-9999

This procedure addresses actions to be taken after notification by the city of La Crosse Water Utility that harmful contaminants have been identified in the water supply. La Crosse Water Utility is required by state and federal law to inform the campus of a violation of the maximum contaminant level for certain contaminants in water.

Once the La Crosse Water Utility has notified UW-L University Police, you will be notified to take the following steps:

  1. Do not consume campus water.
  2. If bacterial contaminants are present, all water used for drinking, cooking, or washing of eating utensils should be boiled at a rolling boil for at least five (5) minutes.
  3. Ice and any beverages prepared with contaminated water should be discarded.
  4. Continue the no use and/or water boil order until the city of La Crosse Water Utility or University Police notifies you that the city has rescinded the warning or alert.|

    T. VIOLENT OR CRIMINAL BEHAVIOR

Life Threatening Number:  911

University Police
Designated Emergency Response Number: 789-9999

Everyone on campus will be expected to assist in providing a safe environment by being alert to suspicious behavior and promptly reporting the situation to University Police at the designated emergency response number.

  1. If you are a victim, observe a criminal act, or observe a suspicious person on campus, immediately notify University Police at the designated emergency response number and report the incident, including the following:
    1. Your name
    2. Nature of the incident
    3. Location, date, and time of incident
    4. Description of person(s) involved
    5. Description of property involved
  2. Assist the officer(s) when they arrive by providing additional information upon request.
  3. Take the following action if you are a victim of a property crime:
    1. Go to a safe place and notify University Police.
    2. Do not touch anything.
    3. Meet with the officer at the location the officer requests.
    4. Explain to the officer everything you observed, including telling the officer if you did touch or move anything.  Follow the officer's instructions.
  4. Take the following action if you are a victim of a violent/personal crime:
    1. Be observant! The more information you can provide, the better chance the criminal will be apprehended.
      Remember: Whatever you decide to do, you must be prepared both mentally and physically. Your safety is the most important thing to remember during any attack.
    2. As soon as possible get to a safe place and notify University Police at the Designated Emergency Response Number. Advise officers of the nature of the incident, location, if medical assistance is needed, and a description of the person(s) involved.
    3. Meet with the officer. Follow the officer's instructions.

XIII. TRANSPORTATION

In case of medical emergencies and when emergency transport is necessary, a private ambulance service will provide the transportation. Emergency transport is requested through the 911 Emergency dispatch center. The UW-L patrol vehicle may be used for non-emergency medical cases only. The patrol vehicle can be contacted by calling the designated emergency response number for University Police (789-9999).

Generally, it is advised that individual faculty, staff or students not take responsibility for transporting a person involved with any health emergency.

In the case of protective custody or emergency detention where a restraint is necessary, University Police will be involved directly with transportation.

XIV: EVACUATION PROCEDURES FOR PERSONS WITH DISABILITIES

Every individual must accept personal responsibility for getting out of a building during an emergency. Even though emergency personnel are usually available to assist with evacuation, this may not always be the case. Alternative plans and arrangements made in advance of an emergency will increase the likelihood that individuals will be able to exit a building safely in the event of an emergency. This is even more critical to the safety of those individuals with mobility impairments because the use of elevators during emergencies is dangerous and should be avoided. Thus, individuals will need to use alternative methods of leaving a building. Because of constantly changing populations and building occupancy patterns, it is not possible for the University to make reliable arrangements for the evacuation of specific individuals from the many buildings they may occupy in the course of a week. In the absence of this ability, the following suggestions are advised for individuals to increase the chances of their safe evacuation from a building in an emergency situation.

Recommendations for persons with disabilities or persons who provide assistance to persons with disabilities are included in the following list.

  1. Contact in advance the Disability Resource Services Office to discuss building evacuation procedures for individuals with disabilities.|
  2. Identify in advance and be familiar with at least two exit routes from every area and building you occupy. An emergency exit route should not include an elevator.
  3. Identify in advance possible volunteers, such as classmates, faculty or fellow workers who are willing and able to assist you to evacuate. Make specific arrangements for their assistance.
  4. If you are unable to exit a building, contact University Police or civil authorities or arrange others to inform University Police or civil authorities with your location.
  5. Know the safest method people could use to assist you. Know how many people you need to provide you that assistance.
  6. If you use a wheelchair, be prepared to explain how and where persons should support you. Practice instructions beforehand.
  7. If you have difficulty being understood, develop a card containing all appropriate instructions and carry it with you.
  8. Carry a loud whistle or similar device you can operate for use in the event you become trapped.
  9. Individuals who need to work in isolated areas after normal building occupancy hours should determine telephone availability. If a telephone is not available, they should contact University Police in advance and provide their location and occupancy times.

XV: BUILDING FLOOR PLANS

Updated building floor plan maps will be posted on each floor within all campus buildings. The maps provide information on evacuation routes.

XVI: THE COMPLETE CRISIS PLAN/CHECK-OFF LIST

Upon notification of a campus state of emergency, University Police and/or the UW-L dispatch operator shall start the notifications and the completion of the Emergency Response Checklist.

Each campus emergency will present hazards and situations unique to that emergency. It will be imperative that University Police notify the proper personnel in a timely manner. Once the Crisis Team is notified, they will have the flexibility to respond to the incident as they deem proper for the situation at hand. The Emergency Phone Numbers provides a complete listing of individuals and/or agencies that can respond to a particular emergency.

It will also be the responsibility of University Police to assure the appropriate response (internal or external) for clean-up and decontamination when there is a spill of blood or other potentially infectious materials from an incident.

XVII: COMPLIANCE & ASSESSMENT

The University Police will work with other campus departments and offices to assure an evaluation of any significant crisis response is conducted after the incident.

Recommendations for response improvements and other corrective action will be forwarded to an Emergency Planning standing committee to be reviewed for input into the campus Emergency Response and Preparedness Plan.

Form #L-1822
785-8061

Emergency Response Checklist

University of Wisconsin - La Crosse
Department of University Police

Procedure:

This form is to be filled out upon notification and response of an emergency on or involving the campus area. It shall be the responsibility of the senior campus police officer on duty to ensure that this form is filled out accurately even though the switchboard operator/dispatcher will, in all probability, be the person initially completing the form.

1. Date and Time of notification:

2. Person calling in the notification:

Name:

Address:

Phone #

3. Officer dispatched to the scene: (Initials)

4. Determine cause and source of emergency. (Initials)

5. Notify the proper Emergency Response Agencies (check after item):

a. 9-1-1

b. La Crosse Police

c. La Crosse Fire

d. Tri-State Ambulance

6. Notify the proper response personnel (check after item):

a. Chief of University Police

b. Director of Facilities Management

c. Environmental Health, Safety and Risk Manager

d. Vice Chancellor for Administration and Finance

e. Call in off-duty officers and additional operator/dispatcher (if directed)

f. Call Director of University Relations

g. Appropriate Director, Bldg's Director and Deans or Division officers

7. Set up perimeter around site and secure (check after item):

a. Prevent vehicle traffic access

b. Prevent people from entering

8. Establish a command post and communications center

9. Establish a triage care location

10. Establish a holding/media area

 

Senior Officer:

Switchboard Operator/Dispatcher:

Supervisor:

Date:

Notes:

UW-L EMERGENCY PHONE NUMBERS

CAMPUS CONTACTS

NAME PRIMARY
NUMBER		 SECONDARY
NUMBER(S)
Campus Emergency Director/
Chief of University Police
Scott Rohde
UW-L Dispatch		 789-9999
785-8711
785-8000 		386-7857
526-2600
Interim Vice Chancellor, Administration and Finance
Bill Colclough		 785-6491  
Counseling and Testing Center
Jon Hageseth, Director		 785-8073 787-1904
Environmental Health and Safety
Dan Sweetman		 785-6800 or 785-6599,
(pager #107)		 781-2774
Student Health Center
Brian Allen, D.O.		 785-8558
507-643-6558
Heating Plant
Steve LaBrosse		 785-8710 788-9531
Landscape Services
Peter Bemis, Assistant Director 		785-8581 785-0594
Physical Plant
Matt Lewis, Director of Campus Planning and Facilities Management		 785-8019  
Facilities Management/Physical Plant
Matt Lewis, Director of Campus Planning and Facilities Management		 785-8019  
Radiation Safety Officer
Rod Mowbray		 785-6975 781-5170
Residence Life
Nick Nicklaus, Director		 785-8075 779-9512
Student Development
Paula Knudson, Dean of Student Development & Academic Services		 785-8151  
Student Life
Mick Miyamoto, Assistant Dean of Students		 785-8062 788-0556
Telephone Services & Information
 Lea Elskamp		 785-8002  
University Relations
 		    

OFF CAMPUS CONTACTS

NAME PRIMARY
NUMBER		 SECONDARY
NUMBER(S)
CHEMTREC
National Response Center		 (800) 424-9300
(800) 424-8802		  
DOA Risk Manager
John Vick		 (608) 266-0168 (608) 831-7389
Div. of Emergency Government (800) 943-0003  
Emergency Dispatch 911  
Emergency Government
Al Spaulding, Coordinator		 789-4811 (715) 284-2978
Gundersen/Lutheran
Critical Incident Debriefing Team 		782-7300, ext. 3049
  
La Crosse County Health Department  785-9872  
UW System Risk Manager
Dave Pulda		 (608) 263-1174
(608) 263-4381
(608) 845-9892
Wisconsin Dept. of Natural Resources
La Crosse Area Headquarters		 785-9000

 

UW-L BUILDING DIRECTORS

BUILDING

BUILDING DIRECTOR

PHONE NO.

Archaeology Building

Connie Arzigian

58452

Athletic Facilities

Michael Durnin

58622

Cartwright Ctr & Whitney/Health Ctr

Larry Ringgenberg

58888

Campus Child Center

Susan Wrobel

58813

Center for the Arts

Ron Stoffregen

56708

Cleary Alumni & Friends Ctr

Susan Butterfield

58487

Cowley Hall

Bruce Riley

58392

Equipment Storage Building

Bob Goodno

58589

Graff Main Hall

Barry Miller

58504

Heating Plant

Steve LaBrosse

58710

Health Science Center