Business Services
Procurement
Cardholder Agreement
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Cardholder Name ________________________________
Department______________________
All purchases with the procurement card must comply with the
guidelines in the University of Wisconsin - La Crosse Procurement Card Manual
and with funding agency restrictions. The following ARE NOT to be purchased
with the card:
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Office Decorations |
Flowers, Gifts, Awards |
Personal Items |
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Alcoholic Beverages |
Dues, Memberships |
Printing |
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Cash Advances |
Food, Drink, Lodging, or
Entertainment |
Professional Services |
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These
are not all-inclusive, and there may be some exceptions. See the UW-L
Procurement Card Manual (http://www.uwlax.edu/purchasing/Procurement%20Card/procard.html) , your department head, or contact Business Services
(785-8724) for more information.
Records: Records of purchases with the card shall be
maintained as described in the UW-L Procurement Card Manual. Purchases shall be
recorded, registers shall be reconciled, and files and records maintained in
the manner and frequency required.
Lost
or Stolen Card:
The cardholder is responsible for contacting US Bank (800-344-5696) or Business
Services (785-8724).
Termination
or Transfer:
The user department is responsible for reclaiming the card should the
cardholder terminate employment with UW-L or transfer to another department.
Violations: Failure to follow card use procedures may
result in card revocation for the cardholder and/or the department.
As
holder of a procurement card, I agree to accept responsibility for its
protection and proper use as detailed above and in the Cardholder Manual.
Signature
__________________________________________________________ Date_______________________
Printed
Name ___________________________________________
As
Department Head, I approve the above to be a cardholder and assume
responsibility for records management and card control as required by UW-L
policy.
Signature
__________________________________________________________ Date_______________________
Printed
Name ___________________________________________