Curriculum Proposal Forms
- Summary of Proposed Changes
If a department is proposing numerous changes to numerous courses, they may be summarized on this form. For example, if a department is changing prerequisites for two courses, changing four course numbers, and deleting three courses, all of these changes can be listed on one LX 137 form. An original signed LX 138C must be submitted for each course included on the LX 137 for the official curriculum records.
- Course Curriculum Change (yellow/goldenrod)
If a course is being revised, check all of the changes that apply. Although there might just be one change, the entire form must be completed because it replaces the current form in the official curriculum books. For example, if course credit is the only change, all of the information, including the course description must be entered on the form.
Effective Term: When does the change/proposed course take effect? Sometimes departments are proposing significant curricular changes/new courses as part of a departmental reorganization, etc. In those cases keep in mind that there may be students who are still trying to get through the "old program", so you will not necessarily want all of the courses to have the same effective date.
A course change affects all students, regardless of the catalog they are following. There may be situations such as prerequisites where students under earlier catalogs would not meet the requirements. These exceptions would be granted through override forms during the registration process.
Type of Course: Any proposed course that a department would like to have included in the General Education program requires separate approval by the General Education Committee AFTER it has been approved as a course by the Undergraduate Curriculum Committee. The same is true for any change to a course that is already part of the General Education program—first the change is approved by UCC, then by the General Education Committee.
Slash courses (graduate/undergraduate) must be approved by both the undergraduate and the graduate curriculum committees. They may be presented to either committee first. Separate LX forms must be submitted to UCC and GCC for all slash courses.
Course Component/Contact Hrs Standard: The campus standard is 1 hour of instruction per week per credit during a full semester. A regular semester-long 3-credit "lecture" class would have 3 contact hours on the first line in this section. Labs typically meet 2-3 hours for 1 credit. Scheduled outside activity includes activities such as required observation/service learning/internships. It does not mean homework. It is recognized that independent study usually does not have a specific number of hours; simply indicate "ARR" for arranged. If a department is proposing a different ratio for labs, clinicals, fieldwork, etc. the department must be prepared to justify the variance. Is it fair to the student? Is it consistent within the department’s curriculum? How will it impact the faculty’s workload calculations?
Although a course may be offered during a different time frame than full semester, the contact hours should be calculated as semesters, i.e. a class may meet one week for 14 hours, but the contact hours would appear as "1".
Schedule: Check “Yes” if component will have a separate section scheduled for student enrollment.
Length of Course: This assumes a standard offering. There are numerous variations such as weekend courses, summer/interim courses taught in a shorter format, extended terms that are longer than the standard semester or summer session. Keep in mind the complications that can arise from non-standard formats such as availability of services (library, computer labs, etc), grading timelines, and campus conditions (cooling, heating, and maintenance work).
Grade Pattern: The standard grading pattern is letter grade. Sometimes there are courses where a pass/fail grade is more appropriate. If a department determines that pass/fail grading is desired, there are two options. The course can always be pass/fail or the department/instructor can decide if a particular offering of the course will be pass/fail. This generally applies to umbrella courses where some topics are more fairly graded as letter grade while other topics are best as pass/fail. The university has restrictions on the kinds of courses that can be offered as pass/fail and the number of pass/fail credits a student may earn (see UCC guidelines). This campus does not offer STUDENTS the option to choose whether or not to take a course as graded or pass/fail. All students registered for a course will be graded under the same option.
Repeatable for credit: Departments might want to allow students to enroll in a course more than once, usually if it is a skills or participation course or if the content changes each time it is offered as in an umbrella course. Usually there is a limit on the maximum number of credits a student may earn. There are two ways to approach this—either limit the number of credits a student may take or limit the number of credits that may apply to a major. The more common approach is to limit the number of credits a student may take. A student can be prevented from registering in more credits than allowed under this method. Under the second scenario, a student will be allowed to register for the repeatable course any number of times, but the Advisement Report will only count the approved number of credits toward the major. At the graduate level, this would be controlled through advising.
This section is not related to the university-wide course repeat policy for unsatisfactory grades.
Cross-listed: If this course is cross-listed with a course in
another department, the other department(s) must be aware of the
proposed change. In fact, the LX 138C should be signed by the
chair(s) and dean(s) of the cross-listed course. There is no
need for each department to submit a separate request. The
changes can be made to each of the listed departments based on
one form signed by all appropriate parties.
Mode of Instruction: self-explanatory
Department/Course Prefix: Use the 2-letter subject prefix.
Course Number: If there is a change in course number, list the
proposed number here and indicate the current/old number in the
top part of the form under course revision-number (was____). If
it is a slash course, list both the undergraduate and the
graduate numbers. Course numbers should comply with the
departmental numbering guidelines, which should be on file.
Before proposing a new number, check with the Records and
Registration office for number availability. A course number
must lie dormant for ten years before it can be re-used.
Credits: Sometimes courses are offered for a range of credits.
This is particularly true for umbrella courses or independent
study. It provides more flexibility depending on specific course
Course Title/New Umbrella Course Topic Title/Abbreviation: When deciding on an appropriate course title, remember that there is a limit of 30 characters, including spaces, for what appears on a student’s transcript. There are some courses where a variable title is appropriate, i.e. umbrella courses. That means each course offering could have a different title. In these cases, the generic course title is listed as "Course Title" and the specific course offering title is listed under "New Umbrella Course Topic Title". This is the title that will appear on the student’s transcript.
Course description to appear in university catalog: There are no specific rules about writing course descriptions, but keep in mind that it is a catalog description, not a marketing piece for the course. For revision, use existing catalog description. Italicize deletions and underline additions. It is not necessary to provide the description for a course that is being deleted.
Prerequisite to appear in catalog description: List courses or other requirements that must be completed prior to enrolling in the course.
Other restrictions: Are there other restrictions you want to place on a course, such as junior standing, concurrent enrollment, not open to students who have credit in other particular courses? Examples of restrictions that can be checked during registration include classification, acceptance into program, open to majors, certain grades in previous courses, cumulative GPA, and required concurrent enrollment with one other course.
Approvals: It is understood that by having the department
chairperson’s and dean’s signature on the LX form, the proposal
has their support, and that, as stated, there are qualified
staff, adequate demand, and adequate facilities, equipment, and
materials to support the proposal.
Proposals that reflect cross-listed courses need the signatures of each department chair and dean that sponsor the course. Proposals for courses that are interdisciplinary require the signature of the program director and dean. Graduate courses require the signature of the department chair, but not the program director; the college dean, but not the director of graduate studies. It is permissible to make copies of the LX form for the committee prior to getting the signatures, but the original must be signed prior to the curriculum committee reviewing the proposal.
Course Typically Offered: This information is included in the catalog to help students and advisors plan. This serves as a guide. Actual offerings may vary depending on staffing levels and enrollment demands.
Teacher Education Programs/Courses: Items 1-3 are self-explanatory
Other considerations: Items 1-4 are self-explanatory
Formal consultation with other academic departments: The curriculum committee(s) pays close attention to this item to ensure there is communication between departments and to avoid duplication. Verbal consent is not adequate; a record of e-mail communication is acceptable. Attach a copy of this record to the original LX; it is not necessary to make copies for each committee member.
Extra-departmental courses ONLY: Complete this section if a course is developed across more than one discipline; for example, HPR or NUT.
Graduate sponsorship: A department that does not have a graduate program cannot offer a graduate course without "sponsorship". Sponsorship means that particular department/program supports offering the course and thinks it will be useful to students enrolled in that graduate program.
SIDE THREE (for new course proposals only)
Justification for offering the course: Simply, why is this new course needed?
Projected enrollment: Self-explanatory
Relationship of proposed course to other courses within department: How does the new course fit into the curriculum? Is it replacing something? Will it be part of a sequence? etc.
Programs potentially served by this course: List all majors, minors, concentrations, emphasies, etc. where this course could be added as an election or requirement.
Requirement/Elective: This provides an opportunity to have courses included in programs and the catalog without submitting a separate proposal. If a new course will be considered an elective in a program, indicate the programs and sub-programs to which it applies. Be specific if it fits into a particular category. Electives can be programmed into Academic Requirements Report and listed in the catalog directly from this information. No additional paperwork is needed. Feel free to submit a separate sheet if it will clarify the information. If a course will be a requirement in a program, a new LX 138P must be submitted which includes the proposed course. In these cases, often there are changes in total program credits, other changes, or deletions that can be reviewed more meaningfully by seeing them on a separate program proposal.
LX 138P - Program Curriculum Change (yellow/goldenrod)
Effective Term: When does the change/proposed program take effect?
Department/Program: Is the program change applicable to Undergraduate or Graduate students? For that category of student, check the specific areas where effected by the program change.
Applies to Students In: The general rule is that new programs or program changes affect only students entering the university on or after the effective date. Students who are already in a program have a choice. They may either complete requirements as identified in the catalog they are following or they may switch to the catalog in effect with the new program. That means they have to complete all requirements under the new catalog. There are times when a change is made to a program that must be applicable to everyone because of external requirements such as licensure, etc., but that does not happen often. Other times, program changes provide more flexibility or are advantageous in some other way to students. In
Labeling a program can be confusing. There is a lack of consistency among departments and programs, particularly in the definitions of subprograms (anything less than a major). Undergraduate Curriculum Committee plans to recommend (sub)program guidelines to assist departments and to ensure consistency across campus when developing new opportunities. UW System Administration must give approval to plan for a new major. System approval is NOT required for new subprograms, but System notification is required for a new program. A new subprogram requires approval by the department, college, curriculum committee, Faculty Senate, and the Chancellor. The Academic Planning Committee is involved in the approval process prior to UCC/GCC submission.
Program Title: Self explanatory.
Description: Usually a new or revised program description includes a long list of course numbers. In order to make the changes clear, the old description should be used on the form. Italicize deletions and underline revisions. This should prevent inadvertently eliminating a course or listing a wrong course number, as well as, assisting committee members in identifying the changes.
Approvals: It is understood that by having the department chairperson’s and dean’s signature on the LX form, the proposal has their support, and that, as stated, there are qualified staff, adequate demand, and adequate facilities, equipment, and materials to support the proposal. The department chair (director for interdisciplinary programs) and the college dean must sign the original LX 138P prior to committee review. Graduate proposals require the college dean’s signature, but not the director of graduate studies. Any change affecting any teacher certification program must also be approved by the Director of the School of Education prior to committee review.
Number of credits required: List minimum number of credits required.
Rationale for Increase: If this is an increase in credits, describe the rationale for the increase.
New Undergraduate Program: Refer to http://www.uwlax.edu/records/FacultyServices/UCC/Policies.htm
Other Pertinent Information: Provide any other information you deem appropriate here.
Academic departments you have consulted with: Be sure to consult with any department or program that may be affected by your proposal.
For All Teacher Education Programs/Courses: If this impacts any teacher certification program, it must first be approved by the UW-L Teacher Education Governing Council (TEGD). The TEGC will require a brief description of how the proposal enhances teacher education and will ask for evidence from you that you have consulted with teacher education programs affected by this proposal. The Director of the School of Education must sign this LX form before it will be considered by the UCC or GCC.
LX 139 - Course Outline (green)
This form is to be completed for each new course proposal and any time there is a major change in objectives, outline or instructional methods for an existing course. Ideally, departments would update course outlines periodically.
Objectives/Outline/Instructional Methods: When determining the level of detail to include in the course outline, one guide is to think about another institution being able to understand what the course covered, if a course was being transferred, the curriculum committee being able to review the course, another department being able to judge potential overlap, a faculty member teaching the course for the first time. Some courses are less structured and involve independent research, work experience, etc. so the outline will be generic. In those cases, there will still be objectives and evaluation procedures so it is necessary to complete the form. Do not assume that an LX 139 is not needed for independent study/research/fieldwork courses.
Principal Activities: This information is particularly important for slash courses. It is where distinctions are made between requirements for graduate and undergraduate students. According to the 1995 report on course numbering, "slash course proposals should be substantially justified in terms of student learning outcomes, content, method, and student assessment procedures for both graduate and undergraduate students. The addition of an ‘extra paper for graduate students’ does not constitute a substantive rationale."
LX 140 - General Education Course Change (green)
This form is used for courses that are part of the General Education Program. The General Education Committee uses it; it is NOT used by the Undergraduate Curriculum Committee.