Students desiring admission to
graduate study must file an application with the university
Admissions Office. Graduate applications may be submitted
electronically at apply.wisconsin.edu. In accordance with the University of Wisconsin System
policies, graduate students applying to a graduate degree program
must submit a $45 application fee. The application fee is
non-refundable, does not apply to graduate tuition, and cannot be
waived. If your enrollment is delayed, the application fee will apply
to the next two consecutive terms including summer session. It is the
student's responsibility to make arrangements for transcripts of
previously established academic records, bearing the official seal of
the institution(s) where course work was taken, to be sent directly
from the registrar of each institution to the UW-La Crosse Admissions
Unconditional admission to graduate study may be granted to
students who meet the following requirements:
1. A baccalaureate degree
from an accredited institution.
2. (a) An overall
undergraduate grade point average of at least 2.85 on a 4.00 scale,
or (b) an average of at least 3.00 in the last half of all
undergraduate work, or (c) an average of at least 3.00 for no fewer
than 12 semester credits of graduate study at another accredited
graduate institution. Some programs have higher GPA admission
requirements. Item (c) is not applicable to the MBA program.
3. Departmental or
school/college approval to enter the graduate program chosen.
4. Satisfactory scores on
all tests required by program, department or college policy.
Admission on probation may be granted to students with
undergraduate grade point averages below 2.85, who are otherwise
qualified, if there is evidence of a student's ability to do
satisfactory graduate work. Students admitted on probation may be
required by their graduate program director, to complete specified
course work with a grade of "B" or better. These credits may or may
not apply to the graduate degree, at the discretion of the program
(See Retention Standards, p. 22.)
Admission procedures have been
designed to assist international students who wish to earn graduate
degrees at UW-L. An international admissions specialist in the Office
of International Education coordinates the admission process of any
applicant who is not a citizen or permanent resident of the United
States. Interested students should request an application packet
Office of International Education
116 Graff Main Hall
1725 State Street
La Crosse, WI 54601 USA
Telephone: 608 785-8016
In addition to meeting the
academic admission requirements, international students must also
submit the following items to the Office of International Education:
1. Graduate application
form and required fees.
2. Official academic
records for post-secondary education with English translations.
3. TOEFL score of 550
(213 computer-based.) This is not required for native speakers of
English or for applicants currently enrolled in an undergraduate degree
program in the United States.
4. Certification of
5. GMAT result for
applicants to the MBA program.
Applicants granted acceptance
to their degree program will be required to submit a non-refundable
tuition deposit to receive final admission. Students will receive
additional information regarding assistantship applications,
on-campus housing, health examination requirements, and
If students voluntarily
interrupt university enrollment for one semester or longer (excluding
summer) while in good academic standing, re-entry status may be
granted by applying to the Graduate Director, through the Office of
Records and Registration. Applications should be made as early as
possible but not later than one month prior to the beginning of the
planned term of re-enrollment. Applications will be accepted until
the enrollment limits have been reached.
Students with a bachelor's
degree seeking to enroll in particular courses for which they are
qualified but not wishing to pursue a graduate degree program, may be
admitted with special non-degree student status. Special non-degree
students may either receive academic credit for courses successfully
completed or may choose to audit. Auditors usually are not
responsible for attendance or exams and therefore do not receive
academic credit or grades for completed courses.
If special non-degree students
decide to enter a degree program at a later date, they may be
considered for admission provided they have maintained a "B" average
in graduate work and have met all other program requirements. Not
more than 12 credits earned as a special student (non-degree) status
may be applied toward a degree program at the University of
Wisconsin-La Crosse. Further, deans and/or program
directors/coordinators may accept or reject credit taken as a
graduate special student. A special student who does not meet a
minimum 2.50 grade point average admission requirement will not be
accepted in any graduate degree program and credits earned as a
special student will not apply toward a degree. All graduate level
work, including courses taken at other accredited institutions, will
be included in the computation of the grade point average for
Students with deficiencies,
who have been provisionally admitted to a graduate program, may be
classified with the appropriate special student designation, and, at
such time as the deficiencies are removed, may be admitted to the
graduate program with the appropriate graduate classification. Such
students would be exempt from the "12 credits as a special student"
restriction policy statement.
The university establishes a
fee schedule for each academic year. Current graduate tuition and
fees are published in the registration class schedule for each
academic term. If you have questions about fees, contact the
Cashier's Office or the Office of Admissions. A graduation fee of $15
will be assessed when a degree-seeking student has earned 20 or more
degree credits. This is a one-time fee assessed regardless of whether
or not students choose to attend the commencement ceremony.
Additional fees may be required for certain programs. Information may
be obtained from the Admissions Office, or from the program director
in the academic area you wish to pursue. Special non-degree students
pay tuition based on the level of each course being taken -- i.e.,
graduate fees are assessed for 500, 600, 700, and 800 level course
work. Graduate students pay graduate tuition and fees regardless of
the level of the courses being taken. When acceptance into a graduate
program has been granted and full graduate status is achieved, no
student will be allowed to revert to a special non-degree student
status to avoid paying graduate fees. The Board of Regents reserves
the right to change tuition and fees without published notice.
All students must pay a $100
non-refundable tuition deposit before registering. The balance of
semester charges for tuition and other fees is due no later than the
end of the first session week. However, the university also offers an
installment credit plan. Under this plan, after classes start,
students receive a bill for their charges. They may elect either to
pay the bill in full without interest by the first billing due date,
or pay one-half of the balance due and be billed one month later for
the remainder plus interest.
Students who wish to use the
payment plan must file an "Application for Installment Credit" form
available in the Cashier's Office, 121 Graff Main Hall. All students
are urged to apply for the credit plan when they register for the
first time even though they may not intend to use it. The agreement
will cover all subsequent semester billings.
There is no installment
payment plan available for summer session enrollment. Fees are due
and payable in full before the start of classes. Students who
register late must pay in full when they register. Students may choose to pay by credit card using
our web site http://www.uwlax.edu/cashiers
We accept MasterCard and VISA.
Students' semester bills
include a "Tuition and Fees" charge. The tuition charge is
established by the Board of Regents. The fees charge is a segregated
fee determined by the student government with the support of campus
administration. It funds student services including the health
center, student centers and the child care center and activities such
as athletics, intramurals and other organized activities.
Textbooks for Graduate Students --
Graduate students must
purchase textbooks for all 700 level courses in which they are
enrolled; however, for 500 or 600 level course enrollment, (slash
courses -graduate/undergraduate) textbooks may be available for rent
from the Textbook Service for approximately $7.25 per credit. The
rental fee for graduate students is collected at the time textbooks
are checked out and is not included in the segregated fees.
All graduate students must
complete the UW-La Crosse Financial Aid Information Form (FAIF) and
the Free Application for Federal Student Aid (FAFSA), as well as,
submit the proper federal tax forms to UW-La Crosse. All forms may be
obtained from the Financial Aid Office. There are no application
deadline dates, but priority will be given to those applications
ready to be processed by April 15. You may expect to receive your
notification between May 15 and June 15 if you apply before the
priority date, complete all forms correctly, and respond to all
requests for additional information. If you apply after the priority
date, you will be notified as soon as possible after June 30. No student with "Special Non-Degree
Student" status will be eligible for any financial aid, including the
Federal Stafford Loan.
Students filing complete
applications will be notified of financial aid available for their
use following processing. Those students qualifying for financial aid
may receive aid from one or more of the following programs:
The University of Wisconsin-La
Crosse offers a variety of graduate assistantships. To apply, the
graduate student communicates directly with the department of
intended degree work. The Financial Aid Office does not administer
the graduate assistantship program. Assistantships are available to
resident and nonresident students. Awards may be made for
assistantships which require 14 to 20 hours weekly of
responsibilities during each semester of the academic year.
Assistants are expected to carry no fewer than nine graduate credits
each semester. Those with 14-hour assignments may carry up to 14
hours of graduate credit and those with 20-hour assignments should
not exceed 12 graduate credits each semester. All graduate students
in the MS-Biology program who hold fellowships, assistantships, or
traineeships will be required to take a minimum of nine credit hours
during each of their first two semesters of residence at UW-L.
Information on assistantships is available from the Director of
Graduate Studies and/or graduate program directors.
Summer assistantships may be
available. During a regular eight-week summer session, eight credits
are considered a maximum class load. Any deviation from these credit
loads or work assignments must be approved by the appropriate
department chair and/or program director and the Director of Graduate
Studies. Graduate assistantships are limited in number and are
awarded to specifically qualified applicants on the recommendation of
the department chair or program directors and with the approval of
the respective dean.
Assistantships are not awarded
to students admitted on probation. Graduate assistants must maintain
a GPA of 3.00 or higher in order to retain eligibility for their
awards. Tuition and fees are not waived for graduate assistants
although the out-of-state portion of tuition may be waived in some
cases. Further information and application forms may be obtained from
department chairpersons and/or program directors.
Council of Graduate Schools Resolution
regarding Graduate Scholars, Fellows, Trainees, and Assistants
Acceptance of an offer of
financial support (such as a graduate scholarship, fellowship,
traineeship, or assistantship) for the next academic year by a
prospective or enrolled graduate student completes an agreement that
both student and graduate school expect to honor in that context. The
conditions affecting such offers and their acceptance must be defined
carefully and understood by all parties.
Students are under no
obligation to respond to offers of financial support prior to April
15; earlier deadlines for acceptance of such offers violate the
intent of this Resolution.* In those instances in which a student
accepts an offer before April 15, and subsequently desires to
withdraw that acceptance, the student may submit in writing a
resignation of the appointment at any time through April 15. However,
an acceptance given or left in force after April 15 commits the
student not to accept another offer without first obtaining a written
release from the institution to which a commitment has been made.
Similarly, an offer by an institution after April 15 is conditional
on presentation by the student of the written release from any
previously accepted offer. It is further agreed by the institutions
and organization subscribing to the above Resolution that a copy of
this Resolution should accompany every scholarship, fellowship,
traineeship, and assistantship offer.
Applicants must be United
States citizens or eligible non-citizens (permanent residents).
Students receiving need-based financial aid must be able to establish
financial need as assessed by the federal methodology of need
analysis. Applications for financial aid are given consideration only
after a student has been accepted for admission. To apply, file the
Free Application for Federal Student Aid (FAFSA).
Nonresident Fee Waivers
Partial nonresident fee
waivers are available on a competitive basis to out-of-state graduate
students with superior academic credentials and financial need.
Students must maintain full-time status and demonstrate academic
achievement. Students must complete the financial aid process and
this award is given as part of a financial aid package.
Advanced Opportunity Program (AOP)
This is a need-based grant
from the UW System for ethnic minority students. Students must
complete the financial aid application process and the grant is
awarded as part of the financial aid package.
Wisconsin/Tribal/Federal Native American
Student Assistance Grants
Native American grants are
available from the State of Wisconsin, local tribes, and the Federal
Bureau of Indian Affairs. Students who have financial need and are
at least one-fourth Native American are eligible to apply.
Subsidized Federal Stafford Loan
Students attending at least
half-time may apply for this loan. If eligible, the student secures
the loan from a hometown bank or other private lender. Graduate
students can borrow up to $8,500 per year. Maximum cumulative loan
total is $65,500 (including undergraduate loans).
Unsubsidized Federal Stafford Loan
This program is designed for
students who need additional financial assistance beyond the Federal
Stafford Loan based on need. A student must first apply for the
need-based Federal Stafford Loan. Annual loan limits vary depending
on costs of attendance.
Federal Perkins Loan
Graduate students must
demonstrate financial need and may borrow up to $6,000 a year, but
must limit their total undergraduate and graduate borrowing to
$40,000. Repayment of the loan commences six months after the student
ceases to be at least a half-time student. Borrowers may have up to
ten years to make repayment. No interest is charged while the
borrower is a qualified student and five percent is charged during
the repayment period.
Many banks offer private,
non-governmental loans for higher education. Contact banks or the
UW-L Financial Aid Office for more information.
Federal Work-Study Program
Financial need must be
established to qualify for the program. Students given work under the
Federal Work-Study Program will be employed by various campus
departments and some off-campus agencies under the Community Service
Program. Qualified students may work up to 20 hours per week during
the semester and summer session while enrolled in classes.
Student Employment Service/ Federal Job
The Student Employment Service
searches out employment opportunities for students. Employers list
their openings on the Financial Aid Office web site. These jobs are
Unless previously negotiated, all aid
awards are based on full-time student status. Students carrying less
than a full-time load may have their aid reduced accordingly. It is
the student's responsibility to make sure their application is
complete and moving through the processing system. Funding levels and
regulations are subject to change at any time per state or federal
budgetary and legislative mandates.
Federal Law mandates that
post-secondary institutions participating in Federal Title IV Student
Financial Aid Programs, including student loans, have in place and
monitor an academic progress policy. There are two components of the
UW-L Graduate Satisfactory Academic Progress Standard for Financial
Aid: grade point average (GPA), and academic progress (credits
1. Grade point average is
monitored by the academic deans at UW-L. Requirements follow the
university probation and retention policies listed in this catalog.
Failure to meet these conditions will result in the student being
academically suspended from UW-L. The student will also lose
eligibility for student financial aid, including student loans.
Notification of non-compliance with the GPA component and the appeal
procedure for reinstatement will be made by the academic deans. If an
appeal is granted, eligibility for financial aid will be determined
by the UW-L Financial Aid Office.
2. Academic Progress: all
full-time and part-time graduate students at UW-L must complete and
pass 70% of all credits registered for at UW-La Crosse. This will be
monitored on a yearly basis, September through August. Failure to
comply with this component will result in the student's financial aid
eligibility, including student loans, being suspended.
Credits Earned: The successful completion of a credit attempted
is credit for which a grade of A, AB, B, BC, C, S, or P is
Withdrawal: Any withdrawal after the start of a grading period
will count as credit attempted and credit not earned.
Credit Drop: Any credit drop
after the start of a grading period, without an equal number of
credits being added, will count as credit attempted and credit not
Incompletes: An incomplete grade will count as credit attempted
and credit not earned until the UW-L Records and Registration Office
has recorded a passing grade. It will be the responsibility of the
student to notify the UW-L Financial Aid Office of any change in
grade using An Appeal for Financial Aid Reinstatement form and
attaching a copy of the student's most recent UW-L transcript.
Suspension: A student not meeting the
annual progress component of the UW-L Satisfactory Academic Progress
Standard for Financial Aid will be notified by the UW-L Financial Aid
Office that the student's eligibility for financial aid, including
educational loans, has been suspended. The student can make an
appointment in the Financial Aid Office, Room 215 in Graff Main Hall,
to discuss the situation.
Reinstatement: A student on financial aid suspension can regain
financial aid eligibility by submitting an Appeal for Financial Aid
Reinstatement form outlining the conditions that prevented the
student from passing a minimum of 70% of the credits attempted, and
how the conditions have changed. A copy of the student's current UW-L
transcript must accompany the Appeal form. Third party documentation
may be necessary to support the appeal or the UW-L Financial Aid
Office may request it. If the appeal is approved, the UW-L Financial
Aid Office will determine eligibility for financial aid and notify
the student. If an appeal is not approved, the student may have to
attend UW-L, pay for it on his or her own, do well, and again
complete the appeal process.
Many scholarships and awards
have been established by alumni, faculty and staff, parents,
students, businesses, and organizations. Recipients are selected by
scholarship committees on the basis of an application, grade point
average and other materials as deemed appropriate by departmental
committees. Scholarships are presented to students whose
qualifications best fit the stipulations of the donor. Approximately
one-half million dollars is awarded each year. Amounts vary annually
based on funding from gifts or investment earnings available from a
Almost all scholarships are
contingent upon full-time enrollment both fall and spring semesters
at UW-L. Scholarships and awards are usually paid for the academic
year in two payments, the first half in the fall semester and the
other half in the spring semester.
A scholarship and awards
resource book listing all scholarships administered by the University
of Wisconsin-La Crosse Foundation, Inc., is available in the
University Bookstore, Cartwright Center. This information is also
available on the Web at: www.foundation.uwlax.edu/sch.html
A general scholarship
application is available to currently enrolled students at the UW-L
Foundation Office, Cleary Alumni and Friends Center. This general
application covers all scholarships requiring the General
Scholarship/Award Application. Some require specific applications.
All applications (unless otherwise indicated) must be submitted to
the UW-L Foundation Office. Applications are submitted to various
offices that offer scholarships based on academic majors; please
refer to the scholarship catalog. The deadline for scholarship
applications is March 1 each year, unless otherwise indicated.
Scholarships and awards are announced at the honors reception set for
the last Monday in April. For more information, call the Advancement
Office at (608)785-8489.
The Foundation also
administers a number of individual funds which provide for
interest-free, short-term emergency loans to students in need,
provided they are enrolled for a full credit load of non-repeat
courses. The Financial Aid Office, 215 Graff Main Hall, has more
information and application forms.
The University of Wisconsin-La
Crosse Foundation, Inc., is a non-profit, tax-exempt Wisconsin
corporation, created in 1967 to support the purposes and services of
the University of Wisconsin-La Crosse. Designated by the Chancellor
as the charitable arm of the university, the Foundation is
responsible for encouraging and administering gifts from private
sources and channeling those funds into areas where the university's
needs are the greatest.
The university is fully
approved for the education of veterans and veterans' dependents under
both federal and state programs. New students who qualify for
benefits should report to the Veterans Benefits Coordinator in the
Records and Registration Office, 117 Graff Main Hall, before or
during registration. After this initial contact, registered students
should keep the coordinator apprised of their status and needs.
If you receive support from
veteran programs, you are required to report to the Veterans Benefits
Coordinator after registering for classes each semester to complete
an enrollment certification form. The university must certify your
attendance and credit load to the Veterans Administration. Payments
of veterans' benefits depend on the number of credits carried.
Graduate students should carry at least nine credits to receive full
benefits under most programs. Payment will be awarded according to
the schedule below:
After being admitted to the
program of one's choice, candidates for the master's degree
1. Complete any
preliminary course work and deficiencies.
2. Complete all courses
and other program requirements, including residence requirements
prescribed for the degree desired in the respective school or college
within a seven-year period.
3. Earn at least one-half
of the minimum number of credits required in your program in
graduate-only level courses (non-slash courses.)
4. Earn a cumulative
grade point average of at least 3.00.
5. Satisfy thesis,
seminar paper, terminal/graduate projects, or comprehensive
examination, where applicable. A thesis or seminar paper approved by
the committee and dean must be submitted to the Director of Graduate
Studies for approval at least two weeks before commencement.
6. File a completed
application for graduation with the assistant to the dean of your
college at least eight weeks prior to the end of the semester or
summer session in which you intend to graduate.
7. Pay the graduation fee
and remove all other indebtedness to the university. (Payment of
graduation fees does not imply readiness for graduation and does not
take the place of applying for graduation.)
8. Complete all
requirements within 30 days after the official ending date of a term
in order for a degree to be awarded for that term. (See  for
separate deadline for capstone experience.)
All credits accepted toward a
degree, including transfer credit, must have been earned within a
seven-year period prior to the actual date of graduation. No time
extensions beyond the seven years will be granted except for unusual
health conditions, fulfillment of military obligations, or such other
extenuating circumstances as the Graduate Council may recognize. The
seven-year period may include grades earned in no more than seven
summer sessions and fourteen semesters from the date of initial
enrollment. If additional time is needed for the completion of the
master's degree program in which you are currently enrolled, you must
file a request for a time extension with the Director of Graduate
124 Mitchell Hall.
A graduate of a UW-L master's
program may earn a second UW-L
master's degree by meeting the following conditions:
1. Submit a new
application for admission with the application fee.
2. Become accepted into
the degree program by the appropriate college and program.
3. Complete program
requirements. A maximum of nine semester credits of course
requirements of the second UW-L master's degree may be fulfilled by
course work completed for a previous UW-L master's degree. Individual
programs may have a more restrictive policy on transferring credits
from a previously earned master's degree.
4. All general
requirements for the master's degree apply to the second master's
degree. Students must complete the terminal project for the second
master's degree required by the program. All requirements must be
completed within seven years, including credits accepted from a
previous master's degree.
Students who received a
master's degree from another institution must meet the above
requirements. The graduate transfer policy will be used to determine
credit to be awarded for previous course work from another
During the first semester of
graduate study, graduate students should consult resources for their
respective master's degree program regarding requirements for thesis,
or other culminating graduate projects, including seminar papers and
terminal projects. Students enrolled in the School of Education and
school psychology program should consult the Guide for Preparation of Terminal Projects for
Students in Health Education, Exercise and Sport Science, and
Recreation graduate programs should consult the Guide for the Preparation of Theses, Seminar
Papers, and Other Culminating Graduate Projects. These publications are available
for purchase from the University Bookstore or on reserve in Murphy
Library. Students in the graduate program in biology should consult
the publication Graduate
Student Guidelines: Department of Biology, Department of
from the graduate program director. Physical Therapy students should
use the Graduate Project and
Thesis Guide: Physical Therapy, which is available in the department office.
An oral presentation open to
all faculty and the public is required of all students completing
theses and other culminating graduate projects. During the academic
year, students must publish a notice of their oral presentation in
the Campus Connection at least one week in advance.
The deadline for the final
submission of all college-approved theses and other culminating
graduate projects (including seminar papers and terminal projects) to
the Office of Graduate Studies is two weeks before the graduation
date of the term. Specific deadline dates are listed in the semester
timetable book, published by the Office of Records and Registration.
Graduate students should consult their published college or
departmental guidelines regarding format and style of their final
manuscripts and other college and departmental submission deadlines
and requirements. Information about binding theses, seminar papers,
and other culminating graduate projects is available from the Office
of Graduate Studies, 124 Mitchell Hall. Two hard bound copies of all
master's theses are placed in the permanent collection of Murphy
Students who have completed
all degree requirements in an approved program of study, except the thesis,
seminar paper or other approved capstone graduate project, must
maintain continuous semester-to-semester enrollment in GRC 799 until
the culminating experience is completed and has received final
approval. (See Continuous Registration Policy below.)
All research involving human
subjects must be approved by the Institutional Review Board in
compliance with Federal regulations. (See below.)
Some graduate programs require
a written comprehensive examination. Graduate programs offering
comprehensive examinations have written guidelines available to
students describing scheduling and evaluation procedures. These
guidelines are available from the respective graduate program
director. These written guidelines also specify procedures students
should follow if they fail part or all of their comprehensive
The Graduate Council has
approved a continuous registration policy for students completing a
thesis, seminar paper, or other culminating graduate projects. The
purpose of this policy is to provide continued access to university
faculty, facilities, and the library.
Once having completed all
degree requirements in an approved program of study except the
thesis, seminar paper or the other culminating graduate projects,
students must maintain continuous semester-to-semester enrollment
(excluding summer session) by registering each semester for GRC 799
for zero credits and paying a special course fee of $100 until the
thesis, seminar paper, or culminating project is completed and
receives final university approval. (This policy pertains to students
entering the university beginning in the summer of 1995.)
The University of Wisconsin-La
Crosse has an Institutional Review Board (IRB) for the Protection of
Human Subjects to comply with federal regulations and to reflect the
University's commitment to its responsibility to protect the rights
and welfare of human subjects involved in research. All research
conducted at UW-L, or under the direction of faculty, staff,
students, or agent of the University, must follow federal guidelines,
whether or not the study is externally funded. Failure to comply with
these regulations can result in the loss of federal funds for the
entire institution, as well as the individual investigator.
The IRB must review all
research that involves human subjects. The IRB is a university-wide
committee composed of faculty and community representatives. Each
academic department has a committee that reviews research protocols
before submission to the university-level IRB. Students should
contact their graduate program director or department chair to learn
more about required department IRB review before submission to the
In order to assist student
researchers and the IRB with the review process, the Office of Grants
and Contracts provides staff assistance. All protocols for review of
research involving human subjects are directed to the IRB from that
office. A manual titled, "Institutional Review Board for the
Protection of Human Subjects: A Researcher's Guide for Submission of
Protocols" must be used for preparation of all IRB materials. For
assistance with IRB matters or questions about research involving
human subjects, contact the Office of Grants and Contracts
(608)785-8488, or visit www.uwlax.edu/provost/grants/gandc_irb.html
The Office of
University Graduate Studies (608)785-8124, can also assist with IRB
and human subjects research questions.
Graduate Student Achievement
Awards -- As many as four Graduate Student Achievement Awards
(one each for the College of Liberal Studies, College of Science and
Allied Health, College of Health, Physical Education, Recreation, and
Teacher Education, and College of Business Administration) will be
awarded annually and presented at the August graduation ceremony for
graduate students. Criteria for the award include evidence of
scholarly accomplishment beyond the completion of course work for the
degree, including: demonstration of excellence in completing thesis,
seminar paper, or other culminating project, superior performance on
comprehensive examinations, demonstration of excellence in academic
or professional internship or practicum, involvement in research and
other scholarly pursuits, and demonstration of leadership in the
Outstanding Thesis Awards -- May be awarded annually and
presented at the August graduation ceremony for graduate students.
One student may be selected from each of the colleges. Criteria for
the award are: originality and importance of the thesis topic;
quality of written expression; quality of research methods, including
analysis of data and interpretation of results; and contribution to
the discipline or professional field.
Commencement Policy -- Participation in commencement and
hooding exercises signifies that course work and all other degree
requirements have been satisfied. Students who have not completed all
degree requirements, but have a compelling reason to participate in
commencement exercises, may request permission to do so. Permission
must be obtained from their college dean's office and the Director of
Graduate Studies at least two weeks prior to commencement. There are three commencement
ceremonies: in December, May and August.
Graduation Fee -- Current graduation fees for graduate students
are listed in the semester timetable book. Students are billed for
the graduation fee upon completion of 20 credits toward the master's
degree. This is a one-time fee assessed regardless of whether or not
a student chooses to attend the commencement ceremony. There is an
additional charge for the keepsake cap and gown for those attending
Mailing Diplomas -- Diplomas are mailed approximately six weeks
after the ending date of the semester to the current legal address on
the university computer system unless the Records and Registration
Office has been notified differently in writing. All indebtedness to
the university must be cleared before a diploma is released.
Commencement/Graduation Honors -- Considering the high academic achievement of
graduate students and the required 3.00 cumulative grade point
average upon graduation, commencement and graduation honors are not
graduate students. Honor cords
are worn only by undergraduate students at commencement; and honors
are not noted on the graduate permanent record. The semester dean's
list is also calculated for undergraduate students only.
Courses in the 500 series and
many in the 600 series are "slash" courses; they are graduate courses
with a companion number in the 300 or 400 series and are open to
upper division undergraduates who have earned at least 60 credits and
graduate students. The university is in
the process of converting to a single level of slash course numbers
wherever possible; therefore, there is variation in the configuration
-- 300/500, 400/500, 400/600. All courses with numbers in the 700 and
800 series and some in the 600 series are for graduate students only.
Students in all master's degree programs must earn at least one-half
of the minimum number of semester credits required in their program
in graduate-only level courses.
A recommended full-time load
for a graduate student is 12 credits per semester. A maximum load is
15 credits per semester and nine credits during a regular eight-week
summer session, no more than six credits in a four week summer
session. (This applies to any combination of courses -- all graduate
or graduate/undergraduate.) Students are considered full-time if
enrolled for at least nine credits each semester and five semester
credits during the summer term.
A student may earn, as a
maximum, the number of credits corresponding to the number of weeks
in any pre- or post-interim session (i.e., a student may earn a
maximum of three (3) credits during a three week pre-summer session
-- mid-May to the second week of June -- or during any similarly
Any request to carry more than
maximum allowable credits for
a semester, summer, or interim session, must be submitted in writing
with documented "extenuating circumstances," and must be approved by
the student's graduate program director prior to enrollment for any
of the previously mentioned sessions. An "Overload Request Form" is
available from the graduate program director.
Academic records are
confidential between the student and the university. Students may
request transcripts of their permanent academic records at any time,
provided they are not financially encumbered to the university.
Official transcripts cost $4 per set. Transcripts may be requested in
person or by writing to the Records and Registration Office.
Transcripts will not be released without the student's authorizing
signature. Under no circumstances will partial transcripts be
Notice of rights of access to student
records and directory information definition under the U.S. Family
Educational Rights and Privacy Act of 1974, (FERPA
The University of Wisconsin-La
Crosse informs students of the Family Educational Rights and Privacy
Act of 1974, as amended, in all catalogs and schedules published each
year. This Act, with which the university intends to comply fully,
was designed to protect the privacy of education records, to
establish the right of students to inspect and review their education
records, and to provide guidelines for the correction of inaccurate
or misleading data through informal and formal hearings. Students
have the right to file complaints with the FERPA Office concerning
alleged failures by the university to comply with the Act.
The university follows the
national guidelines for compliance with the provisions of the Act. A
copy of the written procedures may be found in the Records and
Registration Office. This office also maintains a Directory of
Records which lists all education records maintained on students by
UW-L designates the following
categories of student information as public or Directory Information.
Such information may be disclosed by the institution for any purpose,
at its discretion.
Names, addresses, email
addresses, telephone numbers, attendance and school and/or college
attended, past and present participation in officially recognized
sports and activities, physical factors (height, weight, etc. for athletes), date and place of birth.
Major field of study, awards,
honors (includes Dean's
conferred, date(s) awarded.
Currently enrolled students
may withhold disclosure of any category of information under the
Family Educational Rights and Privacy Act of 1974. To withhold
disclosure, written notification must be received in
the Records and Registration Office, 117 Graff Main Hall, prior to
the end of the second week of each semester or the end of the first
week of a summer session. Forms requesting the withholding of
Directory Information are available in the Records and Registration
Office. The university assumes that failure on the part of any
student to make a specific request for the withholding of categories
of Directory Information, within the time period mentioned above,
indicates individual approval for disclosure.
Scholastic standing is
determined by the grade point system. Grade points are used to
determine an official scholastic average for each student. A semester
grade point average is calculated by dividing the grade points earned
by the number of credits attempted that semester. The cumulative
average is the total number of grade points earned divided by the
total number of credits attempted.
To successfully complete a
course at the graduate level, a grade of "C" (or better) or "P" must
be earned. No graduate credit will be applicable to a degree for
courses completed with grades below "C."
Effective beginning the spring
semester, January 1994, the university adopted a seven-step grading
scale with point values assigned as noted to the right.
UW-L grade point averages are
determined only by grades in UW-L courses. Probationary status and
grade point deficiencies of students already matriculated at UW-L may
not be improved by enrolling in courses at other institutions.
A -- 4.00 grade
AB -- 3.50 grade
B -- 3.00 grade
BC -- 2.50 grade points/credit
C -- 2.00 grade
D -- 1.00 grade
F -- 0.00 counted as credits
Additional university grades and grade
points used but not part of the transcript scale adopted in 1994:
I -- incomplete
0 (not counted as credits attempted)
W, WP -- withdraw passing
0 (not counted as credits attempted)
WF -- withdraw failing
0 (counted as credits attempted; averaged
EP -- emergency
0 (not counted as credits attempted)
EF -- emergency
0 (not counted as credits attempted)
AS -- audit satisfactory
0 (not counted as credits attempted)
AU -- audit unsatisfactory
0 (not counted as credits attempted)
S -- satisfactory
0 (counted as credits earned)
U -- unsatisfactory
0 (not counted as credits attempted)
P -- pass
0 (counted as credits earned)
F -- fail
0 (counted as credits attempted; averaged
NA -- non-attendance
0 (averaged into GPA; if an instructor utilizes the "NA"
grade to indicate "nonattendance," the "NA" will be automatically
converted to an "F" and will be counted as credits
NR -- no report
0 (not averaged into GPA; the "NR" grade is posted for all
missing grades. Revised grade reports may not be available to
students for an additional 30 days after the initial grade reporting
time. Record maintenance demands -- i.e., recording missing grades,
grade corrections and/or grade changes, make-up of incompletes, etc.
-- determine the release date for the second or revised grade
* NOTE: The faculty
Committee on Academic Policies and Standards has established EP and
EF as grades that are to be utilized only for the
emergency medical withdrawal of students and military call-ups. These
grades will be recorded on the permanent academic record to indicate
level of performance at the time of withdrawal; however, such grades
will not be averaged into the student's grade point average.
Change of Grade --
An instructor may request to
change a final grade three semesters immediately following the close
of the semester in which the grade is first recorded, excluding
summer. The instructor and department chair authorize the change by
signing a "Change of Grade" form and forwarding it to the appropriate
dean for signature. The dean will then file it with the Records and
Appeal of Final Grade --
All departments must have
established policies and procedures which enable students to appeal
final grades. These policies and procedures outline the progression
of a formal appeal and specify who, if anyone, is empowered to change
a final grade. All appeals for a final grade change must be initiated
in writing through the department in question during the semester
immediately following the semester in which the grade was earned. A
copy of each department's policies and procedures is on file in the
office of the appropriate dean.
Repetition of courses --
Repeating graduate courses is not allowed, even when the recorded grade is lower
Reports on Grades and Credits --
Grades are available on the
touch-tone registration system, (608)785-8400, or the Web at http://www.uwlax.edu/stuinfo.html
Access requires the student's
ID and PIN numbers. Grades are reported at the end of the term only,
even if a particular course ends earlier.
Pass/Fail Grading Policies --
Credits taken on a P/F basis will not be averaged into a grade point average if "P" is
filed by the instructor. The credits will count as credits earned. An
"F" will be averaged in and will be counted
as credits attempted. Specific courses are approved for pass/fail
grading. Students do not have the option to request a graded course
be taken as P/F.
Students should realize that
P/F graded courses might not be accepted in transfer to other
institutions of higher learning. Professional schools are especially
reluctant to accept P/F graded course work. Some employers,
principals, and/or superintendents may be unable to acknowledge
credits or reward employees, especially graduate students working on
advanced degrees, when course work has been taken under the P/F
UW-L does not accept graduate
transfer credit from other institutions in which a grade of "pass"
Incomplete Grades --
An incomplete grade ("I") is a
temporary grading symbol (not a final course grade) which may be
reported for a student who has carried a subject through the last
date that one may withdraw from a course and then, because of illness
or other unusual and substantiated cause beyond the student's
control, has been unable to take or complete the final examination,
or complete some limited amount of work.
When an incomplete grade is
requested, the student must file an Incomplete Grade Request with the instructor. The instructor will prepare and present
to the student a written statement that describes the work that must
be completed to remove the incomplete. Removal of an incomplete
requires that the student satisfy the conditions set forth in the
A failing grade ("F") will be
recorded for incomplete grades that are not removed within one year
of the date recorded, whether or not a student is enrolled. Seminar
papers, thesis, and terminal or culminating projects are exempted
from the above rule and are subject only to the seven-year period for
Graduate students may audit
courses under the following arrangements:
1. Students must receive
consent of the department chair and the instructor offering the
2. No change from audit
to credit will be permitted after the first week of classes. No
change from credit to audit will be permitted after the first half of
a semester or summer session.
3. No credit will be
granted for any course that is audited. "Aud" will appear on the
student's permanent academic record. The "AS"-"AU" grading system is
used for auditors. (The grade will not affect your GPA.)
4. An audited course may
be repeated for credit in another semester or term.
5. Appropriate fees are
to be paid for the course.
Courses being audited may not
be taken in excess of student load limits for credit generating
courses without special "overload" permission from the academic
dean. Courses being audited are not usable to establish full-time or
part-time status for any type of eligibility -- such as for athletic
participation, student grants/loans, or loan deferment.
Graduate Studies at UW-L
subscribes to the statement by the Council of Graduate Schools that
describes the master's program as "a coherent sequence of lectures,
seminars, discussions and independent studies or investigations
designed to help the student acquire an introduction to the mastery
of knowledge, creative scholarship, and research in [the student's]
field. The college or university that offers the master's degree
undertakes a responsibility in the public interest to establish and
maintain high quality in the experience given to its students."
Thus, a graduate program of
study is not merely a collection of courses taken in satisfaction of
a set of degree requirements. A high quality graduate experience is
characterized by graduate students, advised and taught by faculty
scholars, coming together in an environment of intellectual and
creative pursuit and interchange with other students and faculty in
the discipline. The following transfer policy has been established in
keeping with a commitment to highest quality and integrity.
Graduate Level Credit Transfer Policy --
In order to be considered for
graduate transfer credit at UW-L, these requirements must be
1. Transfer credits will
not be accepted with grades lower than "B" (not "BC" or "B-") or
equivalent nor with grades of "pass." Staff from the Office of
International Education may assist in evaluation of courses from
2. The institution
offering the course must be regionally accredited at the graduate
level if it is a domestic institution, or internationally recognized
if it is an international institution.
3. The course must be
acceptable for graduate credit toward a graduate degree at the
offering institution, and must be appropriate to a degree at
4. It must appear as a
graduate course on the student's graduate transcript from the
5. Students may be
granted permission to transfer a maximum of nine semester credits.
This maximum may vary in the case of special consortial or joint
degree programs recognized by the Graduate Council. Students pursuing
a master's degree may transfer no more than nine credits from a
previous master's degree or other recognized post-baccalaureate
degree program, regardless of whether the graduate degree was awarded
by UW-L or another institution.
6. All credits must have
been earned during the seven-year period prior to the proposed date
of the completion of all required graduate work.
7. Students must submit a
formal request for approval of transfer credits. Students currently
enrolled at UW-L must secure approval from their graduate program
director and college dean in advance of enrollment at another
institution for such course work to transfer back to UW-L.
8. Officials at UW-L will
not accept transcripts from other institutions that are marked
"Issued to Student" for evaluation and/or the awarding of credit.
Transcripts must be mailed directly from the issuing institution(s)
to the UW-L Admissions Office.
Graduate program directors
have discretion in evaluating transfer credits and determining if
graduate courses taken at other institutions may apply to a student's
program of study at UW-L. In addition to reviewing an official
graduate transcript, graduate program directors may request to review
a course syllabus, written assignments, and examinations in order to
assist them in their evaluations. Other factors that may be
considered include the method of course delivery and course format.
Individual program directors may have program-specific information on
credit transfer policies and procedures.
UW-La Crosse grade point
averages are determined only by grades in UW-L courses. Probationary
status and grade point deficiencies of students already matriculated
at UW-L may not be improved by enrolling in courses at other
Advising is a critical part of
education. It is important for
each student to meet with their program director early in your
studies to chart a plan of study. Program directors serve as the
advisers in some programs; in other programs, advisers are assigned.
Consulting with your adviser prior to each registration will reduce
the possibility of enrolling in courses which do not meet your goal.
In some programs, registration is actually completed through the
Touch-tone registration is
available by calling (608)785-8400. Instructions on using the system
are included in the semester timetable book. Some graduate programs
require that students register through their advisers instead of
using the touch-tone system. A $100 non-refundable deposit is
required prior to registering for the fall and spring semesters. If
the enrollment management plan will permit registering additional
students, late registrants will be accepted and enrolled under normal
procedures. Registration is closed at the end of the second week of
classes in a semester and after one week in the summer session. This
deadline varies for courses that do not last an entire
The period of time between a
student's initial registration for any term through the first five
days of instruction in any semester (three days during summer
session) are considered to be the "drop/add--change-of-schedule"
period. During this time, a student may drop classes without
affecting his/her permanent academic record; he/she may also add
classes or change sections, if the desired section is not closed.
Neither the adviser's signature nor the instructor's signature is
required for schedule changes during this period. The signatures of
the department chair and the instructor will be required only if a
student seeks to enter a class that is closed. Between the fifth and
tenth days of instruction, to add a course, the student must obtain
the instructor's signature. After the tenth day of instruction,
classes cannot be added except in unusual cases and then only with
the consent of the instructor, department chair and dean.
A student enrolled in any
course is expected to be in attendance from the first day or to have
notified the instructor or the Office of Student Life that attendance
is not possible. A student registered in a section who fails to
attend the first two class sessions or provide proper notification
may be dropped from the course at the discretion of the
An instructor who wishes to
student from a course should
complete a drop/add form and submit it to the Records and
Registration Office during the drop/add -- change-of-schedule period.
A decision by an instructor to drop a student from a class may not be
appealed to any other individual or body in the university. A student
should not assume that an instructor will use the discretionary drop
if he/she does not attend class. It is a student's responsibility to
withdraw from a class.
Any student may withdraw from
a class until one week beyond midterm of a semester or summer
session. All withdrawals from classes after the "drop/add --
change-of-schedule" period will be recorded with a "W" on the
student's permanent academic record along with the official date of
withdrawal. Half-term courses (either semester or summer session) or
short-term courses will have withdrawal time limits established on a
basis prorated to withdrawal dates for full-term courses. The student must obtain either his/her adviser's or the instructor's
signature during this time period. No student is permitted to
withdraw from a class later than one week beyond the midterm of a
semester or summer session. Only a grade of "F" or "I" may be
recorded for any student who enters this time period and fails to
complete a course. These deadlines vary for courses that do not last
the entire semester.
Withdrawal from the university
is a matter of major importance. Students considering withdrawal from
school should discuss the matter with his/her academic adviser, dean,
and counselor prior to initiating action. The official date of
withdrawal from all classes will be recorded on the permanent
academic record if the student withdraws after classes begin. Forms
for withdrawing from the university may be obtained from the Office
of Student Life. The forms provide a checklist which withdrawing
students are expected to follow carefully. Withdrawal procedures must
be fully completed before a withdrawal becomes official.
An official withdrawal entitles a
student to a refund of fees
when the withdrawal date falls within a refund period. The official
date of withdrawal is the date the withdrawal form is received in the
Records and Registration Office. A "W" (Withdrawal) will appear on
the student's academic transcript if the withdrawal date is prior to
one week after midterm of a given semester. A grade of "WP" or "WF"
will appear if the withdrawal falls after the mid-term point.
Withdrawal from the university is not allowed after the three-quarter
point of the semester or summer term.
An unofficial withdrawal will result in the recording of failing grades in
discontinued courses and in encumbering of student records if the
following obligations to the university have not been met: release
from graduate assistantship obligations, if appropriate; returning
books to textbook service and Murphy library; returning other
university supplies and/or equipment issued during preceding periods
of regular enrollment; clearing a record through an exit interview in
the Financial Aid Office, if necessary; and securing a final
clearance in the Cashiers Office with respect to any refund(s) which
may be due or obligations unfulfilled regarding university fees,
housing or food service arrangements or accounts, and relinquishing
the student identification card.
Emergency medical withdrawal
from the university may be
initiated by the student or an authorized agent at any time. It must
be supported by a letter from a physician which is first processed by
the Student Health Center to verify its authenticity. After such
verification, the Student Health Center will immediately notify the
Office of Student Life, which will notify the Records and
Registration Office, the Business Office, the appropriate academic
dean, the Director of Graduate Studies, the appropriate graduate
program director, and all of the student's instructors. When the
withdrawal is completed, the Records and Registration Office will
send instructors a computer-generated drop slip indicating whether a
grade is required. Use of the emergency medical withdrawal is
intended for use only when totally withdrawing from the university.
The permanent academic record may show that no credits were earned,
but the status of the student's grades at the time of the withdrawal
will be posted. The record will show one of the following grades
submitted by the instructor: "EP" (Emergency Withdrawal Passing), or "EF" (Emergency Withdrawal Failing.) Such grades will not be included
in the computation of the term or cumulative grade point average. Any
exceptions to the policies of the Emergency Medical Withdrawal must
be appealed to the university's Graduate Council.
The following academic
standards will be applied once a student has completed at least nine
Good Standing --
1. Students who maintain
at least a 3.00 cumulative GPA will be in good standing.
1. Students admitted
unconditionally who have a cumulative GPA less than 3.00 upon
completion of nine graduate credits, or any time thereafter, will be
placed on probation. Such students must raise their cumulative GPA to
at least 3.00 within the next nine credits in order to continue in
2. Students admitted on
probation must have at least a 3.00 cumulative GPA after completing
nine graduate credits in order to continue in graduate study.
3. Students who have been
on probation and subsequently removed from probation will be returned
to a probationary status if their cumulative GPA falls below
1. Students admitted
unconditionally, who subsequently were placed on
probation, will be
dismissed from graduate study if their cumulative GPA is below 3.00
after completing nine graduate credits while on probation.
2. Students admitted on
probation will be dismissed from graduate study if their cumulative
GPA is below 3.00 after completing nine graduate credits.
3. Students will be
dismissed from graduate study if their semester GPA is less than 3.00
at any time while on probation (after completing nine credits.)
4. Students who earn a
"D" or "F" in a graduate course will be dismissed from graduate
Individual programs may have
restrictive policies. Academic
action, e.g. dismissal, may be appealed to the Graduate Council
through the Office of Graduate Studies, if compelling evidence is
presented to warrant exception to the policy. Graduate students in
non-degree study are expected to meet and maintain the same academic
standards as students in degree programs.
Undergraduate students with
senior status (at least 90 credits) who have at least a 3.00
cumulative grade point average, may enroll in a maximum of six
graduate credits. These graduate level credits may not be used to
satisfy requirements for a bachelor's degree. Exceptions to these
requirements must be approved by the Graduate Council. Maximum
student credit load for dual-enrollment (undergraduate/graduate) is
15 credit hours for a semester and eight credit hours for a summer
session (standard university overload approval process applies).
Students must submit written
permission from the course instructor and their adviser along with a
graduate special non-degree application, to the admissions office
prior to registering for a graduate course. The touch-tone
registration system cannot accommodate senior dual-enrollment,
therefore registration for the
graduate course(s) must be done via mail or in person at the Records
and Registration Office. Undergraduate tuition and fees are charged.
Students are expected to purchase texts for graduate courses.
are not allowed to enroll in graduate level MBA courses.
Accommodation of Religious Beliefs
It is the policy of the Board
of Regents that students' sincerely-held religious beliefs shall be
reasonably accommodated with respect to all examinations and other
academic requirements. The University guidelines state that the claim
of a religious conflict should be accepted at face value, and any
student with a conflict between an academic requirement and any
religious observance must be given an alternative means of meeting
the academic requirement. The student must notify the instructor
within the first two weeks of class of the specific days/dates for
which the student will request relief. It is understood that
instructors may set reasonable limits on the total number of days
claimed by any one student. Instructors are not obliged to schedule
make-up exams before the regularly scheduled requirements. Complaints
may be filed with the Office of Affirmative Action and Diversity, 235
Graff Main Hall.
Students are responsible to
their respective instructors for all absences. If a student is absent
an extended period of time (over one week), due to illness, family
emergency, etc., the student must contact the Student Life Office,
149 Graff Main Hall. That office will inform the instructors involved
of the absence. This serves as notification only, not necessarily a
formal excuse. It is the student's responsibility to contact each
instructor for make-up work, etc. There is no "cut" system.
University regulations prohibit excusing
students and the
dismissal of classes
immediately preceding or immediately following scheduled vacation or
recess periods except in cases of commonly recognized and extreme
A course offered by more than
one department that has the same course description, credits and
title but different prefixes (e.g., ENG 310/EDM 310; MTH 461/PHY 461)
is a cross-listed course.. Students may only earn credit once for
taking a cross-listed course.
Faculty Enrollment in Graduate Degree Programs
Members of the faculty of the
university may not be admitted to any graduate degree program offered
by the University of Wisconsin-La Crosse.
A final examination will be
given in each course within a special examination period except for
one-credit courses which will have exams scheduled at the last
regular meeting of the class. The examination periods, dates, and
times are included in each semester's Timetable. The relative
importance assigned to the final examination is determined by the
instructor in charge of each course.
No final examination shall be
given to any student on Study Day. Study Day is a day to prepare for
the final examination period. No faculty or student activities of any
sort shall be scheduled on Study Day. This includes make-up classes
or tests, faculty or student committee meetings and athletic
practices or events.
Name and Address Changes
It is the student's
responsibility to keep appropriate offices advised of changes.
Campus (local) or permanent (legal) home addresses may be changed on
the web (www.uwlax.edu/stuinfo.html).
Official name changes may be done in the Records
and Registration Office, 117 Graff Main Hall.
Requests for transcripts must
be submitted in writing. Send request to Records and Registration
Office, 117 Graff Main Hall, UW-La Crosse, La Crosse, WI 54601. There
is a charge of $4 per set (payable to UW-La Crosse), which must accompany the
request. Any expenses incurred as a result of special handling (i.e.,
FAX) will be assessed in addition to the fee stated. UW-L processes
most requests within 24 hours of receipt. Currently enrolled students
may obtain one unofficial transcript free per semester. Online form
available at www.uwlax.edu/Records/howtran.html
*This deadline assumes
a program begins in fall semester. Programs beginning earlier may
have an earlier acceptance date.