|Scholarships, Awards & Short Term Loans|
|Requirements for a Masters Degree|
|Time Limits for Program/Degree Completion|
|Second Masters Degree|
|Tuition and Fees||Degree Capstone Options (Thesis, etc.)|
|Continuous Registration Policy|
|Segregated Fees||Research Involving Human Subjects|
|Financial Aid||Graduate Student Awards|
|More Information and Questions||Conferring of Degree|
seeking admission to graduate study must file an application with the university
admissions office. Graduate applications may be submitted electronically at: www.apply.wisconsin.edu
. In accordance with the University of Wisconsin
System policies, graduate students applying to a graduate degree program must
submit a $45 application fee. The application fee is non-refundable, does not
apply to graduate tuition, and cannot be waived. If your enrollment is delayed,
the application fee will apply to the next two consecutive terms including
summer session. It is the student’s responsibility to make arrangements for
transcripts of previously established academic records, bearing the official
seal of the institution(s) where course work was taken, to be sent directly from
the registrar of each institution to the UW-La Crosse Admissions Office.
Unconditional admission to graduate study may be granted to students who
meet the following requirements:
1. A baccalaureate degree from
an accredited institution.
2. (a) An overall
undergraduate grade point average of at least 2.85 on a 4.00 scale, or (b) an
average of at least 3.00 in the last half of all undergraduate work, or (c) an
average of at least 3.00 for no fewer than 12 semester credits of graduate study
at another accredited graduate institution. Some programs have higher GPA
admission requirements. Item (c) is not applicable to the MBA program.
3. Departmental or
school/college approval to enter the graduate program chosen.
4. Satisfactory scores on all
tests required by program, department or college policy.
on probation may be
granted to students with undergraduate grade point averages below 2.85, who are
otherwise qualified, if there is evidence of a student’s ability to do
satisfactory graduate work. Students admitted on probation may be required by
their graduate program director, to complete specified course work with a grade
of “B” or better. These credits may or may not apply to the graduate degree,
at the discretion of the program director.
Retention Standards, p. 22.)
All graduate level work, including courses taken at other accredited institutions, will be included in the computation of the grade point average for admission determination.
procedures have been designed to assist international students who wish to earn
graduate degrees at UW-L. An international admissions specialist in the Office
of International Education coordinates the admission process of any applicant
who is not a citizen or permanent resident of the United States. Interested
students should request an application packet from:
Office of International Education
116 Graff Main Hall
1725 State Street
La Crosse, WI 54601 USA
addition to meeting the academic admission requirements, international students
must also submit the following items to the Office of International Education:
International Student Application form and required fees.
academic records for post-secondary education with English translations.
score of 550 (213 computer-based.) This is not required for native speakers of
English or for applicants currently enrolled in an undergraduate degree program
in the United States.
of Financial Resources.
result for applicants to the MBA program.
result if required.
granted admission to their degree program will be required to submit a
non-refundable tuition deposit. Students will receive additional information
regarding assistantship applications, on-campus housing, health examination
requirements, and orientation.
students voluntarily interrupt university enrollment for one semester or longer
(excluding summer) while in good academic standing, re-entry status may be
granted by applying to the graduate program director, through the Office of
Records and Registration. Applications should be made as early as possible but
not later than one month prior to the beginning of the planned term of
re-enrollment. Applications will be accepted until the enrollment limits have
with a bachelor’s degree seeking to enroll in particular courses for which
they are qualified but not wishing to pursue a graduate degree program, may be
admitted with special non-degree student status. Special non-degree students
either may receive academic credit for courses successfully completed or may
choose to audit. Auditors usually are not responsible for attendance or exams
and therefore do not receive academic credit or grades for completed courses.
If special non-degree students decide to enter a degree program at a
later date, they may be considered for admission provided they have maintained a
“B” average in graduate work and have met all other program requirements.
Not more than 12 credits earned as a special student (non-degree) status may be
applied toward a degree program at the University of Wisconsin-La Crosse.
Further, deans and/or program directors/coordinators may accept or reject credit
taken as a graduate special student.
STUDENTS ADMITTED WITH ACADEMIC DEFICIENCIES
with deficiencies, who have been provisionally admitted to a graduate program,
may be classified with the appropriate special student designation, and, at such
time as the deficiencies are removed, may be admitted to the graduate program
with the appropriate graduate classification. Such students would be exempt from
the “12 credits as a special student” restriction policy statement.
TUITION AND Fees
university establishes a fee schedule for each academic year. Current graduate
tuition and fees are published in the registration class schedule for each
academic term. If you have questions about fees, contact the Cashier’s Office
or the Office of Admissions. A graduation fee of $15 will be assessed when a
degree-seeking student has earned 20 or more degree credits. This is a one-time
fee assessed regardless of whether or not students choose to attend the
commencement ceremony. Additional fees may be required for certain programs.
Information may be obtained from the Admissions Office, or from the program
director in the academic area you wish to pursue. Special non-degree students
pay tuition based on the level of each course being taken - i.e., graduate fees
are assessed for 500, 600, 700, and 800 level course work. Graduate students pay
graduate tuition and fees regardless of the level of the courses being taken.
When acceptance into a graduate program has been granted and full graduate
status is achieved, no student will be allowed to revert to a special non-degree
student status to avoid paying graduate fees. The Board of Regents reserves the
right to change tuition and fees without published notice.
students are required to pay a non-refundable $100 tuition deposit before
registering for spring or fall classes. A deposit is not required for summer
session or J Term.
The balance of semester charges for tuition is due not later than the
posted due date; however, the university also offers an installment credit plan.
Under this plan, students receive a bill for their remaining charges. They may
elect either to pay the bill in full without interest by the billing due date,
or pay one-half of the balance due and be billed one month later for the
remainder plus interest.
Students who wish to use the payment plan must file an “Application for
Installment Credit” form available in the Cashier’s Office, 121 Graff Main
Hall. All students are urged to apply for the credit plan even though they may
not intend to use it when they register for the first time. The agreement will
cover all subsequent semester billings.
Current billing information can be viewed on the TALON System at www.uwlax.edu by clicking Current
Students. A Student ID# and PIN are required to access this electronic bill.
Payment can be made electronically on the TALON System at
www.uwlax.edu by clicking Current
Students (PIN required) or Patents (no PIN required).
INCLUDED IN SEGREGATED FEE
semester bills include a “Tuition and Fees” charge. The tuition charge is
established by the Board of Regents. The fees charge is a segregated fee
determined by the student government with the support of campus administration.
It funds student services including the health center, student centers and the
child care center and activities such as athletics, intramurals and other
for Graduate Students -
students must purchase textbooks for all 700 level courses in which they are
enrolled; however, for 500 or 600 level course enrollment, (slash courses
-graduate/undergraduate) textbooks may be available for rent from the Textbook
Service for approximately $7.25 per credit. The rental fee for graduate students
is collected at the time textbooks are checked out and is not included in the
University of Wisconsin-La Crosse offers a wide array of merit-based, need-based
and non-need based financial assistance for graduate students.
financial aid programs are based on financial need as demonstrated by the
application of a federal need-analysis formula to the student financial
information provided on the Free Application for Federal Student Aid (FAFSA).
Need-based programs include subsidized Federal Stafford Loans, Federal Perkins
Loans, Federal Work-Study, Advanced Opportunity Program, Non-Resident Tuition
Waivers and Native American Indian Grants.
Exceptions to the financial need requirement include unsubsidized Federal
Stafford Loans and alternative private bank loans for higher education.
assistantships are merit-based and do not require the demonstration of financial
need. Graduate scholarships are also merit-based and in most cases do not
require financial need. International student scholarships are merit-based and
subject to a special need analysis administered by the Office of International
Requirements. Admission to the university is a prerequisite to consideration for
financial aid. Special
non-degree students are not eligible for aid unless they are working for a
qualifying, approved license or certificate. Students must demonstrate
satisfactory academic progress in order to receive aid. Full-time status is
required for many programs; less-than-half-time status will disqualify the
student from all programs.
Federal and State Requirements. These include proper citizenship status,
registration with the Selective Service System, and not being in default on any
federal student loan. See p. 21 (withdrawal from university) Awards are subject
to change at any time pursuant to changes in state or federal funding levels or
aid applicants must submit the Free Application for Federal Student Aid (FAFSA)
to the Federal Central Processing System. File the FAFSA by March 15 for
priority consideration. Nevertheless, applications are accepted throughout the
academic year. The FAFSA is available from the UWL Student Financial Aid Office
(SFAO) or on the Internet at www.fafsa.ed.gov.
Students also are required to submit their federal income tax return and
the UW-L Financial Aid Information Form (FAIF) to the UW-L Student Financial Aid
Office. The FAIF is available from the SFAO or on the Internet at www.uwlax.edu/finaid
who complete their application by March 15 priority date can expect to receive a
financial aid offer between April 15 and June 15. Students who complete this
application after March 15 will receive a financial aid offer as soon as
possible after June 30. Applications received after June 1 may not be processed
in time for students to receive their aid by the start of the fall semester.
These students should be prepared to pay their initial expenses from their own
need-based grants are available to residents of states other than Wisconsin and
Minnesota. Minnesota residents are eligible for tuition reciprocity. Some
graduate assistantships also carry full or half non-resident tuition waivers.
grants are available to qualified, statutorily defined ethnic minority graduate
students (Blacks, Hispanics, Native Americans and Southeast Asian Refugees).
American Indian Grants
American students should file an application with their tribe.
partial non-resident fee waivers are available to qualified international
students. International students should file an application with the Office of
UW-L Foundation awards numerous scholarships each year to graduate students. For
more information or an application, contact the UW-L Foundation at
may want to search for private scholarships on the Internet at www.fastweb.com
This private non-profit resource maintains the largest database of private
scholarships and does not charge for information.
Stafford Loan - Subsidized
need-based loan is available to students who demonstrate financial need.
Students borrow interest-free from a private bank, credit union or
savings and loan association, but the federal government pays the interest while
the student is in school and until six months thereafter. Interest is at a
variable rate but capped at 8.25%. Repayment begins six months after the student
ceases to be at least a half-time student.
Stafford Loan - Unsubsidized
loan is available to students who do not demonstrate financial need as a result
of filing the FAFSA. The terms are the same as the Federal Stafford Loan -
Subsidized except that the student is responsible for all interest charges from
the date of the loan forward.
need-based loan is available to qualified students who demonstrate exceptional
financial need. The loan is interest-free as long as the student is at least a
half-time student. Repayment begins six months after the student ceases
half-time enrollment. Very limited funding.
banks offer private, non-governmental, non-need-based loans for higher
education. To apply, obtain an application from the lender, complete it and
submit it to the Student Financial Aid Office.
Short Term Loan
loans are for emergency purposes only. The applicant must have completed at
least one semester at UW-L, be in good academic standing and be a full-time
student. Apply at the Student Financial Aid Office.
University of Wisconsin-La Crosse offers a variety of graduate assistantships.
To apply, the graduate student communicates directly with the department of
intended degree work. The Financial Aid Office does not administer the graduate
assistantship program. Assistantships are available to resident and nonresident
students. Awards may be made for assistantships which require 14 to 20 hours
weekly of responsibilities during each semester of the academic year. Assistants
are expected to carry no fewer than nine graduate credits each semester. Those
with 14-hour assignments may carry up to 14 hours of graduate credit and those
with 20-hour assignments should not exceed 12 graduate credits each semester.
All graduate students in the MS-Biology program who hold fellowships,
assistantships, or traineeships will be required to take a minimum of nine
credit hours during each of their first two semesters of residence at UW-L.
Information on assistantships is available from the Director of Graduate Studies
and/or graduate program directors.
Summer assistantships may be available. During a regular eight-week
summer session, eight credits are considered a maximum class load. Any deviation
from these credit loads or work assignments must be approved by the appropriate
department chair and/or program director and the Director of Graduate Studies.
Graduate assistantships are limited in number and are awarded to specifically
qualified applicants on the recommendation of the department chair or program
director and with the approval of the respective dean.
Assistantships are not awarded to students admitted on probation.
Graduate assistants fees are not waived for graduate assistants although the
out-of-state portion of tuition may be waived in some cases. Further information
and application forms may be obtained from department chairpersons and/or
UW-L complies with the Council of Graduate Schools Resolution regarding
Graduate Scholars, Fellows, Trainees, and Assistants which follows:
“Acceptance of an offer of financial support (such as graduate scholarship,
fellowship, traineeship, or assistantship) for the next academic year by a
prospective or enrolled graduate student completes an agreement that both
student and graduate school expect to honor in that context. The conditions
affecting such offers and their acceptance must be defined carefully and
understood by all parties.
Students are under no obligation to respond to offers of financial
support prior to April 15; earlier deadlines for acceptance of such offers
violate the intent of this Resolution. (UW-L notation: this deadline assumes a
program begins in fall semester. Programs beginning earlier may have an earlier
acceptance date.) In those instances in which a student accepts an offer before
April 15, and subsequently desires to withdraw that acceptance, the student may
submit in writing a resignation of the appointment at any time through April 15.
However, an acceptance given or left in force after April 15 commits the student
not to accept another offer without first obtaining a written release from the
institution to which a commitment has been made. Similarly, an offer by an
institution after April 15 is conditional on presentation by the student of the
written release from any previously accepted offer. It is further agreed by the
institutions and organization subscribing to the above Resolution that a copy of
this Resolution should accompany every scholarship, fellowship, traineeship, and
need-based program provides on-campus employment to qualified students. Students
who do not qualify for Federal Work-Study can work on campus on the regular
student help payroll; students should apply at academic departments and
Students can also search for off-campus jobs in the private sector at the
Financial Aid Office Web site at www.uwlax.edu/finaid
ACADEMIC PROGRESS STANDARD
Law mandates the post-secondary institutions participating in Federal Title IV
Student Financial Aid Programs, including student loans, have in place and
monitor an academic progress policy. There are two components of the UW-L
Graduate Satisfactory Academic Progress Standard for Financial Aid: grade point
average (GPA), and academic progress (credits attempted/credits earned).
point average is monitored by the academic deans. Requirements follow the
university probation and retention policies listed in this catalog. Failure to
meet these conditions will result in the student being academically suspended
from UW-L. The student will also lose eligibility for student financial aid,
including student loans. Notification of non-compliance with the GPA component
and the appeal procedure for reinstatement will be made by the academic deans.
If an appeal is granted, eligibility for financial aid will be determined by the
Financial Aid Office.
Progress: all full-time and part-time graduate students must complete and pass
70 percent of all credits attempted at UW-La Crosse. This will be monitored on a
yearly basis, September through August. Failure to comply with this component
will result in the student’s financial aid eligibility, including student
loans, being suspended.
successful completion of a credit attempted is credit for which a grade of A,
AB, B, BC, C, S, or P is received.
Any withdrawal after the start of a grading period will count as credit
attempted and credit not earned.
Any credit drop after the start of a grading period, without an equal number of
credits being added, will count as credit attempted and credit not earned.
An incomplete grade will count as credit attempted and credit not earned until
the UW-L Records and Registration Office has recorded a passing grade. It will
be the responsibility of the student to notify the Financial Aid Office of any
change in grade using an Appeal for Financial Aid Reinstatement and attaching a
copy of the student’s most recent UW-L transcript showing the grade change.
A student not meeting the annual progress component of the Satisfactory Academic
Progress Standard for Financial Aid will be notified by the Financial Aid Office
that the student’s eligibility for financial aid, including educational loans,
has been suspended. The student can make an appointment in the Financial Aid
Office, Room 215 Graff Main Hall, to discuss the situation.
A student on financial aid suspension can regain financial aid eligibility by
submitting an appeal for Financial Aid Reinstatement outlining the conditions
that prevented the student from passing a minimum of 70% of the credits
attempted, and how the conditions have changed. A copy of the student’s
current UW-L transcript must accompany the Appeal form. Third party
documentation may be necessary to support the appeal or the Financial Aid Office
may request it. If the appeal is approved, the Financial Aid Office will
determine eligibility for financial aid and notify the student. If an appeal is
not approved, the student may have to attend UW-L, pay for it on his or her own,
do well, and again complete the appeal process.
INFORMATION AND QUESTIONS
• For more information regarding student
financial aid programs, visit the Student Financial Aid Office Web site at www.uwlax.edu/finaid
• Questions regarding student financial aid
programs should be directed to the Student
Financial Aid Office (215 Graff Main Hall) at (608)785-8604 or
• For more information about graduate
scholarships, visit the UWL Foundation Web site at www.foundation.uwlax.edu
• Questions regarding graduate scholarships
should be directed to the UWL Foundation (Cleary Alumni and Friends Center) at
• For more information about graduate
assistantships, contact the director of graduate studies or the graduate program
AWARDS, AND SHORT TERM LOANS
scholarships and awards have been established by alumni, faculty and staff,
parents, students, businesses, and organizations. Recipients are selected by
scholarship committees on the basis of an application, grade point average and
other materials as deemed appropriate by departmental committees. Scholarships
are presented to students whose qualifications best fit the stipulations of the
donor. Approximately one-half million dollars is awarded each year. Amounts vary
annually based on funding from gifts or investment earnings available from a
Almost all scholarships are contingent upon full-time enrollment both
fall and spring semesters at UW-L. Scholarships and awards are usually paid for
the academic year in two payments, the first half in the fall semester and the
other half in the spring semester.
A scholarship and awards resource book listing all scholarships
administered by the University of Wisconsin-La Crosse Foundation, Inc., is
available in the University Bookstore, Cartwright Center. This information is
also available on the Web at: www.foundation.uwlax.edu/sch.html
A scholarship application is available to currently enrolled students at
the UW-L Foundation Office, Cleary Alumni and Friends Center. This application
covers all scholarships unless otherwise stated. Some require specific
applications. All applications (unless otherwise indicated) must be submitted to
the UW-L Foundation Office. Applications are submitted to various offices that
offer scholarships based on academic majors; please refer to the scholarship
catalog. The deadline for
scholarship applications is March 1 each year, unless otherwise indicated.
Scholarships and awards are announced at the honors reception set for the last
Monday in April. For more information, call the Advancement Office at
The Foundation also administers a number of individual funds, which
provide for interest-free, short-term emergency loans to students in need,
provided they are enrolled for a full credit load of non-repeat courses. The
Financial Aid Office, 215 Graff Main Hall, has more information and application
UNIVERSITY OF WISCONSIN-LA CROSSE FOUNDATION INC.
University of Wisconsin-La Crosse Foundation, Inc., is a non-profit, tax-exempt
Wisconsin corporation, created in 1967 to support the purposes and services of
the University of Wisconsin-La Crosse. Designated by the chancellor as the
charitable arm of the university, the Foundation is responsible for encouraging
and administering gifts from private sources and channeling those funds into
areas where the university’s needs are the greatest.
Web site: www.foundation.uwlax.edu
FOR VETERANS AND VETERANS’ DEPENDENTS
university is fully approved for the education of veterans and veterans’
dependents under both federal and state programs. New students who qualify for
benefits should report to the veterans benefits coordinator in the Records and
Registration Office, 117 Graff Main Hall, before or during registration. After
this initial contact, registered students should keep the coordinator apprised
of their status and needs.
Payment will be awarded according to the schedule below:
Table to determine % of benefits
Graduate Credits Semester
|Enrollment/ Benefits Status|
REQUIREMENTS FOR MASTER’S DEGREE
After being admitted to the program of one’s choice,
candidates for the master’s degree must:
any preliminary course work and
all courses and other program requirements, including residence requirements
prescribed for the degree desired in the respective school or college within a
seven-year period from the date of initial enrollment.
at least one-half of the minimum number of credits required in your program in
graduate-only level courses (non-slash courses.)
a cumulative grade point average of at least 3.00.
thesis, seminar paper, terminal/graduate projects, or comprehensive examination,
where applicable. A thesis or seminar paper approved by the committee and dean
must be submitted to the director of university graduate studies for approval at
least two weeks before commencement. See www.uwlax.edu/graduate
for semester deadlines.
a completed application for graduation with the assistant to the dean of your
college at least eight weeks prior to the end of the semester or summer session
in which you intend to graduate.
the graduation fee and remove all other indebtedness to the university. (Payment
of graduation fees does not imply readiness for graduation and does not take the
place of applying for graduation.)
all requirements within 30 days after the official ending date of a term in
order for a degree to be awarded for that term. (See  for separate deadline
for written capstone experience.)
credits accepted toward a degree, including transfer credit, must have been
earned within a seven-year period prior to the actual date of graduation. No
time extensions beyond the seven years will be granted except for unusual health
conditions, fulfillment of military obligations, or such other extenuating
circumstances as the Graduate Council may recognize. The seven-year period may
include grades earned in no more than seven summer sessions and fourteen
semesters from the date of initial enrollment. If additional time is needed for
the completion of the master’s degree program in which you are currently
enrolled, you must file a request for a time extension with the director of
university graduate studies, 142 Mitchell Hall.
graduate of a UW-L master’s degree program may earn a second UW-L master’s
degree by meeting the following conditions:
a new application for admission with the application fee.
accepted into the degree program by the appropriate college and program.
program requirements. A maximum of nine semester credits of course requirements
of the second UW-L master’s
degree may be fulfilled by course work completed for a previous UW-L master’s
degree. Individual programs may have a more restrictive policy on transferring
credits from a previously earned master’s degree. Program directors and deans
approve credits that apply from program to program.
general requirements for the master’s degree apply to the second master’s
degree. Students must complete the terminal project for the second master’s
degree required by the program. All requirements must be completed within seven
years, including credits accepted from a previous master’s degree.
who received a master’s degree from another institution must meet the above
requirements. The graduate transfer policy will be used to determine credit to
be awarded for previous course work from another institution.
the first semester of graduate study, graduate students should consult resources
for their respective master’s degree program regarding requirements for
thesis, or other culminating graduate projects, including seminar papers and
terminal projects. Students enrolled in the Educational Studies and School
Psychology programs should consult the Guide for Preparation of Terminal Projects for
Master’s Degree. Students in Health Education, Exercise and Sport Science, and Recreation
graduate programs should consult the Guide for the Preparation of
Theses, Seminar Papers, and Other Culminating Graduate Projects.
These publications are available either for purchase from the University
Bookstore, on reserve in Murphy Library, or on program Web sites. Students in
the graduate program in Biology should consult the publication Graduate
Student Guidelines: Department of Biology, Department of Microbiology, available
from the graduate program director. Physical therapy students should use the Graduate
Project and Thesis Guide: Physical Therapy, which is available in the department office.
An oral presentation open to the university community and the public is
required of all students completing theses and other culminating graduate
projects. During the academic year, students must publish a notice of their oral
presentation in the Campus Connection at least one week in advance.
The deadline for the final submission of all college-approved theses and
other culminating graduate projects (including seminar papers and terminal
projects) to the Office of University Graduate Studies is two weeks before the
graduation date of the term. Specific deadline dates are listed in the semester
timetable book, published by the Office of Records and Registration, and on the
university Web site. Graduate students should consult their published college or
departmental guidelines regarding format and style of their final manuscripts
and other college and departmental submission deadlines and requirements.
Information about binding theses, seminar papers, and other culminating graduate
projects is available from the Office of University Graduate Studies, 142
Mitchell Hall. Two hard bound copies of all master’s theses are placed in the
permanent collection of Murphy Library.
Students who have completed all degree requirements in an approved
program of study, except the thesis, seminar paper or other approved capstone
graduate project, must maintain continuous semester-to-semester enrollment in
GRC 799 until the culminating experience is completed and has received final
approval. (See Continuous Registration Policy below.)
All research involving human subjects must be approved by the
Institutional Review Board in compliance with Federal regulations. (See below.)
Some graduate programs require a written comprehensive examination.
Graduate programs offering comprehensive examinations have written guidelines
available to students describing scheduling and evaluation procedures. These
guidelines are available from the respective graduate program director and
department chair office. These written guidelines also specify procedures
students should follow if they fail part or all of their comprehensive
Graduate Council has approved a continuous registration policy for students
completing a thesis, seminar paper, or other culminating graduate projects. The
purpose of this policy is to provide continued access to university faculty
technology, facilities, and the library.
Once having completed all degree requirements in an approved program of
study except the thesis, seminar paper or the other culminating graduate
projects, students must maintain continuous semester-to-semester enrollment
(including summer session) by registering each semester for GRC 799 for zero
credits and paying a special course fee until the thesis, seminar paper,
or culminating project is completed and receives final university approval.
(This policy pertains to students entering the university beginning in the
summer of 1995 and after.)
University of Wisconsin-La Crosse has an Institutional Review Board (IRB) for
the Protection of Human Subjects to comply with federal regulations and to
reflect the university’s commitment to its responsibility to protect the
rights and welfare of human subjects involved in research. All research
conducted at UW-L, or under the direction of faculty, staff, students, or agent
of the university, must follow federal guidelines, whether or not the study is
externally funded. Failure to comply with these regulations can result in the
loss of federal funds for the entire institution, as well as the individual
The IRB must review all research that involves human subjects. The IRB is
a university-wide committee composed of faculty and community representatives.
In order to assist student researchers and the IRB with the review
process, the Office of Grants and Contracts provides staff assistance. All
protocols for review of research involving human subjects are directed to the
IRB from that office. A manual titled, Institutional Review Board for the
Protection of Human Subjects: A Researcher’s Guide for Submission of Protocols
must be used for preparation of all IRB materials. For assistance with IRB
matters or questions about research involving human subjects, contact the Office
of Grants and Contracts (608)785-8488, or visit www.uwlax.edu/provost/grants/gandc_irb.html
. The Office of University Graduate Studies (608)785-8124, also can assist with
IRB and human subjects research questions.
Student Achievement Awards
many as four Graduate Student Achievement Awards (one each for the College of
Liberal Studies, College of Science and Allied Health, College of Education,
Exercise Science, Health, and Recreation, and College of Business
Administration) are awarded annually and presented at the May graduation
ceremony. Criteria for the award include evidence of scholarly accomplishment
beyond the completion of course work for the degree, including:
demonstration of excellence in completing thesis, seminar paper, or other
culminating project, superior performance on comprehensive examinations,
demonstration of excellence in academic or professional internship or practicum,
involvement in research and other scholarly pursuits, and demonstration of
leadership in the graduate program.
Thesis Awards - May be awarded annually and presented at the May graduation ceremony.
One student may be selected from each of the colleges.
Criteria for the award are: originality and importance of the thesis
topic; quality of written expression; quality of research methods, including
analysis of data and interpretation of results; and contribution to the
discipline or professional field. Information on these awards is available at www.uwlax.edu/graduate
- Participation in commencement and hooding exercises signifies that course work
and all other degree requirements have been satisfied. Students who have not
completed all degree requirements, but have a compelling reason to participate
in commencement exercises, may request permission to do so. Permission must be
obtained from their college dean’s office and the director of university
graduate studies at least two weeks prior to commencement. There are two
commencement ceremonies each year in December and May.
- Current graduation fees for graduate students are listed in the semester
timetable book. Students are billed for the graduation fee upon completion of 20
credits toward the master’s degree. This is a one-time fee assessed regardless
of whether or not a student chooses to attend the commencement ceremony. There
is an additional charge for the keepsake cap and gown for those attending the
- Diplomas are mailed approximately six weeks after the ending date of the
semester to the current legal address on the university computer system unless
the Records and Registration Office has been notified differently in writing.
All indebtedness to the university must be cleared before a diploma is released.
the high academic achievement of graduate students and the required 3.00
cumulative grade point average upon graduation, commencement and graduation
honors are not calculated for graduate students. Honor cords are worn only by
undergraduate students at commencement; and honors are not noted on the graduate
permanent record. The semester dean’s list also is calculated for
undergraduate students only.
in the 500 series and some in the 600 series are “slash” courses; they are
graduate courses with a companion number in the 300 or 400 series and are open
to upper division undergraduates who have earned at least 60 credits and
graduate students. All courses with numbers in the 700 and 800 series and some
in the 600 series are for graduate students only. Students in all master’s
degree programs must earn at least one-half of the minimum number of semester
credits required in their program in graduate-only level courses.
recommended full-time load for a graduate student is 12 credits per semester. A
maximum load is 15 credits per semester and nine credits during a 12-week summer
session, with no more than six credits in a four-week summer session. (This
applies to any combination of courses - all graduate or graduate/undergraduate.)
Students are considered full-time if enrolled for at least nine credits each
semester and five semester credits during the summer term.
A student may earn, as a maximum, the number of credits corresponding to
the number of weeks in any interim session (i.e., a student may earn a maximum
of three (3) credits during J Term).
Any request to carry more than the maximum allowable credits for a
semester, summer, or interim session, must be submitted in writing with
documented “extenuating circumstances,” and must be approved by the
student’s graduate program director prior to enrollment for any of the
previously mentioned sessions. An “Overload Request Form” is available from
the graduate program director.
records are confidential between the student and the university. Students may
request transcripts of their permanent academic records at any time, provided
they are not financially encumbered to the university. Official transcripts cost
$4 per set. Transcripts may be requested in person or by writing to the Records
and Registration Office. Transcripts will not be released without the
student’s authorizing signature. Under no circumstances will partial
transcripts be issued.
of rights of access to student records and directory information definition
under the U.S. Family Educational Rights and Privacy Act of 1974, as amended.
The University of Wisconsin-La Crosse informs students of the Family
Educational Rights and Privacy Act of 1974, as amended, in all catalogs and
schedules published each year. This Act, with which the university intends to
comply fully, was designed to protect the privacy of education records, to
establish the right of students to inspect and review their education records,
and to provide guidelines for the correction of inaccurate or misleading data
through informal and formal hearings. Students have the right to file complaints
with the FERPA Office concerning alleged failures by the university to comply
with the Act.
The university follows the national guidelines for compliance with the
provisions of the Act. A copy of the written procedures may be found in the
Records and Registration Office. This office also maintains a Directory of
Records, which lists all education records maintained on students by this
UW-L designates the following categories of student information as public
or directory information. Such information may be disclosed by the institution
for any purpose, at its discretion.
addresses, e-mail addresses, telephone numbers, attendance and school and/or
institution(s) attended, past and present participation in officially recognized
sports and activities, physical factors (height, weight, etc. for athletes),
date and place of birth.
field of study, awards, honors (includes Dean’s List), degree(s) conferred,
enrolled students may withhold disclosure of any category of information under
the Family Educational Rights and Privacy Act of 1974. To withhold disclosure,
written notification must be received in the Records and Registration Office,
117 Graff Main Hall, prior to the end of the second week of each semester or the
end of the first week of a summer session. Forms requesting the withholding of
directory information are available in the Records and Registration Office. The
university assumes that failure on the part of any student to make a specific
request for the withholding of categories of directory information, within the
time period mentioned above indicates individual approval for disclosure.
standing is determined by the grade point system. Grade points are used to
determine an official scholastic average for each student. A semester grade
point average is calculated by dividing the grade points earned by the number of
credits attempted that semester. The cumulative average is the total number of
grade points earned divided by the total number of credits attempted.
To successfully complete a course at the graduate level, a grade of
“C” (or better) or “P” must be earned. No graduate credit will be
applicable to a degree for courses completed with grades below “C.”
Effective beginning the spring semester, January 1994, the university
adopted a seven-step grading scale with point values assigned as noted to the
UW-L grade point averages are determined only by grades in UW-L courses.
Probationary status and grade point deficiencies of students already
matriculated at UW-L may not be improved by enrolling in courses at other
of Grade -An
instructor may request to change a final grade three semesters immediately
following the close of the semester in which the grade is first recorded,
excluding summer. The instructor and department chair authorize the change by
signing a “Change of Grade” form and forwarding it to the appropriate dean
for signature. The dean will then file it with the Records and Registration
of Final Grade
-All departments must have established policies and procedures, which enable
students to appeal final grades. These policies and procedures outline the
progression of a formal appeal and specify who, if anyone, is empowered to
change a final grade. All appeals for a final grade change must be initiated in
writing through the department in question during the semester immediately
following the semester in which the grade was earned. A copy of each
department’s policies and procedures is on file in the office of the
-Repeating graduate courses is not allowed; even when the recorded grade is
lower than “C.”
on Grades and Credits -Grades are available on the TALON system, on the Web at www.uwlax.edu/current.htm
Access requires the student’s ID and PIN numbers. Grades are reported at the
end of the term only, even if a particular course ends earlier. Grade reports
are not mailed to students.
Grading Policies -Credits taken on a P/F basis will not be averaged into a grade point
average if “P” is filed by the instructor. The credits will count as credits
earned. An “F” will be averaged in and will be counted as credits attempted.
Specific courses are approved for pass/fail grading. Students do not have the
option to request a graded course be taken as P/F.
should realize that P/F graded courses might not be accepted in transfer to
other institutions of higher learning. Professional schools are especially
reluctant to accept P/F graded course work. Some employers, principals, and/or
superintendents may be unable to acknowledge credits or reward employees,
especially graduate students working on advanced degrees, when course work has
been taken under the P/F grading system.
does not accept graduate transfer credit from other institutions in which a
grade of “pass” was earned.
-An incomplete grade (“I”) is a temporary grading symbol (not a final course
grade) which may be reported for a student who has carried a subject through the
last date that one may withdraw from a course and then, because of illness or
other unusual and substantiated cause beyond the student’s control, has been
unable to take or complete the final examination, or complete some limited
amount of work.
When an incomplete grade is requested, the student must file an
Incomplete Grade Request with the instructor. The instructor will prepare and
present to the student a written statement that describes the work that must be
completed to remove the incomplete. Removal of an incomplete requires that the
student satisfy the conditions set forth in the request.
failing grade (“F”) will be recorded for incomplete grades that are not
removed within one year of the date recorded, when a student is enrolled.
Seminar papers, theses, and terminal or culminating projects are exempted from
the above rule and are subject only to the seven-year period for degree
counted as credits
university grades and grade points used but not part of the transcript scale
adopted in 1994:
counted as credits attempted)
WP — withdraw passing
counted as credits attempted)
— withdraw failing
as credits attempted; averaged
— emergency withdrawal/passing*
0 (not counted as credits attempted)
— emergency withdrawal/failing*
counted as credits attempted)
— audit satisfactory
counted as credits attempted)
— audit unsatisfactory
counted as credits attempted)
as credits earned)
counted as credits attempted)
as credits earned)
as credits attempted; averaged
as credits attempted; averaged into GPA) Student did not officially withdraw
from the course, but failed to participate in course activities through the end
of the period. There is sufficient evidence to make a meaningful evaluation of
academic performance possible. The N/A grade will appear as an “F” on the
— no report
averaged into GPA; the “NR” grade is posted for all missing grades.
NOTE: The faculty Committee on Academic Policies and
Standards has established EP and EF as grades that are to be utilized only
the emergency medical withdrawal of students and military call-ups. These grades
will be recorded on the permanent academic record to indicate level of
performance at the time of withdrawal; however, such grades will not be averaged
into the student' s grade point average.
Graduate students may audit courses under the following
must receive consent of the department chair and the instructor offering the
change from audit to credit will be permitted after the first week of classes.
No change from credit to audit will be permitted after the first half of a
semester or summer session.
credit will be granted for any course that is audited. “Aud” will appear on
the student’s permanent academic record. The “AS”- “AU” grading system
is used for auditors. (The grade will not affect your GPA.)
audited course may be repeated for credit in another semester or term.
tuition and fees are to be paid for the course.
Courses being audited may not be taken in excess of student load limits
for credit generating courses without special
“overload” permission from the academic dean. Courses being audited
are not usable to establish full-time or part-time status for any type of
eligibility - such as for athletic participation, student grants/loans, or loan
OF GRADUATE CREDITS
Studies at UW-L subscribes to the statement by the Council of Graduate Schools
that describes the master’s program as “a coherent sequence of lectures,
seminars, discussions and independent studies or investigations designed to help
the student acquire an introduction to the mastery of knowledge, creative
scholarship, and research in [the student’s] field. The college or university
that offers the master’s degree undertakes a responsibility in the public
interest to establish and maintain high quality in the experience given to its
Thus, a graduate program of study is not merely a collection of courses
taken in satisfaction of a set of degree requirements. A high quality graduate
experience is characterized by graduate students, advised and taught by faculty
scholars, coming together in an environment of intellectual and creative pursuit
and interchange with other students and faculty in the discipline.
The following transfer policy has been established in keeping with a
commitment to highest quality and integrity.
order to be considered for graduate transfer credit at UW-L, these requirements
must be met:
credits will not be accepted with grades lower than “B” (not “BC” or
“B-”) or equivalent nor with grades of “pass.” Staff from the Office of
International Education may assist in evaluation of courses from international
institution offering the course must be regionally accredited at the graduate
level if it is a domestic institution, or internationally recognized if it is an
course must be acceptable for graduate credit toward a graduate degree at the
offering institution, and must be appropriate to a degree at UW-L.
must appear as a graduate course on the student’s graduate transcript from the
may be granted permission to transfer a maximum of nine semester credits. This
maximum may vary in the case of special consortial or joint degree programs
recognized by the Graduate Council. Students pursuing a master’s degree may
transfer no more than nine credits from a previous master’s degree or other
recognized post-baccalaureate degree program, regardless of whether the graduate
degree was awarded by UW-L or another institution.
credits must have been earned during the seven-year period prior to the proposed
date of the completion of all required graduate work.
must submit a formal request for approval of transfer credits. Students
currently enrolled at UW-L must secure approval from their graduate program
director and college dean in advance of enrollment at another institution for
such course work to transfer back to UW-L.
at UW-L will not accept transcripts from other institutions that are marked
“Issued to Student” for evaluation and/or the awarding of credit.
Transcripts must be mailed directly from the issuing institution(s) to the UW-L
program directors have discretion in evaluating proposed transfer credits and
determining if graduate courses taken at other institutions may apply to a
student’s program of study at UW-L. In addition to reviewing an official
graduate transcript, graduate program directors may request to review a course
syllabus, written assignments, and examinations in order to assist them in their
evaluations. Other factors that may be considered include the method of course
delivery and course format. Individual program directors may have
program-specific information on credit transfer policies and procedures.
UW-La Crosse grade point averages are determined only by grades in UW-L
courses. Probationary status and grade point deficiencies of students already
matriculated at UW-L may not be improved by enrolling in courses at other
is a critical part of graduate education. It is important for each student to
meet with their program director early in your studies to chart a plan of study.
Program directors serve as the advisers in some programs; in other programs,
advisers are assigned. Consulting with your adviser prior to each registration
will reduce the possibility of enrolling in courses which do not meet your goal.
In some programs, registration is actually completed through the adviser.
is completed online via the TALON system at www.uwlax.edu/current.htm
on using the system are available on the Web and included in the semester
timetable book. Some graduate programs require that students register through
their advisers instead of using the TALON system. A $100 non-refundable deposit
is required prior to registering for the fall and spring semesters. If the
enrollment management plan will permit registering additional students, late
registrants will be accepted and enrolled under normal procedures. Registration
is closed at the end of the second week of classes in a semester and after one
week in the summer session. This deadline varies for courses that do not last an
period of time between a student’s initial registration for any term through
the first five days of instruction in any semester (three days during summer
session) are considered to be the “drop/add-change-of-schedule” period.
During this time, a student may drop classes without affecting his/her permanent
academic record; he/she may also add classes or change sections, if the desired
section is not closed. Neither the adviser’s signature nor the instructor’s
signature is required for schedule changes during this period. The signatures of
the department chair and the instructor will be required only if a student seeks
to enter a class that is closed. Between the fifth and tenth days of
instruction, to add a course, the student must obtain the instructor’s
signature. After the tenth day of instruction, classes cannot be added except in
unusual cases and then only with the consent of the instructor, department chair
CLASS DROPS AT THE DISCRETION OF AN INSTRUCTOR
A student enrolled in any course is expected to be in
attendance from the first day or to have notified the instructor or the Office
of Student Life that attendance is not possible. A student registered in a
section who fails to attend the first two class sessions or provide proper
notification may be dropped from the course at the discretion of the instructor.
An instructor who wishes to drop a student from a course should complete
a drop/add form and submit it to the Records and Registration Office during the
drop/add - change-of-schedule period. A decision by an instructor to drop a
student from a class may not be appealed to any other individual or body in the
university. A student should not assume that an instructor will use the
discretionary drop if he/she does not attend class. It is a student’s
responsibility to withdraw from a class.
student may withdraw from a class until one week beyond midterm of a semester or
summer session. All withdrawals from classes after the “drop/add -
change-of-schedule” period will be recorded with a “W” on the student’s
permanent academic record along with the official date of withdrawal. Half-term
courses (either semester or summer session) or short-term courses will have
withdrawal time limits established on a basis prorated to withdrawal dates for
full-term courses. The student must obtain either his/her adviser’s or the
instructor’s signature during this time period. No student is permitted to
withdraw from a class later than one week beyond the midterm of a semester or
summer session. Only a grade of “F” or “I” may be recorded for any
student who enters this time period and fails to complete a course. These
deadlines vary for courses that do not last the entire semester.
FOR THE UNIVERSITY
from the university is a matter of major importance. Students considering
withdrawal from school should discuss the matter with his/her academic adviser,
dean, and counselor prior to initiating action. The official date of withdrawal
from all classes will be recorded on the permanent academic record if the
student withdraws after classes begin. Forms for withdrawing from the university
may be obtained from the Office of Student Life. The forms provide a checklist
which withdrawing students are expected to follow carefully. Withdrawal
procedures must be fully completed before a withdrawal becomes official.
withdrawal entitles a student to a refund of fees when the withdrawal date falls
within a refund period. The official date of withdrawal is the date the
withdrawal form is received in the Records and Registration Office. A “W”
(Withdrawal) will appear on the student’s academic transcript if the
withdrawal date is prior to one week after midterm of a given semester. A grade
of “WP” or “WF” will appear if the withdrawal falls after the mid-term
point. Withdrawal from the university is not allowed after the three-quarter
point of the semester or summer term.
withdrawal will result in the recording of failing grades in discontinued courses
and in encumbering of student records if the following obligations to the
university have not been met: release from graduate assistantship obligations,
if appropriate; returning books to textbook service and Murphy library;
returning other university supplies and/or equipment issued during preceding
periods of regular enrollment; clearing a record through an exit interview in
the Financial Aid Office, if necessary; and securing a final clearance in the
Cashiers Office with respect to any refund(s) which may be due or obligations
unfulfilled regarding university fees, housing or food service arrangements or
accounts, and relinquishing the student identification card.
In addition, pursuant to federal regulations that apply to Title IV of
the Federal Higher Education Act of 1965 as amended, students who receive
student financial aid and receive all “NA” grades (recorded at F’s) will
be subject to the federal Title IV Return of Funds Policy. These students may be
required to return funds to the student financial programs and may also be
liable for repayments directly to UW-La Crosse.
medical withdrawal from the university may be initiated by the student or an authorized
agent at any time. It must be supported by a letter from a physician, which is
first processed by the Student Health Center to verify its authenticity. After
such verification, the Student Health Center will immediately notify the Office
of Student Life, which will notify the Records and Registration Office, the
Business Office, the appropriate academic dean, the Director of University
Graduate Studies, the appropriate graduate program director, and all of the
student’s instructors. When the withdrawal is completed, the Records and
Registration Office will send instructors a computer-generated drop slip
indicating whether a grade is required. Use of the emergency medical withdrawal
is intended for use only when totally withdrawing from the university. The
permanent academic record may show that no credits were earned, but the status
of the student’s grades at the time of the withdrawal will be posted. The
record will show one of the following grades submitted by the instructor:
“EP” (Emergency Withdrawal Passing), or “EF” (Emergency Withdrawal
Failing.) Such grades will not be included in the computation of the term or
cumulative grade point average. Any exceptions to the policies of the Emergency
Medical Withdrawal must be appealed to the university’s Graduate Council.
AND RETENTION STANDARDS
following academic standards will be applied once a student has completed at
least nine graduate credits:
who maintain at least a 3.00 cumulative GPA will be in good standing.
admitted unconditionally who have a cumulative GPA less than 3.00 upon
completion of nine graduate credits, or any time thereafter, will be placed on
probation. Such students must raise their cumulative GPA to at least 3.00 within
the next nine credits in order to continue in graduate study.
admitted on probation must have at least a 3.00 cumulative GPA after completing
nine graduate credits in order to continue in graduate study.
who have been on probation and subsequently removed from probation will be
returned to a probationary status if their cumulative GPA falls below 3.00.
admitted unconditionally, who subsequently were placed on
probation, will be dismissed from graduate study if their cumulative GPA
is below 3.00 after completing nine graduate credits while on probation.
admitted on probation will be dismissed from graduate study if their cumulative
GPA is below 3.00 after completing nine graduate credits.
will be dismissed from graduate study if their semester GPA is less than 3.00 at
any time while on probation (after completing nine credits.)
who earn a “D” or “F” in a graduate course will be dismissed from
programs may have more restrictive policies. Academic action, e.g. dismissal,
may be appealed to the Graduate Council through the Office of University
Graduate Studies, if compelling evidence is presented to warrant exception to
the policy. Students should consult with their program director and the academic
assistant to the Dean in their college to prepare an appeal. Graduate students
in non-degree study are expected to meet and maintain the same academic
standards as students in degree programs.
ENROLLMENT IN GRADUATE COURSES
students with senior status (at least 90 credits) who have at least a 3.00
cumulative grade point average may enroll in a maximum of six graduate credits.
These graduate level credits may not be used to satisfy requirements for a
bachelor’s degree. Exceptions to these requirements must be approved by the
Graduate Council. Maximum student credit load for dual-enrollment
(undergraduate/graduate) is 15 credit hours for a semester and eight credit
hours for a summer session (standard university overload approval process
Students must submit written permission from the course instructor and
their adviser along with a graduate special non-degree application, to the
admissions office prior to registering for a graduate course. The touch-tone
registration system cannot accommodate senior dual-enrollment, therefore
registration for the graduate course(s) must be done via mail or in person at
the Records and Registration Office. Undergraduate tuition and fees are charged.
Students are expected to purchase texts for graduate courses.
of Religious Beliefs
is the policy of the Board of Regents that students’ sincerely held religious
beliefs shall be reasonably accommodated with respect to all examinations and
other academic requirements. The University guidelines state that the claim of a
religious conflict should be accepted at face value, and any student with a
conflict between an academic requirement and any religious observance must be
given an alternative means of meeting the academic requirement. The student must
notify the instructor within the first two weeks of class of the specific
days/dates for which the student will request relief. It is understood that
instructors may set reasonable limits on the total number of days claimed by any
one student. Instructors are not obliged to schedule make-up exams before the
regularly scheduled requirements. Complaints may be filed with the Office of
Affirmative Action and Diversity, 235 Graff Main Hall.
are responsible to their respective instructors for all absences. If a student
is absent an extended period of time (over one week), due to illness, family
emergency, etc., the student must contact the Student Life Office, 149 Graff
Main Hall. That office will inform the instructors involved of the absence. This
serves as notification only, not necessarily a formal excuse. It is the
student’s responsibility to contact each instructor for make-up work, etc.
There is no “cut” system. University regulations prohibit excusing students
and the dismissal of classes immediately preceding or immediately following
scheduled vacation or recess periods except in cases of commonly recognized and
course offered by more than one department that has the same course description,
credits and title but different prefixes is a cross-listed course. Students may
earn credit only once for taking a cross-listed course.
final examination will be given in each course within a special examination
period except for one-credit courses which will have exams scheduled at the last
regular meeting of the class. The examination periods, dates, and times are
included in each semester’s Timetable. The relative importance assigned to the
final examination is determined by the instructor in charge of each course.
final examination shall be given to any student on Study Day. Study Day is a day
to prepare for the final examination period. No faculty or student activities of
any sort shall be scheduled on Study Day. This includes make-up classes or
tests, faculty or student committee meetings and athletic practices or events.
and Address Changes
is the student’s responsibility to keep appropriate offices advised of
changes. Campus (local) or
permanent (legal) home addresses may be changed on the TALON system
Official name changes may be done in the Records and Registration Office, 117
Graff Main Hall.
for transcripts must be submitted in writing. Send request to Records and
Registration Office, 117 Graff Main Hall, UW-La Crosse, La Crosse, WI 54601.
There is a charge of $5 per set (payable to UW-L), which must accompany the
request. Any expenses incurred as a result of special handling (i.e., FAX) can
be assessed in addition to the fee stated. UW-L processes most requests within
24 hours of receipt. Currently enrolled students may obtain one unofficial
transcript free per semester.
Office of Records and Registration
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