Academic Records

Academic records are confidential between the student and the university. Students may request transcripts of their permanent academic records at any time, provided they are not financially encumbered to the university. Transcripts may be requested in person, online, or by writing to the Records and Registration Office. A transcript request form is available at www.uwlax.edu/records. This is a small fee for official transcripts. Transcripts will not be released without the student's authorizing signature. Under no circumstances will partial transcripts be issued.

Notice of rights of access to student records and directory information definition under the U.S. Family Educational Rights and Privacy Act of 1974, as amended.

UWL informs students of the Family Educational Rights and Privacy Act of 1974 as amended (FERPA), in all catalogs and online semester Timetables. This Act, with which the university intends to comply fully, was designed to protect the privacy of education records, to establish the right of students to inspect and review their education records, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. Students have the right to file complaints with the FERPA Compliance Office concerning alleged failures by the university to comply with the Act.

The university follows the national guidelines for compliance with the provisions of the Act. A copy of the written procedures may be found in the Records and Registration Office. This office also maintains a directory of records, which lists all education records maintained on students by this institution.

The following categories of student information are public or "directory information" Such information may be disclosed by the institution for any purpose at its discretion.

Category I.

Names, addresses, email addresses, telephone numbers, attendance (fulltime/part-time, classification) and school and/or college status.

Category II.

Previous institution(s) attended, past and present participation in officially recognized sports and activities, physical factors (height, weight, etc. for athletes), date and place of birth.

Category III.

Major field of study, awards, honors (includes Dean’s List), degree(s) conferred, date(s) awarded.

Currently enrolled students may withhold disclosure of information under the Family Educational Rights and Privacy Act of 1974. To withhold disclosure, written notification must be received in the Records and Registration Office, 117 Graff Main Hall, prior to the end of the second week of each semester or the end of the first week of a summer session. Forms requesting the withholding of directory information are available in the Records and Registration Office. The university assumes that failure on the part of any student to make a specific request for the withholding of directory information, within the time period mentioned above, indicates individual approval for disclosure. For more information, go to www.uwlax.edu/records.