WITHDRAWAL FROM THE UNIVERSITY
Withdrawal from the university is a matter of major importance. If you are considering withdrawal from school discuss the matter with your faculty adviser, dean, and counselors prior to initiating action. The official date of withdrawal from all classes will be recorded on the permanent academic record if you withdraw after classes begin.
Forms for withdrawing from the university may be obtained from the Office of Student Life. The forms provide a checklist which withdrawing students are expected to follow carefully.
Withdrawal procedures must be fully completed
before a withdrawal becomes official. An official
withdrawal entitles a student to a refund of fees when the
withdrawal date falls within a refund period. The official date
of withdrawal is the date the withdrawal form is received in the
An unofficial withdrawal will result in recording failing grades in discontinued courses and in encumbering of student records if the following obligations to the university have not been met: returning books to textbook service and Murphy Library; returning other university supplies and/or equipment issued during preceding periods of regular enrollment; clearing a record through an exit interview in the Financial Aid Office if applicable, and securing a final clearance in the Cashier’s Office with respect to any refund(s) which may be due or obligations unfulfilled regarding university fees, housing or food service arrangements or accounts.
Emergency medical withdrawal from the
university may be initiated by the student or an authorized
agent at any time. It must be supported by a letter from a
healthcare provider which is first processed by the
The permanent academic record may show that no credits were earned, but the status of the student’s grades at the time of the withdrawal will be posted. The record will show one of the following grades submitted by the instructor: “EP” (emergency withdrawal passing), or “EF” (emergency withdrawal failing). Such grades will not be included in the computation of the term or cumulative grade point average.
Any exceptions to the policies of the emergency medical withdrawal must be appealed to the university’s Committee on Academic Policies and Standards (CAPS).
Military duty withdrawal applies to
those students who are ordered to active duty (i.e., active duty
Reserve, National Guard), not to individuals who voluntarily
enlist. A copy of the orders/activation papers must be submitted
to Student Life Office, 149 Graff Main Hall. The staff in that
office will provide assistance and guidance with the withdrawal
process, which may occur at any time. Depending on when the
withdrawal is effective, options are available for complete or
partial withdrawal with grades of “EP” and “EF”, or for
accepting grades or “Incomplete” grades. Refunds will be
calculated based on dates and options selected.
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