Travel & Supplies Grants for Student Researchers

Due Dates for Applications

  • First Monday in October (fall funding)
  • First Monday in December (spring funding)
  • First Monday in April (summer funding)

Purpose

The CSAH Student Research Travel and Supplies Grants are designed to facilitate the development and initiation of collaborative research projects between Science and Health faculty and their undergraduate students. Projects funded in this program are intended to provide students with "hands-on experience" in the research process. As a condition of funding, all recipients are required to present the results of their work at one of the Annual UW-La Crosse Undergraduate Research Symposia. Students who apply for Supplies funding are encouraged to also present their results at an off campus meeting or symposium (these students may then apply for a Travel Grant - see Part B).

Grant Awards

Individual students, and collaborative teams of students (see Collaborative Projects below) submitting single proposals may apply for no more than $400 Supplies and up to $400 Travel per academic year, plus up to $400 per summer (Supplies or Travel). Requested funds are restricted to project supplies (Type A) or to research-related travel (Type B). Students may apply for both types of grants during a given academic year. CSAH Travel and Supplies grants may be used in combination with other student or faculty research grants. The period of the grant will coincide with the fiscal year (July 1 through June 30), although faculty mentors may negotiate other time limits with the Dean. Total grants sponsored by a faculty mentor are limited to $1200/year for supplies and $1600/year for travel.

Eligibility

To be eligible for a grant award, students must:

  • be an undergraduate currently enrolled at UW-L
  • be majoring in one of the Science and Health disciplines
  • have a cumulative GPA > 2.5
  • be a full-time student during the academic year period from the application date through the semester of the grant award (summer Supplies grant awardees must remain full time students during the subsequent Fall semester).
  • not be performing the research project as an assignment in a formal class

Collaborative Projects

Teams of students working collaboratively on a single project may apply for no more than $400 per project for Supplies and no more than $400 per project for Travel. They must submit a jointly written proposal that includes signatures of all participants. Students working individually on separate, but related aspects of a larger project may each apply for up to $400. These students must each submit a separate, original proposal that clearly defines the student's individual role in the larger project.

Application Information

Grant proposals are accepted anytime, but are reviewed three times per year. Review dates are the first Mondays in October, December and April. Any proposals received after these dates will be held until the following review date. Early submission is recommended. Proposals will be evaluated by a committee of faculty from various Departments within the CSAH, and awards will be announced in a timely manner. Applicants should submit eight copies of the complete proposal to the office of the Dean, College of Science and Health, 105 Graff Main Hall. Information for applicants for Supplies or Travel grant applications, application forms (MS Word format) (cover sheet, supplies budget form, travel budget form, Supplies grant checklist, Travel grant checklist), and examples of successful grant proposals are available on this website.

Examples of successful grant proposals

Proposal Requirements

TYPE A - SUPPLIES

Supplies grants are intended to aid in the purchasing of consumable or capital supplies needed to conduct the specific research proposed by the applying undergraduate student. Funds may not be used for office supplies or copying fees (these should be supplied by the host department).

Students who are awarded a Supplies grant will be required to:

Present the results of their research at the UW-L Undergraduate Research Symposium of the awarding year (Fall and Spring funding) or following year (Summer funding). Graduating seniors unable to return to present their research may arrange for their work to be presented by their faculty mentor, or a student continuing the project. Information on abstract due dates and presentation requirements may be found on the UW-L Undergraduate Research website.

Supplies grant proposals must include the following sections, in the order indicated:

  1. Application cover sheet (MS Word Document)
  2. Abstract (< 300 words)
  3. Narrative (see below)
  4. Itemized budget (see below) not exceeding $400 (allowances will be made for specific pieces of equipment or supplies that just exceed the $400 limit). Relevant catalogs should be reviewed for current costs – do not estimate.
  5. Bibliography
  6. Faculty endorsement (see below).

Instructions for specific sections of the proposal are listed below.

Abstract: (< 300 words) This should describe in layman's terms the significance of the proposed work, the objectives of the specific project, and a brief overview of the methods to be used. Bear in mind that the review committee is made up of members from diverse fields of study. Avoid the use of jargon.

Narrative: (< 3 pages, double-spaced, one inch margins, 12 point type) This should be written to a general science audience, avoid excessive use of jargon, and should include clear and concise statements of the following:

  • the background and significance of the proposed work, including review and citation of pertinent scientific literature;
  • the project objectives;
  • the project methodology;
  • the exact nature, extent, and timescale of student involvement (including the student's current year in school, expected graduation date, and expected duration of involvement in the project);
  • plans for disseminating the results;
  • a list of other resources needed e.g., space, equipment, labor, and/or additional supplies, and
  • a list of past, current, or pending funding [e.g., UW-L, Sigma Xi, etc.], including the amount and the period of funding.

Budget: (use supplies budget form (MS Word format)) The estimated cost of performing the research project should be itemized and be based on current prices from catalogs or phone quotes (indicate the source). Items should be limited to those that directly impact the proposed research project and not include other general supplies that may be needed to run the Advisor's research efforts. Commonly found bulk lab supply requests (e.g. common chemicals, plastic ware, etc.) should be clearly justified by the faculty mentor.

Faculty Endorsement (< 2 pages, single-spaced, one inch margins, 12 point type) Advisors should write a letter to the committee that includes the following information. Failure to address all of the points indicated could result in a reduction in the score of the student's proposal, and possible reduction of funding.

  • a statement of the mentor's willingness to work with the student;
  • a justification of this willingness based on: (a) the student's prior work and abilities, (b) benefits of the research to the student's educational experience, (c) how well the proposed work will contribute to the mentor's on-going research;
  • an explanation of why funds are needed from this source if the faculty member is funded from other sources or a statement of lack of funding from other sources, and
  • a verification of the mentor's willingness to help the student to prepare results for submission of oral presentations, posters, and/or manuscripts.

Examples of letters of support

Supplies Grant Final checklist (MS Word format)

Proposal Requirements

TYPE B - TRAVEL

Student Travel Grants are designed to allow undergraduate student researchers the opportunity to present the results of their work at professional meetings external to the UW-L campus. Awards may be requested for travel, registration, and lodging and may be used in combination with other student or faculty research grants. Grant funds may not be used to pay for food. Proposals must be submitted and approved by the Travel and Supply Grants Committee prior to the date of the professional meeting to be attended.

Students who are awarded a Travel grant will be required to:

Present the results of their research at the UW-L Undergraduate Research Symposium of the awarding year (Fall and Spring funding) or following year (Summer funding). Information on abstract due dates and presentation requirements may be found on the UW-L Undergraduate Research website. Graduating seniors who apply for Summer funding should plan to present their results (complete or incomplete) at the Research Symposium of their senior year.

Travel award grant proposals must include the following sections, in the order indicated:

  1. Application cover sheet (MS Word Document)
  2. Abstract (see below)
  3. A short narrative (see below): < 2 pages, outlining the background, results and discussion, and selected bibliography relevant to this presentation.
  4. A list of other presentations of work from this project (either local or off-campus)
  5. Meeting information (see below)
  6. Detailed budget (see below)
  7. Faculty endorsement (see below)

Abstract: The abstract should be a copy of the official abstract submitted to the conference or symposium. If the abstract has not yet been submitted, a proposed abstract is acceptable.

Narrative: This section should include background, study objectives, results and a discussion of the significance of the work, along with a selected bibliography relevant to this presentation. Committee members represent a variety of different departments in the College, and are unlikely to be familiar with your particular field. While the research in a Travel grant proposal will not be evaluated, your ability to communicate the research will be evaluated. Therefore, the narrative must be written to a general science audience, avoiding excessive use of jargon, and defining terms particular to the field.

Meeting information should include:

  • name of meeting,
  • description of the type of meeting (e.g., state, regional, or national event; undergraduate or professional, etc.),
  • presentation format (poster or oral presentation, for example),
  • location of meeting,
  • dates of meeting,
  • mode of transportation,
  • names of other UW-L faculty and students attending. If others are attending, efforts should be made to reduce the costs of travel by sharing rooms, car rides, etceteras.

Budget (use travel budget form (MS Word format)) The itemized budget should include a detailed list of travel costs (for travel by car, request $0.51/mile, and indicate the number of persons sharing the ride), registration fees, and lodging (indicate the the total cost per night and the number of persons per room). Students are encouraged to share a room to reduce the cost of attendance. If the total meeting costs are greater than $400, applicants should indicate how the balance will be funded.

Faculty Endorsement (< 2 pages, single-spaced, one inch margins, 12 point type) Research mentors should write a letter to the committee that includes the following information. Failure to address all of the points indicated could result in a reduction in the score of the student's proposal, and possible reduction of funding.

  • verify the student's role as author and presenter,
  • justify the travel request based on the quality and readiness for presentation of the research findings,
  • describe the type of meeting and it's value to the student presenter, and
  • indicate whether the faculty advisor will be attending the meeting, and/or if there will be any other faculty attending,
  • indicate any other sources of funding, especially if the cost of the meeting exceeds the $400 award limit.

Examples of letters of support

Travel Grant Final Checklist (MS Word format)