Important Terms/ Vocabulary

  • Budget (Spending) Authority: The budgeted level at which a unit is allowed to spend, regardless of revenue raised.
  • Carry-over: Money left over in accounts after the end of the fiscal year.
  • Capital: Item that has a  long lifetime, that the organization will be able to use for years, and costs more than $5,000.00
  • Class code: Expenses and revenues are required to be recorded using a standard SFS coding defined by UW Accounting Services. Common class codes can be found at Here Excel file . The complete list of codes can be found at here.
  • Encumbrance: Expenses not yet realized pending the rendering of service or the delivery of goods.
  • Fiscal Year (FY): financial year. For UW System and UW-L it represents a year that begins on July 1st and ends on June 30th (of the following calendar year).
  • Fund: A three digit number attributed to a type of resource, i.e., 102, 128, 133, etc. All segregated fees and program revenue flow through fund 128.
  • Per Diem: A daily allowance, usually for living expenses while traveling in connection with one's work or being employed at a distance from one's home: a per diem for lawmakers while the legislature is in session. Dictionary.com (9/19/07)
  • Program Revenue: Money generated from merchandise sales or ticket sales.
  • User Charges: Revenue generated by offering a service to students, i.e., Strength and Fitness Center. These services are paid for by the students who use them.