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Food and Travel Expenses
Friday Afternoon Options
Where are we staying/meeting?
We will be lodging and meeting at:
525 W. Johnson Street
Madison, WI 53703|
Check-in: 3:00 PM
Check-out: 11:00 AM
How do I get there?
Interstate 90E / 94E to Hwy
12/18W (exit 142A). Follow Hwy 12/18W to Park St. exit (exit 261B) (approx.
6 mi.) Follow Park St. North to W Johnson St. (approx. 2.5 mi.) Turn right
on W Johnson St. Hotel located 4 blocks ahead on right side of road.
Interstate 90W to Hwy 12/18W
(exit 142A). Follow Hwy 12/18W to Park St. exit (exit 261B) (approx. 6 mi.)
Follow Park St. North to W Johnson St. (approx. 2.5 mi). Turn right on W
Johnson St. Hotel located 4 blocks ahead on right side of road.
Interstate 94W to Interstate
39S/90E (Exit 4A). Follow I39S/90E to Hwy 12/18W (exit 142A). Follow Hwy
12/18W to Park St. exit (exit 261B) (approx. 6 mi.). Follow Park St. North
to W Johnson St. (approx. 2.5 mi.) Turn right on W Johnson St. Hotel located
4 blocks ahead on right side of road.
151N / 18N to Beltline Hwy
12/14/18/151E. Follow Beltline Hwy to Park St. Exit. Follow Park St. (exit
261B) North to W Johnson St. (approx. 2.5 mi.). Turn right on W Johnson St.
Hotel located 4 blocks ahead on right side of road.
Where do I park?
The DoubleTree’s parking lot accessible
from Marion St. You can park in that lot even if you are not staying at the
hotel. Tokens to exit the lot will be available in the hotel and meeting
rooms. If the parking lot is full you can use the closest parking ramp at
the corner of Johnson and Frances Street. We are able to reimburse you for
the cost of parking in the ramp if you save your receipts.
What should I bring with me?
The NHD book and Wisconsin History
Are there any events planned for Thursday or Friday
Friday evening we will have a fun, optional
get together just to socialize. We’ll meet at the Badger Bar & Grill,
located in the hotel lobby at 7:00 p.m.
Amanda Beld has sent an e-mail to the group
regarding the Badger basketball tournament that will be occurring the
weekend we are there. Beverley Naidoo, author of books about Africa for
children and teens, will be speaking on the UW campus Thursday night. To
see Madison event calendars go to:
Which meals and snacks will be provided at the hotel?
Friday: Breakfast for those that stayed at
the hotel Thursday night
Saturday: Breakfast, Lunch, 2 snack breaks
We will reimburse you for all other meals.
How will my room, mileage, and food expenses be paid?
What are the rules regarding Travel Expense Reports (TER)?
The following are the rules regarding meal
Reimbursement for meals will be allowed
only on the following conditions:
Breakfast – Departure must be before 6:00
Lunch – Departure must be before 10:30
a.m., and return after 2:30 p.m.
Dinner – Must return from travel status
after 7:00 p.m., or depart his/her headquarters for overnight travel before
If you have additional questions regarding
travel you can contact me,
firstname.lastname@example.org, or visit:
Do I need to fill out a TER if I rode with another person?
Yes, this is the only way we can reimburse
you for meals.
How long will it take to get reimbursed?
Currently faculty and staff are being
reimbursed 6-12 weeks after submission. Jodi, Elise, and I know from
personal experience this can be incredibly frustrating. I will be
How accurate is the current agenda?
Jodi will send out a finalized agenda on
the 8th. Please check your e-mail.
Which historical sites will we be visiting on
We will all be visiting the Wisconsin
Historical Society and the Wisconsin Historical Museum. At 2:30 you will
have your choice of these four places:
The grant will be directly billed for
the basic cost of your stay. We can not pay for any additional
expenses: movie rentals, phone calls, non-grantee guests, etc. You will
need your personal credit card for these incidentals.
Mileage will be paid for at the current
state rate of $0.425/mile. Because many of you are carpooling we will
only pay mileage for those that specifically request it.
We will pay a meal allowance for those
meals we are not providing if your travel falls within the allowable
hours for reimbursement (see the next question for specifics). The
current state meal allowance is $8, $9, $17 for breakfast, lunch, and
dinner respectively. You do not need to save the receipts.
Do NOT leave Madison without
signing a Travel Expense Report (TER). Due to the extreme variability
of travel plans, final details can be filled-in at the retreat.
We do not have enough interest to request a
guided tour. However, the museum’s web-site puts a great emphasis on
classroom tools and applications. Additionally, their research center is
open until 3:30 on Fridays.
This will be a natural extension of the
Wisconsin Historical Museum tour.
The Wisconsin Veterans’ Museum
You’ll take a tour, get assistance in
finding primary sources for younger students, and meet the CCBC librarian.
The Cooperative Children’s Book
Carol Larson, Executive Producer of the WPT
history unit, will be there to meet you and give a tour. You’ll also get a
chance to see the radio facilities, and possibly even some live taping of a
The Wisconsin Public
Television/Radio (public broadcasting)