FAQ’s regarding Madison logistics
 
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Hotel/Meeting Space
Directions
Parking
Events
Agenda (this will take you to another page on this website)
Food and Travel Expenses
Friday Afternoon Options
 
 
 
 
Where are we staying/meeting?
We will be lodging and meeting at:
525 W. Johnson Street
Madison, WI 53703
Tel: 1-608-251-5511  
Fax: 1-608-251-4824
Check-in: 3:00 PM
Check-out: 11:00 AM
www.doubletreemadison.com
 
How do I get there?
From Interstate 90E / 94E to Hwy 12/18W (exit 142A). Follow Hwy 12/18W to Park St. exit (exit 261B) (approx. 6 mi.) Follow Park St. North to W Johnson St. (approx. 2.5 mi.) Turn right on W Johnson St. Hotel located 4 blocks ahead on right side of road.
 
From Interstate 90W to Hwy 12/18W (exit 142A). Follow Hwy 12/18W to Park St. exit (exit 261B) (approx. 6 mi.) Follow Park St. North to W Johnson St. (approx. 2.5 mi). Turn right on W Johnson St. Hotel located 4 blocks ahead on right side of road.
 
From Interstate 94W to Interstate 39S/90E (Exit 4A). Follow I39S/90E to Hwy 12/18W (exit 142A). Follow Hwy 12/18W to Park St. exit (exit 261B) (approx. 6 mi.). Follow Park St. North to W Johnson St. (approx. 2.5 mi.) Turn right on W Johnson St. Hotel located 4 blocks ahead on right side of road.
 
From Hwy 151N / 18N to Beltline Hwy 12/14/18/151E. Follow Beltline Hwy to Park St. Exit. Follow Park St. (exit 261B) North to W Johnson St. (approx. 2.5 mi.). Turn right on W Johnson St. Hotel located 4 blocks ahead on right side of road.
 
 
 
Where do I park?
The DoubleTree’s parking lot accessible from Marion St.  You can park in that lot even if you are not staying at the hotel.  Tokens to exit the lot will be available in the hotel and meeting rooms.  If the parking lot is full you can use the closest parking ramp at the corner of Johnson and Frances Street.  We are able to reimburse you for the cost of parking in the ramp if you save your receipts.
 
What should I bring with me?
The NHD book and Wisconsin History Highlights
 
Are there any events planned for Thursday or Friday night?
Friday evening we will have a fun, optional get together just to socialize.  We’ll meet at the Badger Bar & Grill, located in the hotel lobby at 7:00 p.m.
 
Other options:
Amanda Beld has sent an e-mail to the group regarding the Badger basketball tournament that will be occurring the weekend we are there.  Beverley Naidoo, author of books about Africa for children and teens, will be speaking on the UW campus Thursday night.  To see Madison event calendars go to:
www.visitmadison.com
http://calendar.news.wisc.edu/
www.cityofmadison.com
www.madison.com
 
Which meals and snacks will be provided at the hotel?
Friday:  Breakfast for those that stayed at the hotel Thursday night
Saturday: Breakfast, Lunch, 2 snack breaks
We will reimburse you for all other meals.
 
How will my room, mileage, and food expenses be paid?
  • The grant will be directly billed for the basic cost of your stay.  We can not pay for any additional expenses: movie rentals, phone calls, non-grantee guests, etc. You will need your personal credit card for these incidentals.
  • Mileage will be paid for at the current state rate of $0.425/mile.  Because many of you are carpooling we will only pay mileage for those that specifically request it.
  • We will pay a meal allowance for those meals we are not providing if your travel falls within the allowable hours for reimbursement (see the next question for specifics).  The current state meal allowance is $8, $9, $17 for breakfast, lunch, and dinner respectively.  You do not need to save the receipts.
  • Do NOT leave Madison without signing a Travel Expense Report (TER).  Due to the extreme variability of travel plans, final details can be filled-in at the retreat. 
 
What are the rules regarding Travel Expense Reports (TER)?
The following are the rules regarding meal reimbursement:
Reimbursement for meals will be allowed only on the following conditions:
Breakfast – Departure must be before 6:00 a.m.
Lunch – Departure must be before 10:30 a.m., and return after 2:30 p.m.
Dinner – Must return from travel status after 7:00 p.m., or depart his/her headquarters for overnight travel before 6:00 p.m.
 
If you have additional questions regarding travel you can contact me, obrien.syl2@uwlax.edu, or visit: http://www.uwlax.edu/travel/TravelBrochure.doc
 
Do I need to fill out a TER if I rode with another person?
Yes, this is the only way we can reimburse you for meals.
 
How long will it take to get reimbursed?
Currently faculty and staff are being reimbursed 6-12 weeks after submission.  Jodi, Elise, and I know from personal experience this can be incredibly frustrating.  I will be
 
How accurate is the current agenda?
Jodi will send out a finalized agenda on the 8th.  Please check your e-mail. 
 
Which historical sites will we be visiting on Friday?
We will all be visiting the Wisconsin Historical Society and the Wisconsin Historical Museum.  At 2:30 you will have your choice of these four places:
 
  • The Wisconsin Veterans’ Museum
http://museum.dva.state.wi.us/
We do not have enough interest to request a guided tour.  However, the museum’s web-site puts a great emphasis on classroom tools and applications.  Additionally, their research center is open until 3:30 on Fridays.
 
  • The State Capitol
http://www.wisconsin.gov/state/capfacts/tour_select.html
This will be a natural extension of the Wisconsin Historical Museum tour.
 
  • The Cooperative Children’s Book Center
http://www.education.wisc.edu/ccbc/
You’ll take a tour, get assistance in finding primary sources for younger students, and meet the CCBC librarian.
 
  • The Wisconsin Public Television/Radio (public broadcasting)
http://www.vilas.uwex.edu/
Carol Larson, Executive Producer of the WPT history unit, will be there to meet you and give a tour.  You’ll also get a chance to see the radio facilities, and possibly even some live taping of a television program.
 
 

Revised 08/25/2008  

 

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