Catering
Catering Menus
These menus are geared to help you in your planning and are not a contractual agreement. Please call to confirm prices and menu selection.
- Catering Menu
- Picnics
- Pizza & Subs
- Refreshments, Snacks & Desserts
Catering Policies
This Guide has been issued to assist you in planning your catered event at the University of Wisconsin-Lacrosse. The contents of this booklet are a general guide and are in no way to be considered fixed. We will attempt to meet all the unique needs of each individual group. Our aim is to assure a pleasant dining experience for your group. If you have any questions, please do not hesitate to inquire.
- Placing a Catering Order
- Guidelines
- Guarantees and Minimums
- Delivery Fees
- Signed Contract
- Overrun Charges
- Billing Details
- Room Reservation
- Specialty Services
- Small Meetings
- Carryout Policies and Procedures
- Guide to a Successfully Catered Event
- Alcoholic Beverage Service
- Mixed Beverage Service
- Wine, Beer, Soda Service
- Champagne Bar
- Alcoholic Punches
Please follow the guidelines below when placing a catering order. If additional information is needed, please call our catering office at 785-6841. Our staff is pleased to have the opportunity to participate in the coordination and planning of your event.
Please give us the time we need to prepare for your event. While we may be able to accommodate your needs with minimal lead-time, we prefer the opportunity to do our best for you.
Orders for refreshment breaks should be placed with the Catering director five (5) working days prior to the event. Orders for meals and receptions should be placed no fewer than fourteen (14) working days before the event. Your menu must be finalized seven (7) working days prior to the function.
An alcoholic beverage permit application must by completed fifteen (15) working days prior to the function. Décor arrangements will be the responsibility of the party host. Please inform us of your arrangements ahead of time.
You will be billed on the basis of a guaranteed number. A five percent (5%) leeway is allowed. (Example: Food Service will prepare for 105 on a 100 guarantee, but if the number attending is fewer than 95, you will be charged for the 95.) Guarantees for banquets are due five (5) working days prior to the event. Arrangements for banquets must be confirmed, changed, or cancelled three (3) days in advance. No tipping is allowed.
If your guarantee varies significantly from the estimate given, you will be responsible for expenses incurred unless prior arrangements have been made. Due to ordering and delivery schedules, we must order supplies based on estimates.
There is no delivery charge for events delivered to on-campus facilities, outside of Cartwright Center, totaling $50.00 or more. A delivery charge of $10.00 will be applied to orders $25.00 or less. For orders of more than $25.00 but less than $50.00, a ten percent (10%) delivery charge will be applied.
For deliveries off-campus there will be a $25.00 delivery charge applied.
Catering orders must have the proper signatures to be processed. A signed contract and pre-payment or purchase order must be received one week prior to the scheduled function.
One hour of service is normally provided for catered meals. If there is to be a program before or during the meal, please notify the Catering Office when making service arrangements. If service is needed beyond one hour, there will be a service charge.
We will prepare to serve only 5% above the guarantee for buffets and served meals. Prices quoted do not include sales tax. A signed form is required for tax exemption. Pre-payment is required unless you have established a credit history with Chartwells. Cash, checks, or authorized purchase order may be used to pay for your catered event. Events charged through a University Account must have a completed Food Service Approval form completed with a copy to the catering office prior to the event.
Room reservations are made through the University Student Activities & Centers Office at (608) 785-8892. Please have your reservations completed prior to contacting our Catering Office.
Rental equipment is available upon request, subject to equipment availability. Please contact the University Student Activities & Centers Office at (608) 785-8892 for more information.
To save time and expense, consider purchasing a 44 oz. coffee and a six-pack of donuts or cookies from the Galley. Similar arrangements can be made for sandwiches and snacks to grab and go. Just call ahead and order, then pick up you order before noon. Many prepackaged beverages are available as well.
Carryout Policies and Procedures
This section has been developed to give you, the customer, creative low-cost options for your function-whether it be an office party or a business meeting.
- Carryout orders must be made at least two (2) business days in advance. Adjustments on early orders may be made up to 48 hours in advance. Orders for over 50 guests are subject to normal catering deadlines.
- A Food-Service Approval form or cash payment must be received 48 hours before the order is to be picked up.
- If possible all items will be served in disposable ware. If the carryout necessitates use of non-disposable equipment, a deposit of $100.00 or 10% (whichever is less) may be required. In the case of lost or damaged equipment, the customer must pay the cost of replacing the items.
- Carryout will be picked up at the designated time and location according to the catering contract.
- All equipment shall be returned and checked in by the Catering Office within 24 hours of the event. The Catering Office may adjust this time if there is a special problem, i.e.: holiday or the kitchen is closed.
- Carryout will be provided with service for the number of people indicated. The charge will also be for the full number anticipated.
- Those items marked with an asterisk (*) in the regular menu are available for carryout.
- Delivery is not available on carryout.
- Minimums for carryout items are the units as advertised, i.e.: tray for 25, serves 10, 1 gallon, etc.
- Having a small meeting and need lunch? Place a pickup order through the Catering Office for regular entrée items from the Galley or Cellar.
Guide to a Successfully Catered Event
Determine your Needs:
Refreshments?
- Lunch?
- Served meal or buffet?
- Bar or alcohol event?
- Room size?
- Table arrangements?
Reserve your room:
- Call the scheduling Coordinator at (608) 785-8892.
- Do this well in advance, as the University is a busy place.
Contact the catering department (608) 785-6841 and have the following information available.
- Date of event
- Time of event
- Room to be held in
- Approximate number of people
- Contact person's name and number (this can be guaranteed later)
Reserve the food service when you reserve the room. This will ensure that you will get the best service possible.
Start the foodservice request form process:
- The Food Service Approval form is the University authorization to purchase food service with state administered funds. It must be completed prior to all such events.
- Most student organizations will be required to pay prior to the event and no not require a Food Service Approval form. If alcohol is to be served, you will need to complete an alcohol use permit in the scheduling office prior to the event.
- One week prior to your event, call with your guaranteed attendance number. If no guarantee is called in, the estimated number then becomes the guarantee. Please note that only the Catering Director or the Food Service Administrative Assistant may take this information.
To serve alcoholic beverages, a copy of a completed Alcoholic Beverage Activity permit for the event must be received by Chartwells at least ten (10) working days prior to the event. A permit should be initiated at least fifteen (15) working days before the event, A signed contract must be received by the Catering Office at least fourteen (14) working days before the event.
An alcoholic setup fee is charged for any alcoholic beverage service. Glass service is available at an additional cost.
Full bar service includes bartender fees and setup/cleanup fees. A minimum of 25 guests is required for full bar service.
Two types of cocktail service are offered:
- The Open Bar - a tally of drinks consumed by guests is kept and the person or organization contracting the event is billed.
- The Cash Bar - guests pay cash for drinks. There is a minimum service charge requirement for each.
Two types of bar service are offered:
- Standard Bar - includes house liquor, beer, wine, ice, mixes, plastic cups, and napkins.
- Premium Bar - includes premium liquor (call drinks), beer, imported beer, wine, ice, mixes, clear plastic cups, and napkins.
This service includes house wines (3) by the glass, canned beer, non-alcoholic beer, soda, clear plastic cups, napkins, and ice. This service may be cash or open bar, however, a two-week notice is required.
This service offers champagne by the bottle or glass, and includes clear plastic glasses and beverage napkins. This service may be cash or open bar.
- Whiskey Sours
- Margaritas
- Sangria Punch
- Bloody Marys
- Champagne
- Sold Per Gallon