UNiversity Registrar

Office of Records & Registrations

Enrollment Services

Description/Primary Responsibilities:  Reporting to the Vice Chancellor for Academic Affairs, the University Registrar provides vision, leadership, and management oversight for all major activities and the supervision of the staff within the Office of the Registrar. Manages registration, course scheduling, degree certification, transfer credit evaluation and articulation, commencement, and production of the University Catalog. Works collaboratively as a team with Career Services, Academic Advising Center, Financial Aid and Admissions to deliver enrollment services.  

List of major ties with percent of time:

University Curriculum and Academic Policy Activities (40%)

·     Administer academic policies and standards, including the interpretation of such rules

·     Serve as elected secretary to the graduate and undergraduate curriculum committees and provide curriculum service to department chairs in program, course and form preparation

·     Consultant for the university’s action related to the enforcement of the Family Educational Rights and Privacy Act

·     Consultant to the university’s General Education Committee, Graduate Council and to the Committee on Academic Policies and Standards 

 

Records Activities (35%)

·     Manage all aspects of the student registration process, including development of class schedule, class room scheduling, examination scheduling and assisting with the development of the academic calendar

·     Manage all operational activities related to the collection, dissemination and maintenance of student academic records

·     Maintain a secure environment for the storage and distribution of all academic records and related data

·     Coordinate the publication of the undergraduate and graduate catalog

·     Maintain official course master files for graduate and undergraduate courses, programs, majors, minors and concentrations

·     Oversee the certification and verification of athletic eligibility, veteran eligibility, enrollment and degree completion

·     Develop and disseminate student’s academic transcripts and degree audits

·     Oversee administration of the TIS (Transfer Information System) project, and re-entry application process

·     Respond to external requests for information 

·     Manage development of Commencement programs and Commencement ceremony scripts

 

Office Administration (20%)

·     Responsible for staff training, supervision and evaluation

·     Responsible for budget development and oversight

 

Other (5%)

·     Effectively work and communicate with professional associations on matters related to national policies and records related issues (AACRAO and WACRAO)

·     Work collaboratively as a team with Career Services, Academic Advising Center, Financial Aid and Admissions to deliver enrollment services

 

 

Required Qualifications: 

·     Master’s degree required and minimum of five (5) years professionally-related experience in higher education

·     Excellent interpersonal skills and the ability to solve needs with creative solutions

·     Excellent writing and verbal communication skills

·     Ability to understand and implement complex rules and regulations 

·     Experience with management of an office and evaluation of employees

·     Knowledge of budget preparation and management 

·     Ability to manage complex administrative databases

·     Demonstrated ability to establish effective relationships with students, faculty and staff and the ability to competently interact with a culturally and ethnically diverse population of students, faculty, and staff

 

Preferred

·         Experience with PeopleSoft’s Student Information System

% of appointment –  annual or academic year -  Fulltime, annual appointment.

Starting Date:  July 1, 2008

The salary is commensurate with qualifications and experience

Excellent fringe benefits and insurance programs

APPLICATION INFORMATION

Refer to Recruitment Number "09ESR01" when applying for or inquiring about this position.

Application Procedure:  Send a letter of application that provides the match between your experience and the position description listed above, limit to two (2) pages; current resume, including phone number and e-mail address; and three (3) professional references’ contact information (include name, title, relationship to applicant, phone number and email address).   Electronic (email) or paper submission will be accepted – electronic preferred.  Please address your application materials to:

Betsy Morgan, PhD, Chair

Registrar Search Committee

Room 145 Graff Main Hall

1725 State Street

La Crosse, WI  54601

Email:  morgan.bets@uwlax.edu

Phone:  608-785-8159

FAX:   608-785-8046

NOTE:  Certified transcripts and background checks required as a condition of employment.

Application Deadline:  Completed applications must be received by April 11, 2008.  

Information about UW-La Crosse:  The University of Wisconsin-La Crosse, founded in 1909, is one of 13 four-year campuses in the University of Wisconsin System.  It offers a wide array of undergraduate programs in business, education, the sciences, the arts, health science, recreation, physical education, and liberal studies as well as a variety of graduate programs.  About 9,000 students attend classes on the compact, 119-acre campus.

La Crosse (pop. 51,000) is set among scenic bluffs along the winding Mississippi River at the Minnesota/Wisconsin border.  With Minneapolis 2 1/2 hours to the northwest and Madison, Wisconsin, 2 hours to the southeast, La Crosse enjoys small-town charm with larger city benefits.  Densely-wooded coulees (gorges between bluffs), three rivers, and lush marsh provide prime locales for running, skiing, hunting, fishing, skating, boating, camping, biking and other outdoor pursuits. 

For more information about UW-La Crosse:  http://www.uwlax.edu