Fall 2021/Spring 2022

Instructional considerations - Fall 2021/J '22/Spring 2022

Fall 2021: ~94% of undergraduate courses will be in-person, 3% hybrid, and 3% fully online. 

Fall COVID-19 Classroom parameters: Vaccines highly encouraged. Planning on pre-COVID distancing. As of 6/1/2020, masks required. 

UWL course syllabus template

Archive of Spring 2020/Fall 2020 FAQs  
Archive of Spring 2021 FAQs

Classroom Information expanding section

Link to classroom directory with capacity and tech information https://www.uwlax.edu/its/computer-classrooms-labs-and-technology/classroom-directory/ 

Last modified: 06/08/2021

Syllabus statement - COVID-19 - under consideration expanding section

 A fall 2021 statement is under discussion with Faculty Senate. The following statement was required for all J-term and Spring 2021 syllabi. 

COVID-19 Health Statement 

Students with COVID-19 symptoms or reason to believe they were in contact with COVID-19 should call and consult with a health professional, such as the UWL Student Health Center (608-785-8558).  Students who are ill or engaging in self-quarantine at the direction of a health professional should not attend class. Students in this situation will not be required to provide formal documentation and will not be penalized for absences. However, students should: 

·       notify instructors in advance of the absence and provide the instructor with an idea of how long the absence may last, if possible. 

·       keep up with classwork if able. 

·       submit assignments electronically. 

·       work with instructors to either reschedule or electronically/remotely complete exams, labs, and other academic activities.

·       consistently communicate their status to the instructor during the absence. 

Instructors have an obligation to provide reasonable accommodation for completing course requirements to students adversely affected by COVID-19.  This policy relies on honor, honesty, and mutual respect between instructors and students. Students are expected to report the reason for absence truthfully and instructors are expected to trust the word of their students. UWL codes of conduct and rules for academic integrity apply to COVID-19 situations. Students may be advised by their instructor or academic advisor to consider a medical withdrawal depending on the course as well as timing and severity of illness and students should work with the Office of Student Life if pursuing a medical withdrawal.

Last modified: 06/08/2021

Office hours expanding section
  • UWL does not have a standard office hour policy. The traditional recommendation is a minimum of 1 hour a week per prep and/or ~ 3 hours per week. However, given the reduced amount of time most students and instructors will be spending on campus, additional office hours are highly encouraged. 
  • Office hours should be held at consistent times and times when students are likely to utilize them.
  • Office hours should be noted on the syllabus and the Canvas site (if applicable).
  • Office hours on the instructor web profile are helpful - please make sure to indicate the semester and create a task reminder to update in the Spring.
  • Office hours can be virtual or in person (unless department policies indicate something different). Please be willing to provide virtual for students who request it.
  • Virtual office hours - please note the platform used when you list your hours - Zoom or Teams.
  • In person office hours - maintain the mask wearing unless both student and instructor are vaccinated and comfortable with unmasking.  

Last modified: 06/08/2021

Lecture capture & streaming & other classroom tech expanding section

Thinking about posting and/or streaming classroom "lecture" or activities as part of your course(s)? Please review the information below.  

Lecture capture: refers to recording the lecture and uploading it for access via CANVAS after the class ends. 

  • Elements that can be captured include: 
    • Audio of instructor 
    • Computer Screen 
    • Document Camera
    • External camera if available (only a few rooms on campus are equipped with working external cameras that can record/cast digitally - but there are other options noted below). 
  • Nearly all computer equipped rooms on campus have the Kaltura Capture or the Mediasite Desktop Recorder Software for lecture capture, but most do not have an external video camera. Consequently, the audio, computer screen and doc camera can be captured but not a video of the instructors and/or the white board.   
  • This is an asynchronous method as the video is viewed by others at a different time than originally presented. 

Web Streaming (narrow casting): refers to “casting” the instructor’s presentation to a limited audience such as the students who have the access through CANVAS to view it using a platform such as Zoom or Collaborate Ultra. This is in contrast to “broad” casting to a public audience using a link on an open site.  

  • Elements to be streamed are the same as those in lecture capture 
    • Audio 
    • Computer Screen 
    • Document Camera 
    • External camera if available  (again, only a few rooms on campus are equipped with working external cameras that can record/cast digitally - but there are other options noted below) 
  • Nearly all computer equipped rooms on campus have the software for web streaming but most do not have the external camera. Consequently, the audio, computer screen and doc camera can be captured but not a video of the instructors and/or the white board.   
  • This is a synchronous method as it can be viewed while the presentation is given (and the presentation can be recorded while it is being streamed to be viewed later).  
  • Please note, the term refers to one way communication system which, on its own, does not allow for interaction between the presenter and the online viewer. However, as noted below, when using WebEx or Collaborate Ultra for narrow casting, there are interactive possibilities. 

Interactive Video Conferencingrefers to an approach which will allow incoming streaming while simultaneously narrow- or broad-casting. 

  • This is the only approach that is clearly set up to provide two-way communication. 
  • There are only six classrooms on campus with this clearly set up with the correct hardware (Centennial 1404 & 3212, Wing 31, 102, & 104, and Murphy 150). 

 Are there ways to get video of the instructor while lecture capturing or web streaming and there is no external camera? 

As noted above, most rooms do not have external cameras that would work to capture/record images of the instructor and whiteboards.  If an instructor and/or department has their own external web camera, it may be possible to effectively use it in many rooms. 

  • Cameras that connect to the computers via a USB cable are preferable as they are the easiest to setup and integrate with the existing hardware and software. 
  • Cameras with USB cables, depending on cable length, may be limited in where they can be placed to view the instructor. 
  • Bluetooth web cameras might also be used, but will require specific assistance from IT to set up properly. 
  • If the web camera includes a microphone, that must be disabled to avoid interfering with the room's audio system. 
  • Please note: IT does not have any web cameras which can be loaned out to faculty or departments for use in classrooms. 

If a camera to record the instructor is to be used, or is a necessity for a class, the instructor must complete the following request form before August 21, 2020 to set up a consultation with ATS to ensure that the camera can be properly connected and used.  

Note: some classrooms with an all-in-one computer (listed as “AIO” in the classroom directory) have built in webcams.  However, these cannot be moved to capture the instructor from a student/audience point of view.  Relying on them would require the instructor to be in front of the computer screen at all times. 

Are there ways to get interaction when web streaming?
Instructors can use WebEx, or Collaborate Ultra on the classroom computer to web stream in the same way they use those programs on their personal computer to stream for meetings. 

  1. Web streaming from the classroom to students who are each using their own computer or mobile device: 
    1. Audio, computer screen, and document camera could be transmitted. 
      1. Visual of the instructor would only occur if an external camera is available
    2. Since it's on the computer screen it is part of what could be recorded along with audio. 
    3.  Visuals of those attending virtually could be displayed by the attendee or muted. \A caution - like any WebEx or Collaborate Ultra meeting, if someone is making noise and does not have their microphone muted, that noise will interfer/disrupt the audio of the person who is supposed to be speaking.  So, in using the WebEx or Collaborate Ultra options, the instructor needs to make sure all remote mics are turned off, and will need to develop a way to monitor the computer screen to see who is answering/asking a question in the chat function, or who indicates to you that they want to ask/answer/participate using the "raise hand" function. 
    4. Audio could be muted for all participants and interaction could occur through the chat function.
  2. Web Streaming from the classroom computer to a computer and display in another classroom: 
    1. Audio, computer screen, and document camera could be transmitted to the other room. 
      1. Visual of the instructor would only occur if an external camera is available. 
    2. Since it's on the computer screen, it is part of what could be recorded 
    3. Audio and visuals from the other room would not be available.
    4. Chats from the other room would only be possible through the chat function on the classroom computer.  

Students sharing computer screens:  For general access computer lab rooms there is a way for a student's screen to be shared with the instructor's station so that an instructor does not have to walk around and look at a student's screen.  More information about screen sharing capabilities is forthcoming as is information about which computer lab rooms will have this capability.  

Should I use these options for my class? Please consult with CATL about the pros and cons of lecture capture in terms of your discipline, course goals, content accessibility, and student internet access issues. 

 How do I use these options in my classroom and for my class?  

  • IT can provide technical training by appointment on how to set up for lecture capture and web streaming. 
  • IT will be organizing to provide a virtual training session to show the basics of how to record and narrow cast from a classroom. 
  • Documents and training videos are being worked on and will be provided as soon as available. 

Last modified: 06/08/2021

Students - COVID symptoms expanding section

Students who have COVID-related symptoms should contact the Student Health Center.


Last modified: 06/08/2021

Online (OS and AS) and hybrid definitions expanding section

Definition of Course Types

Face-to-Face (F2F) or In-Person or On Campus: Course in which content delivery, course activities, and assessments take place in a physical classroom.

  • Shown in WINGS as "P" for In Person in the Timetable 

Online courses (fully) - students do not meet in person at a physical site. All  content and course activities take place online. Prior to Fall 2020, shown in WINGS as "OL" for online.

  • Synchronous - some or all of the elements of the class occur in real time. Elements can be required (e.g., a lecture or exam) or optional (e.g., office hours or discussion times). The course should be listed as online in the timetable and a meeting date/time should be noted.
    • Shown in WINGS as "OS" for Online Synchronous
  • Asynchronous - although there are deadlines for students by which they need to complete work, there are no requirements for a specific date/time when the student must be available. 
    • Shown in WINGS as ""OA" for Online Asynchronous

Hybrid: Course in which content delivery, course activities, and assessments take place in a physical classroom classroom and online. This combination of online and in-person elements is based on meaningful learning strategies that best serve an instructor’s pedagogical goals and objectives. This classification signals to students that there is an expectation of both physical presence and online learning in the instructor's design of the course. While a percentage is not mandated, hybrid courses are traditionally 30% to 50% of seat time replaced with online components. Hybrid courses include a class note available to students at registration, which indicates anticipated in-person and online class time.

  • Shown in WINGS as "HY" for Hybrid: Blend On-campus/Online
  • NOTE: Faculty Senate endorsed definitions.

Last modified: 06/08/2021

Students requesting accomodations expanding section

Students indicating a need for health accommodations should be referred the ACCESS center for advising and potential accommodations.

Last modified: 06/08/2021

Final exams for Asynch Online Courses expanding section

"A finals week exists to allow students time to read, review, write, integrate, synthesize, and collaborate to maximize the student leaning outcomes of courses. Instructors are encouraged to use finals week for significant papers, assignments, exams (cumulative or not; take-home or in class), etc. in order to allow students the maximum time to distribute their workload and attend to quality. For the sake of student learning, the last week of classes should not be used as a proxy for finals week." UWL's final exam policy.

  • In-person, hybrid, and/or online synchronous 
    • should use the time period associated with the class for an exam 
    • cumulative exams should be associated with finals week rather than the last week of classes.  
    • if there is an final exam that can be completed at the student's discretion in terms of time, the students should be given a final deadline no earlier than the date and time of the final exam. If all students agree to an earlier time than the published exam time, that is acceptable. However, a student who requests the time associated with the exam should have that request granted.
  • Online asynchronous 
    • it is preferred for final exams for asynchronous courses to also be asynchronous and recommended that students have at least 48 hours during finals week to complete the exam (to reduce potential overlap with other synchronous exams).
    • if an instructor wishes to give a synchronous exam, a mass exam period might be a good option. However, a student who cannot make whatever synchronous exam time is offered, should be allowed an alternative if needed. Students should be informed of these exam times early for effective planning.

Last modified: 06/08/2021