Fall 2021/Spring 2022

Instructional considerations - Fall 2021/J '22/Spring 2022

Fall 2021: ~91% of undergraduate courses in-person, 3% hybrid, and 6% fully online. 

Fall COVID-19 Classroom parameters:  Masks required (as or 8/27/2021).Vaccines highly encouraged. Pre-COVID distancing. 

UWL course syllabus template

Archive of Spring 2020/Fall 2020 FAQs  
Archive of Spring 2021 FAQs

Syllabus statement - COVID-19 expanding section

Faculty Senate Executive Committee endorsed for Fall 2021.

All UWL students are encouraged to be vaccinated against COVID-19.  All students are required to be masked in classrooms and other indoor campus communal spaces. Campus-wide mask guidance may change during the semester. Students with COVID-19 symptoms or reason to believe they were in contact with COVID-19 should call and consult with a health professional, such as the UWL Student Health Center (608-785-8558), regardless of their vaccination status.  Students who are ill or engaging in self-quarantine at the direction of a health professional should not attend class. Students in this situation will not be required to provide formal documentation and will not be penalized for absences. However, students should: 

·       notify instructors in advance of the absence and provide the instructor with an idea of how long the absence may last, if possible. 

·       keep up with classwork if able. 

·       submit assignments electronically. 

·       work with instructors to either reschedule or electronically/remotely complete exams, labs, and other academic activities.

·       consistently communicate their status to the instructor during the absence. 

Instructors have an obligation to provide reasonable accommodation for completing course requirements to students adversely affected by COVID-19.  This policy relies on honor, honesty, and mutual respect between instructors and students. Students are expected to report the reason for absence truthfully and instructors are expected to trust the word of their students. UWL codes of conduct and rules for academic integrity apply to COVID-19 situations. Students may be advised by their instructor or academic advisor to consider a medical withdrawal depending on the course as well as timing and severity of illness and students should work with the Office of Student Life if pursuing a medical withdrawal.

Last modified: 08/27/2021

Seating chart instructions expanding section

To help with contact tracing - seating charts are requested for UWL classes by Friday, Sept. 10th (or the 17th for lecture courses that only meet once a week).

We are NOT requesting attendance records - but rather a way to help determine high risk contacts and/or whether or not there has been transmission in classrooms.  

Instructors/faculty should: 

  • Ask students to sit in the same place when they attend classes
  • Create a seating chart for each of your classes:
    • Exemptions:​
      • Auditorium seating​
      • Labs/Studios/Performance courses (unless students stay at the same lab station)
  • Create a seating chart with names First and Last to submit to cloud storage:
    • Use Canvas seating chart tool (KB article)
    • Take a photo (and add names)
    • Make your own drawing with names - take a photo or scan.
  • ​​Upload to the OneDrive Folder created for this purpose by PREFIX (not by dept)
    • Contact tracers have a student's WING schedule - so they need the prefix
  • Use a standard naming format for the file you will upload:
    • PrefixNumber.Section (e.g., PSY204.04)
  • If cross-listed – please submit for each prefix


    Please do NOT change pedagogy based on this request (keep group work, etc.)  - we know a seating chart is imperfect, but it is one tool that is potentially helpful to our health center so we are happy to provide this aid.

Last modified: 08/27/2021

Mask management - classroom expanding section

Mask* wearing is required in UWL buildings. The classroom management issues are the same as any other conflict management in a classroom. A helpful parallel is the use of safety gear such as goggles in a lab. Existing protocol for student nonacademic conduct should be followed.

Our guidance is based on the 5 Rs for face masks: 1.Remind - student of requirements. 2.Request - student to wear a face covering. 3.Retrieve - give the student an opportunity to take a face covering from the hand sanitizer stations in the building. 4.Remove - request student to leave class; if student refuses, remove yourself from the classroom; if the situation escalates or is unsafe, call University Police. 5.Report - document non-compliance.

 Instructor - types of phrases that could be used. 

  • “Please note that wearing a mask while in a campus classroom is mandatory.” 
  • “Masks are mandatory because they protect the health of others and the person wearing them.” 

Potential student responses:

  • I forgot mine. 
    • “Disposable masks are available on the hand sanitizer stations in this building.” 
    • “Feel free to return to your lodging to get yours, they are mandatory in all classrooms.” 
  • I can’t wear a mask due to my own health concerns. “Please work with the ACCESS center to work out appropriate reasonable accommodations. Until there is a specific accommodation, masks are mandatory in all classrooms at UWL.” 
  • I won’t. "Please come back to the classroom when you are willing to wear a mask. The point of the mask is to protect others as well as yourself and it is a campus requirement."
  • I won’t. Sits down or doesn’t leave.
    • Instructor can choose to tell the students that they will not teach without all students in masks and instructor can leave the room for some or all of the class period. Instructor should inform Student Life and their chair if the latter occurs. 
    • Instructor calls Protective Services 789-9000 and an officer will come for no/low escalation response.

*Face masks provide the strongest protection for the wearer and others. When helpful to the pedagogy of the class, shields are acceptable as a face covering and can, in particular, be used in order to show mouth movement (e.g., language courses, theatre, etc.) for students and/or instructors. Any instructor can wear a mask, a shield, or both while in the classroom.  Masks should be worn at other times within campus buildings. 

Last modified: 08/30/2021

COVID positive scenarios - classroom expanding section

If a student shares that they are COVID positive. Please remind them not to come to class until cleared and to report their status to the health center or COVID hotline if they have not already.  

If a student tests positive in one of your classrooms, the instructor and other students will not be notified unless contact tracers determine a high level of risk.

Quarantine and isolation guidelines used at UWL. UWL follows La Crosse County Health Department and CDC policy.

Quarantine
For unvaccinated close contacts: 14 day quarantine period AND test 3-5 days after exposure.
For vaccinated close contacts: May not need to quarantine. 14 day period of symptom monitoring. AND test 3-5 days after exposure. 
Contact COVID-10 hotline, OPTION 3: 608.785.8559 to verify best route.

Isolation- Positive Cases- no difference for vaccinated or unvaccinated:
10 day isolation period from start of symptoms. requires improvement of symptoms and no fever at the end of isolation.

UWL's contact tracers contact vaccinated and unvaccinated close contacts with these recommendations as well as create a contact monitoring file.  

Educational outcomes

Students – a student who is ill and/or quarantined or isolated needs to have access to course materials. Instructors should provide the materials in the manner that is reasonable for the class content, the instructor, and students.  For some instructors, streaming or taping lectures might make sense, for others, providing notes and access for questions, etc. might be the right situation. We encourage discussions with colleagues and the department chair about these types of responses. Obviously, in terms of public health, as faculty we want to make sure that students are not penalized for isolating and doing what is best for the campus at large.

Instructors who are ill or quarantined/isolated who feel well enough to move their classes temporarily online should do so and communicate directly with their students and make sure their Chair and ADA know what has been communicated. If they do not feel well enough to manage courses, they should cancel classes or arrange for colleague coverage. If the cancelled classes go beyond a week, arrangements should be discussed with the chair.

Last modified: 09/10/2021

Office hours expanding section
  • UWL does not have a standard office hour policy. The traditional recommendation is a minimum of 1 hour a week per prep or ~ 3 hours per week.  
  • Office hours should be held at consistent times and times when students are likely to utilize them.
  • Office hours should be noted on the syllabus and the Canvas site (if applicable).
  • Office hours on the instructor web profile are helpful - please make sure to indicate the semester and create a task reminder to update every semester.  There is a way to note that virtual options are available and a textbox for additional information.
  • Office hours can be virtual or in person (unless department policies indicate something different). Please be willing to provide virtual for students who request it.
    • You may wish to provide virtual and in-person concurrently depending on your student needs/preferences.
  • Virtual office hours - please note the platform used when you list your hours - Zoom or Teams preferred.
  • In person office hours - mask wearing should be guided by campus wide policy.  

Last modified: 08/27/2021

Lecture capture & streaming & other classroom tech expanding section

Thinking about posting and/or streaming classroom "lecture" or activities as part of your course(s)? Please review the information below.  

Lecture capture: refers to recording the lecture and uploading it for access via CANVAS after the class ends. 

  • Elements that can be captured include: 
    • Audio of instructor 
    • Computer Screen 
    • Document Camera
    • External camera if available (only a few rooms on campus are equipped with working external cameras that can record/cast digitally - but there are other options noted below). 

  • Nearly all computer equipped rooms on campus have the Kaltura Capture and the Mediasite Mosaic Recording Software for lecture capture, but most do not have an external video camera. Consequently, the audio, computer screen and doc camera can be captured but not a video of the instructors and/or the white board.   

  • This is an asynchronous method as the video is viewed by others at a different time than originally presented. 

Web Streaming (narrow casting): refers to “casting” the instructor’s presentation to a limited audience such as the students who have the access through CANVAS to view it using a platform such as Zoom or Teams. This is in contrast to “broad” casting to a public audience using a link on an open site.  

  • Elements to be streamed are the same as those in lecture capture 
    • Audio 
    • Computer Screen 
    • Document Camera 
    • External camera if available  (again, only a few rooms on campus are equipped with working external cameras that can record/cast digitally - but there are other options noted below) 

  • Nearly all computer equipped rooms on campus have the software for web streaming but most do not have the external camera. Consequently, the audio, computer screen and doc camera can be captured but not a video of the instructors and/or the white board.   

  • This is a synchronous method as it can be viewed while the presentation is given (and the presentation can be recorded while it is being streamed to be viewed later).  

  • Please note, the term refers to a one way communication system which, on its own, does not allow for interaction between the presenter and the online viewer. However, as noted below, when using Zoom or Teams for narrow casting, there are interactive possibilities. 

Interactive Video Conferencing: refers to connecting ITV classrooms and/or personal computers,  iPads, tablets and phones to allow complete audio/video interaction between local and distant participants.  This allows the sharing of instruction between other UW System ITV classrooms and similarly-equipped rooms around the world. 

  • This is the only approach that is clearly set up to provide two-way
  • There are five classrooms on campus with this clearly set up with the correct hardware (Centennial 1404 & 3212, Wing 102 & 104, and Murphy 150).  Contact IT for training on how to use this equipment and the scheduling of Wing 102 and 104.

Are there ways to get video of the instructor while lecture capturing or web streaming and there is no external camera? 

As noted above, most rooms do not have external cameras that would work to capture/record images of the instructor and whiteboards.  If an instructor and/or department has their own external web camera, it may be possible to effectively use it in many rooms. 

  • Cameras that connect to the computers via a USB cable are preferable as they are the easiest to setup and integrate with the existing hardware and software. 
  • Cameras with USB cables, depending on cable length, may be limited in where they can be placed to view the instructor. 
  • Bluetooth web cameras might also be used, but will require specific assistance from IT to set up properly. 
  • If the web camera includes a microphone, that must be disabled to avoid interfering with the room's audio system. 
  • Please note: IT does not have any web cameras which can be loaned out to faculty or departments for use in classrooms. 
  • Also note some ingenious instructors have connected an iPad or Phone to the Zoom or Teams session to provide a camera shot. Contact IT to find out how they accomplished this.

Note: some classrooms with an all-in-one computer (listed as “AIO” in the classroom directory) have built in webcams.  However, these cannot be moved to capture the instructor from a student/audience point of view.  Relying on them would require the instructor to be in front of the computer screen at all times. 

Are there ways to get interaction when web streaming?

Instructors can use Zoom or Teams on the classroom computer to web stream in the same way they use those programs on their personal computer to stream for meetings. 

  1. Web streaming from the classroom to students who are each using their own computer or mobile device: 
    1. Audio, computer screen, and document camera could be transmitted. 
      1. Visual of the instructor would only occur if an external camera is available
    2. Since it is on the computer screen it is part of what could be recorded along with audio. 
    3. Visuals of those attending virtually could be displayed by the attendee or muted. A caution - like any virtual meeting using Zoom or Teams, if someone is making noise and does not have their microphone muted, that noise will interfere/disrupt the audio of the person who is supposed to be speaking.  So, in using the Zoom or Teams options, the instructor needs to make sure all remote mics are muted, and will need to develop a way to monitor the computer screen to see who is answering/asking a question in the chat function, or who indicates to you that they want to ask/answer/participate using the "raise hand" function. 
    4. Audio could be muted for all participants and interaction could occur through the chat function. Of course depending on class size and the instructor’s preference a question could be asked by a distant student unmuting their microphone.  This can be successful in certain situations. 

  2. Web Streaming from the classroom computer to a computer and display in another classroom: 
    1. Audio, computer screen, and document camera could be transmitted to the other room. 
      1. Visual of the instructor would only occur if an external camera is available. 
    2. Since it's on the computer screen, it is part of what could be recorded 
    3. Audio and visuals from the other room would not be available.
    4. Chats from the other room would only be possible through the chat function on the classroom computer or from an additional “audio muted” laptop connected to the Zoom or Teams session.  Ask CATL or IT for further information about this option.

Students sharing computer screens:  For general access computer lab rooms there is a way for a student's screen to be shared with the instructor's station so that an instructor does not have to walk around and look at a student's screen.  More information about screen sharing capabilities is forthcoming as is information about which computer lab rooms will have this capability.  

Should I use these options for my class? Please consult with CATL about the pros and cons of lecture capture in terms of your discipline, course goals, content accessibility, and student internet access issues. 

 How do I use these options in my classroom and for my class?  

  • IT can provide technical training by appointment on how to set up for lecture capture and web streaming. 
  • IT will be organizing virtual training sessions to show the basics of how to record and narrow cast from a classroom. 
  • Documents and training videos are being worked on and will be provided as soon as available. 

Last modified: 08/16/2021

Online (OS and AS) and hybrid definitions expanding section

Definition of Course Types

Face-to-Face (F2F) or In-Person or On Campus: Course in which content delivery, course activities, and assessments take place in a physical classroom.

  • Shown in WINGS as "P" for In Person in the Timetable 

Online courses (fully) - students do not meet in person at a physical site. All  content and course activities take place online. Prior to Fall 2020, shown in WINGS as "OL" for online.

  • Synchronous - some or all of the elements of the class occur in real time. Elements can be required (e.g., a lecture or exam) or optional (e.g., office hours or discussion times). The course should be listed as online in the timetable and a meeting date/time should be noted.
    • Shown in WINGS as "OS" for Online Synchronous
  • Asynchronous - although there are deadlines for students by which they need to complete work, there are no requirements for a specific date/time when the student must be available. 
    • Shown in WINGS as ""OA" for Online Asynchronous

Hybrid: Course in which content delivery, course activities, and assessments take place in a physical classroom classroom and online. This combination of online and in-person elements is based on meaningful learning strategies that best serve an instructor’s pedagogical goals and objectives. This classification signals to students that there is an expectation of both physical presence and online learning in the instructor's design of the course. While a percentage is not mandated, hybrid courses are traditionally 30% to 50% of seat time replaced with online components. Hybrid courses include a class note available to students at registration, which indicates anticipated in-person and online class time.

  • Shown in WINGS as "HY" for Hybrid: Blend On-campus/Online
  • NOTE: Faculty Senate endorsed definitions.

Last modified: 06/08/2021

Students requesting accomodations expanding section

Students indicating a need for health accommodations that require a special modality should be referred the ACCESS center for advising and potential accommodations.

Although individual students may approach individual instructors with requests for different modalities, unless there is a medical reason, the modality in which the course was listed in the timetable will be the modality of the class.  If the entire campus needs to change modalities, that is a campus-wide decision. Instructors are not expected to provide each of their courses in more than one modality. 

Last modified: 08/27/2021

Changes in course modalities expanding section

No Fall 2021 course modality can be changed for the duration of the semester without Provost permission. Requests to the Provost must be submitted from department chair to the Dean to the Provost. Instructors with accommodation requests work through HR.

Last modified: 08/04/2021

Final exams for asynch online courses expanding section

"A finals week exists to allow students time to read, review, write, integrate, synthesize, and collaborate to maximize the student leaning outcomes of courses. Instructors are encouraged to use finals week for significant papers, assignments, exams (cumulative or not; take-home or in class), etc. in order to allow students the maximum time to distribute their workload and attend to quality. For the sake of student learning, the last week of classes should not be used as a proxy for finals week." UWL's final exam policy.

  • In-person, hybrid, and/or online synchronous 
    • should use the time period associated with the class for an exam 
    • cumulative exams should be associated with finals week rather than the last week of classes.  
    • if there is an final exam that can be completed at the student's discretion in terms of time, the students should be given a final deadline no earlier than the date and time of the final exam. If all students agree to an earlier time than the published exam time, that is acceptable. However, a student who requests the time associated with the exam should have that request granted.
  • Online asynchronous 
    • it is preferred for final exams for asynchronous courses to also be asynchronous and recommended that students have at least 48 hours during finals week to complete the exam (to reduce potential overlap with other synchronous exams).
    • if an instructor wishes to give a synchronous exam, a mass exam period might be a good option. However, a student who cannot make whatever synchronous exam time is offered, should be allowed an alternative if needed. Students should be informed of these exam times early for effective planning.

Last modified: 08/04/2021