Faculty & staff resources

Important Information

The ACCESS Center is currently open.  Please contact us using either your assigned advisor's individual contact information below, or if you have not yet been assigned an advisor you may call or email the main office. 

Students needing to schedule appointments with an advisor can schedule with their individual advisor or call our front desk to make an appointment.  Appointments can be scheduled for video conference calls or an in-person meeting depending on your advisor.


Important Dates:

December 24-25 - Office Closed, University Holiday

December 28, 29, 30 - ACCESS Center office open, limited staffing

December 31-January 1 - Office Closed, University Holiday

January 4 - First day of class, Winter Term

January 18 - Office Closed, University Holiday

January 22 - Last day of class and Final exams, Winter Term

February 1 - First day of class, Spring Term

May 7 - Last day of class, Spring Term

May 10-14 - Final exams, Spring Term

Faculty and staff on campus play an important role in implementing the appropriate accommodations for students with disabilities and ensuring that our office fulfills our duties correctly and efficiently. Their sensitivity to students with disabilities and their issues is an important aspect to students receiving their appropriate accommodations.

ACCESS Connect faculty information 

 Includes information on:

  • Faculty notification letters
  • Testing contracts
  • Exam reminders
  • Notetaking recruit letters

Disability access statement (for syllabus)

Students with disabilities:

Any student with a documented disability (e.g. ADHD, Autism Spectrum Disorder, Acquired Brain Injury, PTSD, Physical, Sensory, Psychological, or Learning Disability) who needs to arrange academic accommodations must contact The ACCESS Center (165 Murphy Library, 608.785.6900ACCESSCenter@uwlax.edu) and meet with an advisor to register and develop an accommodation plan. In addition to registering with The ACCESS Center, it is the student's responsibility to discuss their academic needs with their instructors.

COVID-19 and ACCESS Center testing services

Due to social distancing requirements, The ACCESS Center is anticipating that it will be difficult to fulfill the number of exam requests in Fall 2020 that we have experienced in previous years.  With social distancing protocols in place, it is estimated that The ACCESS Center can have only 10 students testing at any given time.  As we look forward to the Fall 2020 semester, please consider these ways that instructors can help with the concerns for fall testing:

  • Utilize Canvas for online testing when possible.
  • Expect that students will not be able to take their exam at the same time as the rest of the class during busy testing times such as mid-terms and finals weeks.
  • If there is an opportunity to proctor the accommodated test in office hours or a department office, this would help to alleviate some of the expected crowding.

The ACCESS Center will continue to offer accommodated testing to the extent possible within our space.

  • Students will be scheduled on a first come, first served basis, except priority will be given to students who require the use of assistive technology for testing purposes and have scheduled at least one week in advance of their test date. 
  • We will make every attempt to have students take their exams on the same day that the class is scheduled to test, but may have to rearrange scheduling due to space limitations. 
  • To begin the fall semester, we will offer extended testing hours on Monday-Thursday evenings. If students utilize this time to schedule exams, we will continue to offer it until we are able to return to our normal daytime testing volume or it is no longer feasible to do so.
  • If an exam is unable to be scheduled within 48 hours of the regularly scheduled time, instructors will be contacted to discuss options.

Video captioning

Captioning as a best practice for all video materials

The Division of Academic Affairs, ACCESS, and UWL’s Student Senate recommend that all video material be captioned for improved student learning and all public materials (such as videos on UWL’s website). ITS provides complete information about how a department/unit can secure closed captioned materials. ITS closed-captioning website.

Captioning for ACCESS Students

The ACCESS Center works with instructors and materials only when there is a known accommodation situation. The ACCESS Center works together with instructors to provide accessible video materials when there is not a captioned version available. The ACCESS Center is only able to manage requests for captioning of media for classes having an enrolled student with a disability that needs captions as an ACCESS Center approved accommodation. For professors that have been notified by The ACCESS Center of a need for captioned media in class, the following guide should assist you in determining the best way to obtain the captioned media. 

It is the responsibility of the instructor to ensure that all video materials used in class are accessible prior to their use. It is expected that instructor created materials (video lectures, screen casts, etc.) are created with accessibility in mind and should be captioned at the time of creation. If there is any question regarding the accessibility of a particular item, please contact The ACCESS Center at 608.785.6900 or ACCESSCaptioning@uwlax.edu

ACCESS guide to closed captioning video materials for instructors

As an instructor, you will receive email notification from The ACCESS Center when a student in your course requires “Accessible Audio/Video Materials.”  What do you need to do?

Review all video media that you will use in class expanding section

Determine if there is captioning, and if so, is the captioning good quality? Online resources like YouTube and other video libraries often contain videos that either do not have captions or have extremely inaccurate captions. If captions are inaccurate they will need to be redone.

Utilize available library resources expanding section

Search the library catalog for materials that are available either in the stacks or through the streaming subscription that are captioned. For video materials available in the stacks, the details in the electronic catalog will describe whether there are subtitles and/or captions.

Purchase audiovisual materials containing captioning expanding section

If the material you would like captioned is available commercially in a captioned form, we recommend replacing your current version with the newer version with captions. Requests for audiovisual materials can be made through Murphy Library.  If Murphy Library is unable to prioritize purchasing the media, the responsibility falls on the department to determine if they have the funds to purchase the materials. The ACCESS Center cannot caption media that is available for purchase in a captioned version, even if you have already purchased a copy without captioning.

Submit your request on ACCESS Connect to caption audiovisual materials expanding section

The ACCESS Center will only caption legally obtained video materials from the original media.

  • If the material you would like captioned is commercially available, but not available to purchase in a captioned form, please submit the original copy of your video media in original case (if available) and a complete captioned media request on ACCESS Connect using the link provided in the notification email you received.
  • If the material you would like captioned is not commercially available (video clip online, student created video, out of production video, etc.), please complete a captioned media request on ACCESS Connect using the link provided in the notification email you received.
Use an appropriate alternate selection of instructional material that contains captions expanding section

Instructors should not use any uncaptioned media in a class where they have been notified there is a student who requires Accessible Audio/Video Materials because this is a violation of the American with Disabilities Act.