Dates & deadlines

Fiscal Year 2018 Business Services, Budget Office, and Facilities Management Deadlines

Please note:

• Purchase Requisitions should be submitted as soon as possible to allow adequate time for processing.  Although most of the deadlines are in June, Purchasing has deadlines in May. 
• Be certain to enter e-Reimbursement requests as soon as possible to allow adequate time for the approval and review processes.
• Conference registration fees can be purchased in fiscal year (FY) 2018 for conferences occurring in FY19 provided the registration is identified as an Early Bird offering expiring before the end of FY18.
• Conference registration fees can be purchased in FY18 if the conference occurs prior to October 1 and a discount is available if booking in FY18.
• A membership should not be paid more than 90 days in advance.
• The same membership or subscription should not be paid twice in one fiscal year without the approval of Business Services.  Approval will be considered for instances in which the vendor changes their billing cycle as well as instances in which the department wishes to change their annual payment date moving forward. 
• If a membership is purchased with grant funds, the term of the membership should not exceed the grant ending date.