SFS (Shared Financial System) Upgrade Deadlines

Printable PDF: UWL SFS Upgrade Deadlines.pdf

 Activity

Date

 Time

Notes

Cash Advances – Submit by

9/27

4:30 p.m.

Cash Advances not fully approved by 4:30 p.m. on 10/04 will need to be recreated by the traveler when SFS is back up on 10/10.

e-Reimbursement Requests – Submit by

9/27

4:30 p.m.

e-Reimbursements not fully audited by 10/04 at 4:30 p.m. will be sent back to the traveler & be resubmitted when SFS is back up on 10/10.

Travel Authorizations – Submit by

9/27

4:30 p.m.

Travel Authorization not fully approved by 4:30 p.m. on 10/04 will need to be recreated by the traveler when SFS is back up on 10/10.  

Purchase Requisitions – Submit by

10/01

noon

Purchase Orders Not Entered by 10/03 at 1 p.m. will not be processed until 10/10.

 

Expense & Revenue Transfers – Submit by

10/01

4:30 p.m.

Transfers not entered by 10/5 at 2 p.m. will not be processed until after 10/10.

Invoices & Payment to Individuals (PIRs) – Submit by

10/01

4:30 p.m.

Invoices and PIRs not entered by 10/04 at 1 p.m. will not be processed until 10/10.

Shop@UW  PAT Tool Not Available After

10/05

4:30 p.m.

Shop@UW PAT Tool available on 10/10 when SFS is back up.

Procurement Card Account Maintenance, Requests, & Access Online Not Available After

 10/05

 4:30 p.m.

Procurement cards can be used for purchasing, but existing cards cannot be modified, new cards cannot be ordered, and Access Online will not be available until after 10/10

 Log out of SFS by

10/05

4 p.m.

Transactions in process and not completed by 4 p.m. will not be saved.

SFS Outage Starts at

10/05

5 p.m.

SFS will be out from 10/05 at 5 p.m. through 10/10.  Email notification will be sent when SFS is back up.

WISDM transaction detail will be limited after

10/05

5 p.m.

WISDM will be available during the SFS shutdown, but transaction detail will be limited.

Systems such as HRS & the Student Information System that access SFS information may be impacted after

10/05

5 p.m.

You will still have access and be able to use these systems, but the access may be limited.

SFS Back up on

10/10

?

Email notification will be sent when we receive notice from UWSA.