A page within Physical Electronics Conference (PEC)

Abstract Submission Guidelines

Submission deadline: July 12, 2023
Notification date: Based on date of submission. Please check your email for notification.

All conference participants interested in providing a contributed talk, presenting a poster, or competing for the Nottingham prize should complete the abstract submission form by 5 p.m. Central Time, July 12, 2023. Please follow the specific instructions for your submission type and use the provided templates. You are asked to upload your abstracts and submission papers in the online abstract submission form. 



The conference will include oral presentations in a single-session format with lively discussions (15 minute presentation with a 5 minute Q&A session). The three-day format of the conference limits the total number of oral contributions to about 40. Except for the Nottingham contestants, a one-page abstract is the sole written contribution required of contributors. Oral presenters:

  • Will be notified of their time slot based on the date of submission. Please check your email.
  • Are invited to participate in the poster competition in addition to their talk.

The Nottingham Prize was originally established in 1966 from contributions given in memory of Professor Wayne B. Nottingham of the Massachusetts Institute of Technology by his many friends and associates. The prize, currently consisting of a certificate and $1000, is awarded to the best student paper presented at the conference. This prize represents a seminal honor, as many Nottingham winners have gone on to become leaders in the field of surface science. In addition, you and your advisor’s names are added to the Nottingham Wikipedia website.

Students interested in competing for the Nottingham prize should follow these special submission instructions. The selected finalists will be asked to give a 15-minute oral presentation followed by a lively 5-minute discussion period.

A student paper is defined as a paper based on a Ph.D. thesis whose date of submission is no earlier than one year before the meeting at which the Prize is given. In other words—all students who are working on, but have not yet completed, their Ph.D. thesis work are eligible. In addition, you are also eligible to compete if you have completed your Ph.D. work but your thesis was submitted less than one year ago. In this case, your talk must be on your Ph.D. thesis work, not on work done afterwards.

The committee requests that a paper submitted for competition have no more than two authors—the student and his/her professor. If the adviser is not a co-author, his/her name should be provided. From those who submit, we will select a set of finalists based on the extended abstract and will inform all applicants of their status based on the date of submission. Please check your email for notification. For those selected as finalists, the registration fee will be waived. All Nottingham contestants must complete and submit the registration form and the housing form (if you intend to use university housing).

They must also submit:

  1. A regular 1-page abstract submitted as a Word document for easy compilation. The competitor's name should be marked with an asterisk (*), and the accompanying footnote should read, "Nottingham Contestant." (TEMPLATE)
  2. A Nottingham Prize competition package, submitted as a single pdf file, including:
    (a) A cover letter indicating your interest in the Nottingham Prize competition. Include in the letter (expected) thesis submission and graduation dates.
    (b) A brief vita.
    (c) An extended abstract of approximately 1500 words. (TEMPLATE)

This year the Physical Electronics Conference will again be awarding prizes for the best posters. Each poster will be judged on the quality of the technical content and the clarity of the presentation. To be eligible for an award, the research must be presented by a graduate or undergraduate student. Cash prizes will be awarded.

Poster specifications
We strongly recommend that posters be prepared on a single sheet, approximately 48" (120 cm) wide and 36" (90 cm) high. Mounting materials including clips, pins, and adhesive tape will be provided. Posters will be mounted on a vertical, cloth divider.