Thesis and dissertation

Due to COVID-19, our physical office is closed and we are working remotely. We are responding to email and phone messages. For more information, visit the University's COVID-19 Response page.

All students completing a thesis or dissertation must adhere to the University Thesis and Dissertation Guidelines for formatting. Theses and dissertations will be archived at the Murphy Library and published online at Minds@UW. Students completing seminar papers and projects must also follow these guidelines if they wish to have their papers archived and/or published online at Minds@UW. 

Formatting your document (before your defense)

It is the student's responsibility to ensure the document submitted meets all standards as laid out in the University Thesis and Dissertation Guidelines. Careful attention to formatting details will speed up the editing process. Failure to do so could result in missing semester deadlines for graduation.

Videos and templates (for title and signature pages) are available to assist you in the process. You should also review the list of common errors. 

Update 4-1-2020: Guidance regarding how to hold an online thesis defense via video conference

Order editing and binding (after your defense)

Once you have made the changes to your thesis or dissertation requested by your committee and they have provided approval by signing the signature page (printed on 20 lb, 25% cotton fiber paper), you are ready to order editing and binding. Update, 3-19-2020: Signature pages not required. Instead, ask your advisor to email gradstudies@uwlax.edu with a list of your committee members and the statement that all individuals have approved the work. 

Select either the Online or In-person order option below and follow the process for completion of an editing and binding order. Update, 3-19-2020: Online orders only during campus closure. 

Editing and binding fees are listed below. If you are facing significant economic hardship, email gradstudies@uwlax.edu to request a waiver of the editing fee. 

  • Editing - $50
  • Binding $10/copy (You are required to provide one bound copy for the Murphy Library archive)
  • Postage $5/copy
  • International postage $15/copy
Online order and credit card payment REQUIRED METHOD expanding section

Complete the Editing and Binding Order Form via Qualtrics. Once you have completed the form, you will gain access to the online payment processing page. Please save the receipt sent to you by PayPal.

In-person order and cash or check payment NOT CURRENTLY SUPPORTED expanding section

Download and complete the Editing and Binding Order formPrint the completed form and pay fees with cash or check at the Cashier's Office, 121 Graff Main Hall. Submit completed form (with a receipt for payment attached) and your Signature Pages to the Graduate Studies Office, 223 Graff Main Hall.

Submit document and signature pages (after you pay for editing)

1. Email the final, committee approved draft of your thesis or dissertation (in Word format) to gradstudies@uwlax.edu

You will hear back from us within 3 days, with instructions about how to proceed with the editing process. Check your email spam/junk folder if you have not heard from us, and email gradstudies@uwlax.edu to follow up if need be. 

The editor will review your document for proper formatting. This process typically takes several rounds of revisions.  Failure to carefully follow the Thesis and Dissertation Guidelines will significantly extend the editing timeline and may result in failure to meet completion deadlines. 

2. Submit your signed signature page(s) to the Graduate Studies Office. One of these submissions must be the original signed page, printed in black ink on 20 lb, 25% cotton fiber paper. Update, 3-19-2020: No need to submit signature pages now. We will complete this step after campus reopens. 

UWL Graduate Studies Office
223 Graff Main Hall
1725 State St.
La Crosse, WI 54601

3. You will be notified when the editor has approved the document formatting and forwarded your thesis or dissertation to the Graduate Studies Director for final approval.

4. After the document has been reviewed by the Graduate Studies Director, the Graduate Studies Office will generate a final digital version of the document, including the completed signature page, which will be shared with you and Murphy Library for submission to Minds@UWUpdate 3-19-2020 - this will be completed after we receive signature pages.

Graduate Studies will notify you, your advisor, and college office of final approval via email. Once the college office has received this notification, you will be processed for graduation. Update 3-19-2020 - this step will be completed without signature pages. 

Prepare approved document for binding (after editing and final approval, and campus reopens)

Update, 3-19-2020: We will contact you after we are back in the office to arrange for the receipt of hard copies for binding.

Once you have received approval from the Graduate Studies Director, you are ready for the final step of preparing your document for binding.

  • Each copy of your thesis or dissertation to be bound must be printed single-sided in black. The Murphy Library copy must be printed on 20 lb, 25% cotton fiber paper; paper type for additional copies is chosen at student/program discretion.
  • You will need to complete a Bindery Label for each copy of your thesis or dissertation to be bound. Please follow the instructions included on this label to ensure the correct submission.