Human Resources

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Welcome to UW-La Crosse! Use the information below to help guide you through the process of getting on board with UWL.

New employee checklist

Before your first day (part 1) required new hire paperwork expanding section

Once you have verbally accepted an offer of employment at UWL and have cleared your criminal background check:

  • You will receive an email from hrinfo@uwlax.edu with your appointment document
  • After signing and returning your appointment document you will receive an email from University of Wisconsin-La Crosse <do-not-reply@ted.peopleadmin.com> with a link to the new employee onboarding system
  • Complete the tasks assigned in the new employee onboarding system.  Delaying completion of the new employee onboarding tasks will postpone access to email and other campus systems (see ‘Before your first day (Part 2) Getting Ready below).
  • Schedule a meeting with your on-boarding specialist, introduced in the appointment document email, to complete your I-9 Employment Eligibility Verification Form.
Before your first day (part 2) getting ready expanding section

You will receive notification of your Employee ID number, UWL email and UWL NetID from Human Resources. 

Employee ID Number is a unique 8 digit number assigned to the University of Wisconsin System staff members.

UWL Email is configured through Office365 and the Outlook application.  Information on how to connect and configure Office365 applications can be found on the ITS Office 365 webpage

UWL NetID is a username to log into most UWL technology services including campus computers, wireless network & network authentication; WINGS, classroom technology podiums, library services and more.  NetID is not the same as email address. Although username is the same for both systems, they can store passwords (and password expiration) separately.  More information on NetID can be found on the ITS NetID webpage.

Parking & Transportation Services

Benefits Information

  • Please visit Benefits at a Glance to review the benefits offered according to your employee type.
  • An email will be sent to your uwlax.edu address with your Benefits Enrollment Deadline Worksheet.  You will have 30 days from your start date to complete your benefits enrollment in your My UW System portal. 
  • Benefit inquiries may be sent to benefits@uwlax.edu

My UW System Portal

Login and explore My UW System, a secure portal that delivers human resources, payroll and benefits information from any computer (Instructions for accessing My UW System Portal).

  • Review and update your home address, phone, and emergency contact information.
  • Review campus address and phone.  Contact Human Resources, if incorrect.
On your first day expanding section

Visit the Human Resources office to complete the I-9 if you have not already done so.  
Bring original identification documents (see last page of the I-9 for eligible IDs).

Campus ID Card: The Staff Eagle ID Card is UWL's official ID Card. It is University policy that all staff have an official University ID Card

• For more information, visit the Eagle ID Card webpage.

Employee Official Photo

  • University Communications takes official staff and faculty portraits during scheduled studio hours throughout the year. These portraits can be used for a variety of purposes - including use as the primary images for employee profile pages in the UWL employee directory.  
  • For more information, visit the University Communications photography webpage.

Welcome aboard!  We are glad you are here!

Welcome to UW-La Crosse! Use the information below to help guide you through the process of getting on board with UWL.

New graduate assistant checklist

Before your first day (Part 1) Required New Hire Paperwork expanding section

Once you have verbally accepted an offer of employment at UWL and have cleared your criminal background check:

  • You will receive and email from hrinfo@uwlax.edu with your appointment document
  • After signing and returning your appointment document you will receive an email from University of Wisconsin-La Crosse <do-not-reply@ted.peopleadmin.com> with a link to the new employee onboarding system
  • Complete the tasks assigned in the new employee onboarding system.  Delaying completion of the new employee onboarding tasks will postpone access to email and other campus systems (see ‘Before your first day (Part 2) Getting Ready below).
  • Schedule a meeting with your on-boarding specialist, introduced in the appointment document email, to complete your I-9 Employment Eligibility Verification Form.
Before your first day (Part 2) Getting Ready expanding section

Benefits Information

  • Please visit Benefits at a Glance to review the benefits offered according to your employee type.
  • An email will be sent to your uwlax.edu address with your Benefits Enrollment Deadline Worksheet.  You will have 30 days from your start date to complete your benefits enrollment in your My UW System portal. 
  • Benefit inquiries may be sent to benefits@uwlax.edu

My UW System Portal

Login and explore My UW System, a secure portal that delivers human resources, payroll and benefits information from any computer (Instructions for accessing My UW System Portal).

  • Review and update your home address, phone, and emergency contact information.
  • Review campus address and phone.  Contact Human Resources, if incorrect.
On your first day expanding section

Visit the Human Resources office to complete the I-9 if you have not already done so.  
Bring original identification documents (see last page of the I-9 for eligible IDs).

Welcome aboard!  We are glad you are here!

Congratulations on hiring your new employee! Supervisors and support staff should work together to ensure a positive experience for the new employee.

Before the employee starts expanding section

Suggested information to review with employee:

  • New hire paperwork. Please remind the new employee that it is important to fill out the new hire paperwork and return the forms to HR as soon as possible. Delaying submission of new hire paperwork will postpone access to email and other campus systems.
  • Date/time/place to report to work. There are guidelines for new employee start dates, confirm start date with HR.
  • Schedule for the first day. What should the new employee expect, should they bring lunch, etc.
  • Appropriate work attire. Inform the employee of the appropriate work attire for your department/unit.
  • Campus Parking/U-Pass/Alternative Parking. Advise the employee on which lots are closest to the building in which they will work.
  • "New employee guide" section on the HR website. Remind the employee about this section which will provide useful information.
  • Relocation expenses. If the employee is receiving relocation expense reimbursement, contact Business Services.

Suggested preparations before the employee's arrival:

  • Inform your department/unit about the new employee. Include start date, general duties and background information, if desired.
  • Prepare workstation. Make sure the new employee's workstation is ready to use
  • Order keys from Facilities or notify of changes in key assignment
  • Order business cards from Purchasing Services
  • Schedule a campus tour with the Vanguards
  • Plan welcoming activities. Morning coffee, department lunch, welcome sign, etc….
First day of employment expanding section
Required first day tasks:
  • Send new employee to HR to complete an I-9 and any other outstanding employment paperwork
  • Please allow the employee time to review benefits information and enroll through the My UW System portal during their first few days of work. The deadline to enroll is 30 days after their start date. Employee benefits questions can be directed to benefits@uwlax.edu.

Suggestions to make the new employee's first day a success:

  • Show the new employee their work space and provide a department and building tour 
  • Introduce the new employee to co-workers and provide information on what roles the co-workers play in the department, provide an organizational chart, assign a mentor, etc...
  • Provide a technology orientation session (computer sign-in, network/shared drives, email, Google docs and calendars, useful websites, online directory, etc...).
  • Identify the Eagle Help Desk for technology assistance
  • Throughout the day, introduce them to individuals on campus that they will be doing business with on a regular basis
  • Take the new employee on a tour of campus or schedule a Vanguard tour
  • Have the new employee stop by the TowerOne Card office for a faculty/staff ID card (the employee will need their employee ID number)
  • Arrange a welcome lunch for your new employee and the department
First week of employment expanding section

Suggestions for the supervisor to discuss during the employee's first week:

  • Employee's position description (PD), the PD document needs to be returned to HR with the appropriate signatures, if applicable.
  • Expectations and goals for the position and the department/unit, the mission, strategy, values, functions, policies and procedures, etc...
  • Preferred methods of communication, work styles of department/unit 
  • Procedures for scheduling time off and reporting unexpected absences, including Timesheet/Leave Report completion and submission
  • Monthly meetings for the first six months of employment for employee and supervisor to touch base

Employment team contacts

Jo Ann Kuester Profile of Jo Ann Kuester
Employment Specialist
jkuester@uwlax.edu
608.785.8626
Specialty areas: Faculty & Academic Staff Appointment Contracts, Reappointments, New Employee Onboarding. Outside Activities Reporting
Shelle Gholson Profile of Shelle Gholson
Employment Specialist
sgholson@uwlax.edu
608.785.6499
Specialty areas:

Faculty promotion, retention, tenure & post tenure review; Faculty immigration; Appointments & onboarding (non-academic units); Miscellaneous Email Accounts; Adjunct Faculty