Employee COVID-19 Testing Requirements

Updated Guidance effective June 1, 2021

  • All employees who are not vaccinated and will be on campus at least one day a week will be required to test for COVID-19 at the BinaxNOW testing center in Cartwright Center.
  • All employees who are vaccinated are encouraged to continue to test on a regular basis, although there is no requirement to do so.  While not required for UWL employees, those who wish to store a digital copy of their Vaccine Card may do so in the MyUW Portal.  

*Information subject to change with short or no notice.

Frequently Asked Questions (FAQs)

Supervisor Responsibilities expanding section

Supervisors will be responsible for ensuring their employees are meeting the testing requirement.  Employees will be paid for the time it takes to be tested and have the rapid results returned. 

If an employee tests positive and is required to submit to a PCR test, they should quarantine for the period of time it takes for the PCR testing and the return of the PCR results.  Employees may work from home, if possible, or can use any available leave during this period.

Should supervisors have questions about specific cases and need further guidance, they are asked to call their Human Resources Partner to discuss the situation.

Last modified: 01/19/2021

Employee Responsibilities expanding section

Employees will be responsible for getting tested at least once, for every two-week period beginning on February 1, 2021, and for maintaining records of their testing.

There is no testing requirement from employees who continue to work remotely or are not on campus for extended periods of time, which in aggregate account for less than one workday a week. If you have questions about this definition, please consult your supervisor.

Last modified: 01/19/2021

GA/TA and Student Employee Testing Requirements expanding section

If you are a GA/TA or Student Employee, you are not required to adhere to the employee testing requirements.  Since you are also a student, you should adhere to the student testing requirements.  

Last modified: 01/20/2021

Positive Test Results expanding section

Employees who test positive must quarantine for 14 days, or if symptomatic, upon release to work by a medical professional.  Employees who test positive for the rapid, BinaxNOW test and must wait for a PCR test, should isolate and not be on campus until their test results have been returned.  

Employees that are required to isolate or quarantine and not be on campus may work from home, if possible, or may use available paid leave, including sick time.  Use of sick time has been temporarily expanded to include:

  • The need for the employee to quarantine or isolate;
  • The care for themselves or immediate family members who are ill with COVID-19; or,
  • For employees who may need to be absent from work responsibilities for childcare obligations due to facility closures related to COVID-19.

When an employee may be absent from work due to testing positive, they need to notify their supervisor of their absence. 

Last modified: 01/19/2021

How to Test and Testing Facility Information expanding section

Employees will be paid for the time needed to test and wait for their rapid test result at the UWL BinaxNOW testing facility on the third (3) floor of the Cartwright Center.  Beginning on May 17, 2021, when checking in at the Cartwright Center, employees should use the NORTH entrance, (employees may use the West entrance until May 17, 2021).  Employees will be asked for their employee ID number.

In order to be tested, employees must register online through this webpage.  Employees may register at times that are convenient to their schedule, and not unduly disruptive to their work obligations.

The general hours of operation for the on-campus testing facility are:

  • Monday – Friday: 8:30am – 4:30pm
  • Saturday: 10:00am – 2:00pm

Employees may test at other facilities but are reminded of their record-keeping requirement to ensure they have appropriate documentation that they are meeting the policy testing requirement of at least once every two weeks. Testing off-campus may not be considered compensable time.  Please check with Human Resources for additional details.  

Last modified: 05/11/2021

Other testing facility options expanding section

Employees are encouraged to use the on-campus testing facility, however, they may choose to visit another testing location such as those being offered by the La Crosse County Health Department. 

There are also self-testing kits you can order and have shipped to your home, click on the links below:

Employees are reminded of their record-keeping requirement to ensure they have appropriate documentation that they are meeting the policy testing requirement at least once every two weeks. Testing off-campus may not be considered compensable time.  Please check with Human Resources for additional details.  

Last modified: 02/02/2021

Possible Testing Outcomes and Guidance to Employee expanding section

There are 4 possible test result types:

  • Asymptomatic with negative antigen test > No need for a PCR test
    • No time away from work is required.
  • Asymptomatic with positive antigen test > A follow-up confirmatory PCR test is needed
    • The employee elects not to receive PCR - the employee must quarantine for 14 days.
    • The employee elects PCR, is negative – employee may return to work.
    • The employee elects PCR, is positive – the employee must quarantine for 14 days.
  • COVID Symptomatic with negative antigen test > A follow-up confirmatory PCR test is needed
    • The employee must quarantine for 14 days and cannot return to work until symptoms substantially improve and the employee is fever free without medication for 72 hours.
  • COVID Symptomatic with positive antigen - Presumed positive, begin isolation protocols
    • The employee must quarantine for 14 days and may not return to work until symptoms substantially improve and the employee is fever free without medication for 72 hours.
    • If the employee chooses, on their own, to receive a PCR test, and tests negative, the employee then may return to work only when symptoms substantially improve, and the employee is fever-free without medication for 72 hours.

Last modified: 01/19/2021

Exemption from Testing due to having had COVID expanding section

A 90-day testing exemption can apply to individuals who were symptomatic, and tested positive with an antigen test.  This exemption applies only if the employee was symptomatic when tested. 

Additionally, anyone that has received a positive PCR test maintains a 90-day exemption - from the date of receiving the results of that PCR test - for the required employee testing.

Last modified: 01/22/2021

Information for employees who are schedule to work outside of normal business hours expanding section

Employees who have schedules that are outside of the regular business hours of the on-campus testing center or regular university business hours should consult with their supervisor to determine the best strategy to comply with the UW System policy on testing. 

Last modified: 01/19/2021

Employees requiring accommodations expanding section

The university will consider an employee's request for accommodation to the testing requirement. Please contact hrinfo@uwlax.edu if you are requesting accommodation. 

For example, if the employee cannot satisfy the requirement through the use of the nasal swab test offered at the Cartwright Center, the employee should consult with their medical provider to determine what other testing options might be available to the employee to meet the testing requirements.  

Last modified: 01/20/2021

Information on Employee Pay When Tested expanding section

Employees will be paid for the time of testing and the initial results. Hourly paid employees should work with their supervisor to ensure the testing requirement is met in periods where the employee is not projected to need overtime pay.

Employees may use available paid leave, including sick leave if they receive a positive rapid test result and need to isolate while a PCR test is administered and results returned. 

If employees decide to be tested off-site and off-campus, they are reminded of their record-keeping requirement to ensure they have appropriate documentation that they are meeting the policy testing requirement at least once every two weeks. Testing off-campus may not be considered compensable time.  Please check with Human Resources for additional details.  

Last modified: 01/21/2021

Addressing errors in the registration portal when you try to change your email expanding section

To protect your private health information, (PHI) and avoid duplications in the eTrueNorth (eTN) system, employees may not be able to update their email, even if they try to create a new account. 

The solution is to modify your email address within your existing account.

Log in with existing credentials, and select User Profile in the upper right-hand corner of the screen.  Then select, update your email address.  Click "save" at the bottom of that form to complete the email preference update.

Updating you Email Address in eTN

 

 

 

Last modified: 01/21/2021

Employees that have been vaccinated and testing requirements expanding section

Employees that have been vaccinated, (i.e. those employees who have received the two-dose vaccine or the one-dose vaccine and post the two-week period after the final dose), are exempted from the testing requirement but encouraged to continue to test regularly.  

Last modified: 05/11/2021