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Sponsorship/exhibitor information

Important exhibitor documents:

Motif Hotel Exhibitor Credit Card Authorization Form

Motif Hotel Exhibitor Shipping Packet

Institutional sponsorship:

I encourage you to consider co-sponsoring a refreshment break or the Opening Reception.   We welcome any level of sponsorship from your university. The contribution levels below are suggested.

Opening Reception or refreshment break: $250 per sponsorship

In return for your sponsorship, the Western Association of Graduate Schools will publicly recognize your institution during the conference and on the signage at the sponsored event and prominently display your institution’s name in the conference program. 

Registrations received by January 18, 2017 will be included in the conference program.

Corporate sponsorship/exhibitor information:

The Western Association of Graduate Schools (WAGS) cordially invites you to attend and become a sponsor of the 59th Annual Meeting on March 19-22, 2017 at The Motif Hotel, Seattle, Washington. WAGS is an organization of 90 member institutions of higher education in the western United States, Canada, Mexico, and the Pacific Rim that offer master’s and doctoral degrees. WAGS is a regional association affiliated with the Council of Graduate Schools.

We strongly encourage corporations, companies, and agencies that support or provide services for graduate education to sponsor the meeting and become WAGS members.  Membership in WAGS is open to organizations, both profit and non-profit, who are engaged in graduate education or related services.  

As a meeting sponsor you will receive:

  • A one-year membership in WAGS absolutely free
  • A time slot at the Sponsor’s Showcase as part of the meeting for Gold and Platinum
  • Immediate access to 90 leading graduate schools
  • Exhibit and advertising space, networking opportunities, and participation in the collegial WAGS community

NOTE: For $350, you may add an additional representative to attend the conference.

Registrations received by January 18, 2017 will be included in the conference program.


Exhibit space Conference registrations Complimentary ad in program


Wireless internet
Platinum - $5000 2 tables 2

Logo & full
page ad
Dinner event Complimentary
- $3000

Logo & 1/2
page ad
or lunch
- $2000

Logo & 1/4
page ad
Reception or breaks Complimentary
- $1000




Shipping information: 

Any materials sent to Hotel may arrive no earlier than five (5) days in advance. Hotel will charge the following handling and storage fees for both inbound and outbound packages, based on weight:


  • 0-5 pounds - $7 charge
  • 6-20 pounds - $15 charge
  • 21-50 pounds - $35 charge
  • Exceeding 50 pounds - $1 per pound
  • Pallets - $125

Hotel and its associates will not break down or move pallets without written consent. $50 labor fee will incur per pallet.

When preparing items for shipment, please label them as follows:

c/o Motif Seattle
1415 Fifth Avenue
Seattle, WA 98101
Attn: Banquet Department – Hold for function on March 19-22
Western Association of Graduate Schools

Exhibitors are responsible for returning shipping costs and methods for all packages.