Posted 9:48 a.m. Thursday, Oct. 16, 2025
Please see the information to learn more about this year and future years performance reviews in Workday
Understanding Performance Reviews in Workday
In late July, supervisors received a Workday task to complete performance evaluations for their direct reports. As this represents a shift from our previous performance evaluation process, we want to highlight a few key updates and provide helpful instructional materials to support you through the transition.
Current task assignment in Workday
The current Workday task asks supervisors and employees to do two things:
- Set goals for the upcoming year, and
- Confirm the final overall performance rating for FY 24/25 by entering it into Workday.
While this may feel like an additional step compared to last year’s evaluation process, it is a critical requirement. Supervisors must complete this task to ensure that employee goals are properly documented, and that the performance evaluation process can be finalized in July 2026. If this information is not entered now, there will be no way to complete next year’s evaluations in Workday.
Overview of the 2025 Process
This document outlines the process that is currently taking place for 2025, as well as what the process will look like going forward in 2026. Although the task in Workday appears to be asking supervisors to re-evaluate direct reports, it is a shortened version of a performance evaluation. The process for 2025 is outlined below:
- Supervisor receives task ‘to complete performance evaluation'.
- Supervisor opens the task and confirms and/or modifies job responsibilities.
- The supervisor then adds goals the employee will be evaluated on for the upcoming year.
- Supervisor submits.
- Supervisor receives the task to review the job responsibilities and goals; to make comments and suggest edits.
- Employee submits.
- Supervisor receives task to review anything from employee and to confirm the final overall rating from last year.
- Supervisor submits.
- Employee receives task to review this information. Employee reviews and finalizes the goals and overall performance rating from last year.
- Employee submits. Once this information is submitted the review becomes final.
Uploading Previous Evaluations
Uploading the previous year’s performance evaluation into Workday is optional. While Workday provides the ability to upload this documentation, it is not required as long as the FY 24/25 performance review was saved in HRS, it remains accessible if needed in the future. Supervisors are not expected to re-upload prior evaluations or recreate last year’s performance review in Workday.
Annual Timelines
Within Workday, all universities, including UWL, will conduct performance reviews on a fiscal year (FY) basis beginning in FY26. The reviews will begin in July of each year following the end of the previous fiscal year and must be completed by October 31. It is important to note that although managers have received the task to complete performance evaluations for the upcoming year (as outlined above), the deadline for finalizing the goals and overall performance rating is October 31.
Rating Scales
Workday uses the following rating scales for Staff and Instructional Academic Staff evaluations:
- Failing to Meet Expectations
- Partially Meeting Expectations
- Meeting Expectations
- Exceeding Expectations
This is a slight modification from previous rating scales. To align last year’s ratings with Workday’s format, use the following key:
Previous Rating | Workday Equivalent |
Does Not Meet Expectations | Failing to Meet Expectations |
Meets Expectations | Partially Meeting Expectations / Meeting Expectations |
Exceeds Expectations | Exceeding Expectations |
Additional Resources
Below are links to further instructions regarding performance reviews:
- Performance Reviews Overview
- Manager Tasks in Performance Reviews – Manager
- Employee Tasks in Performance Reviews – Employee
- Launching a New Employee Goals and Expectations Review
- Launching a Probation Final Performance Review
If you have questions after reviewing the information and resources available, please check out the GetHelp page on the Workday website or contact our office at hrinfo@uwlax.edu.
