Posted 1:45 p.m. Friday, Oct. 8, 2021
On November 7, 2021, academic staff, university staff, and limited appointees will have updated job titles and new, standard position templates which will be used to provide a general overview of the type of work expected from employees holding that assigned title.
On November 7, 2021, academic staff, university staff, and limited appointees will have updated job titles and new, standard position templates which will be used to provide a general overview of the type of work expected from employees holding that assigned title. The university will also have a market-informed title and salary structure to attract, recruit, and retain a highly qualified workforce. These changes are a result of the Title and Total Compensation (TTC) Project.
Employee Conversations and Notification
Affected employees have been notified either by an email notification sent on September 3, 2021, or through conversations with their manager (or human resources contact) to confirm their proposed job title and Fair Labor Standards Exemption (FLSA) status. While the conversations with HR are optional, if you have additional questions or concerns, contact human resources.
If you are an affected employee, you can view your preliminarily mapped title here.
Official Title Notification Letters by Early November
Employees will receive a title notification letter (via email) from UW Shared Services by early November. The letter will confirm an employee’s job title, proposed business/working title, exemption status (hourly or salaried), and salary range. Base pay and benefits will not be reduced because of the TTC Project. Employees will also receive a link to the university’s new salary structure. This Salary Structure factsheet explains the general concepts of a salary structure, salary range, and salary grade.
Salary Structure Available After November 1
The market-informed salary structure will be available for employees to view online. The title notification letter will include a link to the salary structure that will be available in early November. The Title and Standard Job Description Library will be updated to include the new salary ranges for each standard job description after that time.
New Titles, Salary Structure, and Position Descriptions Effective November 7
The university will have a new title and salary structure which will allow it to compete for top talent, retain its excellent employees, and stay current with the labor market. Human resource professionals will have better position data and will have processes to conduct market reviews to ensure the new structure remains current.
Job Title Appeals
Employees who believe their assigned standard job description does not match their current duties may submit a job title appeal.
November 7 – December 31, 2021: Department/Unit-Led Informal Appeals Process
Employees who disagree with their assigned TTC title can work with their supervisors and their human resource partners to attempt to resolve any concerns in advance of the official appeals period that starts on November 22.
November 22 – December 31, 2021: Employees May Submit a Formal Appeal
Employees who are unable to resolve their concerns informally can submit an official appeal utilizing the appeal form starting November 22, (form not available until November 22). The placement of titles in the salary structure is not appealable.
An overview of the formal Job Title Appeals Process is available online. Prior to submitting a formal appeal, employees must attempt to resolve their concerns with their immediate supervisor and human resources. Information on the appeal process may be found here.
January 1 – February 28, 2022: Formal Hearing of Title Appeal
During this period, the hearing panels will undergo training and review the formal appeals of employees. The panels will make recommendations to the Chief Human Resources Officer who will have the final determination on the title assigned to an employee.
On behalf of the TTC Project and campus leadership, I would like to thank UW–La Crosse employees for their continued support as we implement this critical initiative.
For more information, employee resources, and to view the Standard Job Description Library, visit https://www.uwlax.edu/human-resources/common-requests/title-and-total-compensation-project/title-and-total-compensation-project/