Staff Resources

A page within Youth Programs

Before you begin preparing your documents

We are revamping our program approval processes — please reach out to Meredith Thomsen before you start preparing your documents.

UWL Youth Protection Campus Presentations

To better understand protection/safety of minors on our campus, the Youth/Minor working group would like to offer two campus presentation opportunities. During each of the hour-long introductory session, participants will learn more about UWL and UW System policies related to Youth/Minor protections, best practices, timeline for implementation of policies and next steps. There will be time for discussion. Please see the date and Zoom link information below.  Each training will cover the same content and will be recorded.
Prenicia Clifton, Director of Youth Protection and Compliance, University of Wisconsin-System Office of Compliance, and Integrity, visited the UW-La Crosse campus for a series of presentations and meetings with stakeholders. UWL's Advisory Group also presented UWL's Interim Process to host a youth activity. 

UWL Guidance and Information

Program Director Document Templates

To register a precollege or youth program and submit required documentation, please click on the following link.  (Please note that you will have to log in utilizing UWL credentials): Precollege and Youth Program Registration Form

This document is to indicate the administration of the is aware that a youth program is occurring and that they support it: Youth Activity Acknowledgement Form (formerly known as Risk Sponsorship form).

The following document must be submitted when registering a youth camp or program: Staff Roster Template


The following document must be submitted at the conclusion of each camp/youth program: Program Participant Roster Template

Here is an example of a parental consent and waiver release form for your youth camp or program: Parental Consent Form

Sample permission slip for field trips Permission Slip Template

Volunteer Agreement (word document)

Media Release Template (word document) and (PDF). 

COVID/Health Mitigation Plan Template

Communication & Phone Tree Template

Reporting Protocol Template

Incident Reporting Template

Safety and Emergency Response-Guide

Youth Activity Emergency Plan Fillable

Emergency/Youth Safety Protocols Template 1 and Template 2

Youth Health Form

Program Waivers Template (geared more towards 1-time experiences, such as research lab experience, private lessons, etc.) 

This document provides information related to PPE requirements.  PPE and NPI Reminders

Precollege and Youth Camps and Program Personnel

Please utilize this link to submit certificates of completion for required training: Youth Camps and Programs Document Submission Form

Certain people in Wisconsin are required either by the state statutes or by an executive order of the governor to report suspected child abuse and neglect. There is a system in place — child protective services and law enforcement agencies, tribal services, community treatment and support services, foster care and the court system — to intervene on behalf of children who may be abused or neglected and to secure their safety.

Please click here to access the training: Mandated Reporter Online Training

Any individual who has significant responsibility for student or campus activities is a Campus Security Authority. Youth program staff are designated as CSAs at UWL.

In compliance with the Clery Act, annual training is required for all CSAs of their responsibilities to timely report any crimes for which they are notified. View the training video and complete the training assessment. [Total completion time: 15 minutes].


Professional Development

This link provides access to the UW System registration site of current and ongoing professional development:  Professional Development Series

This website houses the information related to previous professional development sessions provided by UW System.  Topic covered include:

  • COVID-19 Trauma and the Youth Response
  • Youth Programming in the Age of COVID-19
  • Youth and Anticipated Medical Changes for Program and Reopening
  • Virtual Programming Lessons Learned
  • Updates in Licensing and State Trends
  • Building a Reopening Plan for Minors on Campus

To register for and attend Youth Mental Health First Aid Training, please outreach to Kara Ostlund via email at 

UW System Guidance and Information

This document was provided by UW System and provides guidance for virtual programs.  UW System Guidance for Transitioning Precollege and Youth Activities to Virtual Platforms

This document provides guidance regarding COVID-19 testing and reopening our campus to minors.

UW System Guidance for COVID-19 Testing and Reopening Campuses to Minors

This document provides information related to who should be tested and how often they should be tested: UWS Youth Programming Testing Matrix for Multi-Day Programs

Helpful Documents and Information

The American Camp Association (ACA) and the YMCA of the USA (Y-USA) are engaged together to provide educational resources to both day and overnight camps, state and local health departments, and parents/guardians and campers. The educational resources are being developed by an independent expert panel being coordinated by Environmental Health & Engineering, Inc. (EH&E), a Boston-based consulting firm specializing in environmental health. This expert panel has convened specialists in pediatric medicine, camp medicine and nursing, epidemiology, infectious disease management, biological safety, industrial hygiene, organizational design, and other technical specialties. These educational resources will be shared with CDC and state and local health departments so that all parties can be informed. Information will be available on the ACA and Y-USA websites as it becomes available.

To access ACA's field guides for camps, please click on the following link: ACA Field Guide for Camps

The following document provides information related to the CDC's recommendations regarding the readiness of and how to prepare youth programs and campus to prevent and/or limiting the spread of COVID-19 among campers.

To view the document, please click on the following link: CDC Suggestions for Youth Programs and Camps: Readiness and Planning Tool

To access the Center for Youth Program Quality Assessment and School-Age Program Quality Assessment website, please click on the following link:  Assessment and School-Age Program Quality Assessment