Open meetings

Wisconsin Open Meetings Law https://www.wisconsin.edu/general-counsel/legal-topics/open-meetings-law/ requires a public notice of a meeting of a governmental body be given at least 24 hours prior to the commencement of such meeting (unless such notice is impossible or impractical). Separate notice of each meeting must also be given. At UWL, the master event electronic calendar is used as the official site for posting meetings.

Search & Screen meetings are the only open meeting announcements that need to be posted after review by Human Resources https://www.uwlax.edu/human-resources/conducting-a-search-and-screening-meeting/.

To post a meeting announcement, send an email to hrservices@uwlax.edu. The Subject line should describe the posting (e.g., Math Department Search & Screen Meeting May 3, 20XX). The remaining details (time, location, and brief agenda) should either be in the body of the email or contained in an attached document.  The notice should include the phrase “Meeting may go into closed session to consider possible employment and personal history of candidates as provided in section 19.85 (1)(c) of Wisconsin Statutes.”

Governance Group Committees and Subcommittees should post directly to the Master Events calendar https://share.uwlax.edu/submission-form.

The meeting information should include the name of the committee, the date, time, and location of the meeting and a brief agenda. A contact name is recommended.

Departmental Committee meetings should post directly to the Master Events calendar https://share.uwlax.edu/submission-form making sure to select both the department AND open meetings as filters on the same event.

Departmental personnel meeting notices associated with the review of personnel (e.g., annual review, retention, merit, tenure, promotion, and post-tenure review) should include the phrase “Meeting may go into closed session to consider possible employment, promotion, compensation or performance evaluation data of candidate(s) as provided in section 19.85 (1)(c) of Wisconsin Statutes.”  

Departmental search and screen should use the process indicated above under search & screen.  

The meeting information should include the name of the committee, the date, time, and location of the meeting and a brief agenda. A contact name is recommended.