Posted 9:36 a.m. Thursday, July 10, 2025
The Fair Labor Standars Act (FLSA) requires that employers keep accurate records of non-exempt employees' work hours.
Historically, many managers have entered time on behalf of their direct reports. With the implementation of Workday, this practice is no longer permitted. Moving forward, employees are required to enter their own time for several important reasons:
1. Employee Accountability
- Direct time entry promotes personal responsibility and ensures accuracy in reported hours.
2. Protection of Employee Rights
- When managers enter time on behalf of employees, it may compromise employees’ rights in wage disputes. Self-entry helps preserve these legal protections.
3. Legal and Institutional Risk
- Allowing others to enter time can expose the University to significant legal risks. Ensuring employees enter their own time helps maintain compliance and reduce liability.
4. Fairness and Transparency
- This change helps eliminate the perception of favoritism and supports a more equitable work environment.
If employees need assistance with entering their time, a variety of job aids are available to guide them through the process step by step. https://kb.wisconsin.edu/workday/internal/144948
For employees whose primary language is not English, these resources are also available in multiple languages to ensure accessibility and ease of use. Simply scroll to the bottom of the page for the available options.
Lastly, Workday makes it easier than ever to enter your time with the Workday Mobile app, available for smartphones and other mobile devices.
To get started, please review the installation instructions available https://kb.wisconsin.edu/workday/internal/144790. This convenient option allows you to manage your time entries anytime, anywhere!
