Business manager specific information

• Payroll & compensation
  • Additional Pay (Overloads, Lump Sums, and Summer Pay)
  • Hourly Employee Payroll Information
  • Salaried Employee Payroll Information
• Student Employment
• General Payroll Operations Assistance through UW Shared Services

• Banked Leave Conversion
• Edit/Cancel an Absence
• Manager Time & Scheduling Hub
• Report No Leave Taken
• Report Leave
• View Absence Balances
• View Absence Request History
• Legal Holiday - Record Absence
• Entering time in Workday
• Additional resources

Annual review: You are required to participate in an annual review of performance.

Appointment Details Regarding Employment Policies: All employees are subject to certain sets of policies. For information on all employment policies and practices, visit the HR Policy Page and the UW System Policy Page. Employees should also review the Employee Handbook.

Appointment Contingency: While the university expects to fulfill the terms of this appointment, this position is directly tied to external funding and is contingent on continued funding and availability of work for the duration of your appointment. Funding or working condition changes can occur at any time. This position may be eliminated, modified, or the percentage of appointments reduced, because of these changes.

Computers & Peripherals: In accordance with Information Technology Services (ITS) policies and the agreement with the dean, you will be provided a computer. Computers are networked to printers/scanners/copiers in the department.

Course enrollment: You are paid based on credit hours assigned to this course and based on enrollment. This offer is contingent upon the number of credits assigned to the course and upon satisfactory enrollment in the assigned courses, or related courses, as determined by the Dean in consultation with the Provost at the conclusion of the registration period. If enrollments are not sufficient to warrant continuing one or more of the courses, the appointment may be modified to suit the enrollment demands, including withdrawal of this offer.

Driver's Authorization: you must maintain a valid driver's license during the term of your employment. See this page for more information.

Early Start (CASSH): You requested an early start (with a pro-rated one-month salary) for the month beginning August 1, in the year this contract will be effective for the purpose of writing a scholarly article for submission to an academic outlet. Prior to August 1, please submit a one- to a two-page prospectus to the College stating what specifically you would do during August.

Early Start (CSH): You requested an early start (with a pro-rated one-month salary) for the month beginning August 1, in the year this contract will be effective. For the purpose of writing and submitting grant proposals (one internal grant proposal and one external grant proposal as required by the Provost’s Office). To request an early start, you would submit a one- to a two-page proposal to the College of Science and Health office (by June 1) stating what specifically you would do during August, what grants you would submit (projects and funding agency information) and an estimate of the dollar amount of the grant(s). Possible internal grants include UWL Faculty Research Grant for possible support for the following summer term, UWL Faculty Development Grant, and/or UWL International Development Grant. Information on these internal grant opportunities (as well as UW System grant opportunities) can be found at our Grants page.

Employment Eligibility: This offer may be withdrawn or terminated if this contingency is not satisfied: completion of the Employment Eligibility Verification Form I-9 on or before the first day of employment.

General position responsibilities: The duties and responsibilities, as outlined in the attached position description, will be reviewed with you by your chair/supervisor.

Graduate Assistant / Teaching Assistant Conditions of employment: *Satisfactory performance of your assistantship duties. *Maintenance of Good Academic Standing, per University academic policies. *Adherence to other University academic policies.

Irregular Annual Appointment: Your appointment is less than one full-time equivalent (FTE), and as such, you will be required to not be engaged for work during certain periods of time throughout the fiscal year. These dates will be defined by your supervisor and require notice to Human Resources as to when you will not be reengaged for work. Please refer to this resource for additional information.

Limited Appointment: This is limited appointment, subject to the provisions of Wisconsin State Statutes Section 36.17, UWS Administrative Code Chapter 15, and University of Wisconsin System Administrative Policies. As the X Title for X Division, you are directly involved in the formulation, interpretation, and monitoring of policies and major program directions on behalf of the Vice Chancellor for X Division. You serve at the pleasure of the Vice Chancellor who is the appointing authority.

Medical Leave for Faculty: For the purposes of medical leave (e.g.,FMLA) during the ~30 weeks associated with the academic terms (15 for Fall and 15 for Spring), teaching is calculated as 60% of the overall workload; scholarship 30% and service 10%. The teaching percentage could be lower as determined by the Dean if the faculty member has a reduced teaching load from the 12 credits based on department or college workload reassignments. Scholarship range is generally 10-30% and service 10-20%. There are nine weeks of the ~39 week contract year outside of the standard 14 week semester (+ one week of finals) where 100% of the faculty member’s time could be considered scholarship and/or service.

REVIEW: MOA: Satisfactory completion of a terminal degree will result in a new appointment with the title of Assistant Professor and salary stated in the attached memorandum of agreement, (MOA). The appointment term will be either 2 or 1.5 years and subject to renewal. See the full, attached, memorandum of agreement, (MOA) for more details.

Multiple Positions: Employment at UWL is comprised of multiple positions. Continued employment in one position, is contingent on continued employment in the other position(s). You will receive a separate appointment document for each position held at UW-La Crosse. [Insert both positions and appointment data].

NCAA regulations: Your coaching assignment includes pre-season preparation, organization, practice, post-season tournaments, record and report completion, and details of related matters. We are required according to NCAA Bylaw 11.2 to advise you of your responsibility for adherence to all NCAA regulations. *A staff member who is "found in violation of NCAA regulations shall be subject to disciplinary or corrective action as set forth in the provisions of the NCAA enforcement procedures." *Such action may include suspension for a period of time, without pay, or termination if the violation is significant or repetitive. *Your preseason coaching duties will be established by the Athletic Director in compliance with the NCAA Bylaws. *Compensation for preseason duties that are outside the academic appointment period will be paid as a lump sum payment.

New employee Criminal Background Check: This offer of employment is conditional pending the results of a criminal background checkand/or the reference check process that includes questions regarding sexual violence and sexual harassment. If the results are unacceptable, the offerwill be withdrawn or, if you have started employment, your employment will be terminated.

Non-exempt employees: A non-exempt position is entitled to overtime/compensatory time, for hours worked over 40 per workweek. Overtime is subject to the UW-La Crosse Overtime and Compensatory Leave policy: https://kb.uwlax.edu/internal/103690

Non-Redbook: This position is not eligible for any pay increases or career promotion.

Partner/Spousal Hiring: You have requested to engage the university's spousal/partner hiring policy. This policy allows for a review of any vacant position not yet posted to determine if the partner meets the qualifications for that vacant position. If the supervisor for that position determines an interview is appropriate, your partner will receive an interview and possible employment. There are no guarantees for placement. Learn more at: https://kb.uwlax.edu/103693 

Position Funding: This position is contingent on program needs, availability of work, and continued funding as defined by the grant or program funder. Funding changes can occur at any time. This position may be eliminated, or the percentage of appointments reduced, as a result of funding changes.

Project-Based Appointment: *The expected length of this project appointment is: [INSERT NUMBER OF MONTHS/YEARS].
*The UW System University System Administrative Policy 1256 states that the total duration of a project appointment cannot exceed four (4) years.
*Project employees are ‘at will’. The project appointment may be terminated without notice, for any reason.
*As a project employee, you are subject to the Wisconsin Retirement System (WRS) eligibility requirements in Wis. Stat. 40.02(26) and 40.22 and in Chap. 3 of the WRS administrative manual.
*Project employees with an appointment of 50% or greater are eligible for full employer contribution towards health insurance, in addition to other benefits as outlined in UW System Administrative Policy 1256.

Rehired annuitant: You are required to complete the attached Rehired Annuitant form (ET-3219). You are responsible for maintaining and monitoring your hours as required by ETF as an affected annuitant.

Relocation Assistance: You have been awarded a stipend of up to $X in relocation cost assistance. This stipend may not be paid more than 30 days before the awardee’s relocation date. All applicable relocation awards must comply with university policy. For more information on how the relocation assistance is awarded and paid to the employee, please reference this policy: https://kb.uwlax.edu/116780

Research Interns: The University of Wisconsin System Unclassified Personnel Guidelines state that Interns can only be appointed for up to a three-year term.

Start-Up Costs: As stated in this appointment document, you have been awarded startup funds for one or more of the following, research, professional development, creative activity, or specialized equipment purchase. The costs for the startup conditions must be approved prior to the procurement of any services, materials, or equipment.

Teaching Load/Course Reduction: You have been granted a course reassignment for research or other projects. The terms of this will be discussed and agreed to by your department chair.

Temporary appointment: *The need for this position/duties is temporary in nature.
*The UW System University Personnel System Administrative Policy 1256 states temporary employees are limited to working 1040 hours within 12 months from the start date of the position.
*Temporary employees are ‘at will’. The appointment may be terminated without notice, for any reason.
*As a temporary employee, you are subject to the Wisconsin Retirement System (WRS) eligibility requirements in Wis. Stat. 40.02(26) and 40.22 and in Chap. 3 of the WRS administrative manual.
*Temporary employees are typically not eligible for benefits upon hire. Human Resources will review this appointment and notify you if you are benefits eligible. Additional information can be found in UW System Administrative Policy 1256.
*This position is not eligible for any pay increases or career progression/promotion.

Telecommuting Employee Agreement: Your position, either whole or in part will be located remotely or off the main UWL campus. You will be required to complete the Telecommuting Agreement after your UWL email and network credentials have been activated. You will receive an automatic email when they are active. Follow the Telecommuting Policy to complete the required form: https://www.wisconsin.edu/uwpolicies/uw-system-administrative-policies/telecommuting/

University Staff Probationary Period: *This position requires you to serve a probationary period. *During your probationary period your performance will be evaluated. Your supervisor will share the results of the evaluation with you. *Your probation end date is: [INSERT DATE].

Onboarding is a critical part of welcoming a new employee. Learn more at our onboarding center. Here you will Onboarding learn about what the employee receives, and what your responsibilities will be to help transition the new employee to UWL.