Student employee onboarding
A page within Human Resources
- Start a Direct Hire in Workday
- Make sure to include accurate employment dates (the first date the student will report to work, including training).
- IMPORTANT: Please note that student employment positions cannot exceed the current academic year.
- The form should be completed at least 10-days prior to the beginning of employment. This is required to allow the new employee time to complete all the required paperwork and onboarding items.
- Both the W4 and Direct Deposit (payment elections) can be completed in Workday. Students are not able to complete these forms until their first day of employment. Please allow students time to fill these out on their first day to allow for proper payroll processing.
- Additional Resources
- Managing Onboarding Status for New Hires
- Supervisors can log into Workday to review the status of their student employee(s). They can find this information through the onboarding summary. This will show what tasks are completed, in progress or not started.
All student employee onboarding will be completed through Workday. It is the responsibility of the supervisor to ensure all onboarding items are completed prior to the student starting work. Student employees should carefully monitor their emails for instructions on the requirements to fully complete their onboarding.
While UWL uses an onboarding system that allows employees to easily complete most of their new hire paperwork online. Employees will still be responsible for providing I-9 identity verification documents to the HR office. Onboarding and the I-9 verification should be completed prior to the employees' first day of employment.
Contact us
- HRIS Manager
- 212 Cartwright Center
- vheal@uwlax.edu
- 608.785.6495
Specialty areas:
Supports HR Operational tasks for the Chancellors and Provost Offices
Manages and is responsible for the performance of the daily operations of the HRIS function