Human subjects review Institutional Review Board (IRB)

Help With Human Subjects Review 

The Associate Vice Chancellor for Academic Affairs provides administrative oversight to the Institutional Review Board for the Protection of Human Subjects, its Executive Committee, and its chair. The IRB's function is to review research protocols for the use of human subjects in research (funded or non-funded) proposed by faculty, staff and students of UWL. 

A guide and necessary forms for submission of proposals to the IRB are available from the links below. The office is in 243 Graff Main Hall and can be contacted via phone at 608.785.8044 or email at irb@uwlax.edu.

Protocols are submitted electronically to irb@uwlax.edu. All items of the narrative statement (page 10) must be numbered to correspond to each specific IRB requirement.  Complete instructions are available below in the A Researcher's Guide for Submission of Protocols - protocols must meet the submission requirements.  Forms with signatures must be scanned and electronically inserted into your submission document.  All materials should be submitted in one continuous PDF file.  Please see page 11 of A Researcher's Guide for Submission of Protocols for details.

Required Online Training Course

Registering for a CITI Program Training Account & Human Subjects Research Courses expanding section

Note: if you already have a CITI account and just need to add the Human Subjects Research course, log in and then select "Add a Course". Skip to Step 7 of the instructions below to enroll in the Human Subjects Research training program.

Step 1:  Go to the CITI registration page and under “Select Your Organization Affiliation”, type “Wisconsin” in the box and then select University of Wisconsin – La Crosse.  Click on “Continue To Create Your CITI Program Username/Password”.

Step 2: Enter your first and last name and email address.  Enter your name here as you would like it to appear on your completion reports. *Please note that using your UWL-issued email address is preferred for account recovery purposes.* Click on “Continue to Step 3”.

Step 3: Choose a username, password, and security question.  Click on “Continue to Step 4”.

Step 4: Enter demographic information and click on “Continue to Step 5”.

Step 5: Click “NO” when asked if you want to request Continuing Education Unit (CEU) credits.  Answer the next two questions and click on “Continue to Step 6”.

Step 6: Complete the personal information requested.  For your Department, students can use their major (Biology, Microbiology, etc.).  For the Role in Research, choose a role that is most appropriate for your involvement in the research.  Click on “Continue to Step 7”.

Step 7: Scroll down to Question 7 (SKIP ALL OTHER QUESTIONS FOR IRB TRAINING), “Human Subjects Research” to select your curriculum*.  Choose one learner group from the list below based on the type of human subjects research activities you will conduct:     

  • Biomedical Research Investigators: Choose this group to satisfy CITI training requirements for Investigators and staff involved primarily in Biomedical research with human subjects. 
  • Social & Behavioral Research Investigators: Choose this group to satisfy CITI training requirements for Investigators and staff involved primarily in Social and Behavioral research with human subjects. 
  • Research with data or laboratory specimens- ONLY: No direct contact with human subjects. 
  • IRB Members: This Basic Course is appropriate for IRB or Ethics Committee members. 

* If you are not sure which category you fit into, please check with your Faculty Advisor for clarification.   

Step 8: Click on “Submit” at the bottom of the page. 

Instructions for Completing the Required CITI Human Subjects Research Training Courses expanding section

Step 1:  From your list of courses, select the IRB course you’ve recently added to begin (Biomedical Research, Social & Behavioral Research, Biomedical Data or Specimens Only Research, or IRB Members)

Step 2:  Complete the Integrity Assurance Statement presented at the top of each course.  The system will allow you to start taking the course modules after completing it.

Step 3:  Click the title of each course to begin or continue the course. 

Step 4:  Complete the required modules and associated quizzes.  Please read the course main page for requirements, as there may be elective courses required based on your selected course.  Supplemental modules are optional, unless assigned by a professor, a supervisor, or a supervising investigator, or required of you by the IRB due to the nature of your project. 

The minimum "passing" aggregate score for the quizzes is 80%.  A running tally is compiled in the grade book. If you want to improve a score on a quiz, you may repeat any quiz.  Scores obtained after a completion report has been issued will not be reflected on the completion report.

Step 5:  When you complete all required modules of the course successfully, a Completion Certification will be available for you.  The IRB will need a copy of this document included in your IRB Application. You can access it under the “My Records” tab. 

Find the IRB course you have just completed, and click “View-Print-Share” under “Completion Record”.  There will be two options for completion records – the standard document needed can be found by clicking the link for the Completion Certificate

Step 6: Save this Completion Certificate as a PDF or Word document, and include it in the last page in your IRB Application. 

Note: if supplemental modules have been required of you (see Step 4), you should ALSO save and attach the Completion Report that is available on the same page as the completion certificate.

General questions and password reset requests should be addressed to irb@uwlax.edu

Technical issues with the CITI web site should be addressed to support@citiprogram.org or to 888-529-5929.

For more information about the required IRB training course and certification, please see the IRB Training FAQs at the bottom of this page. 

IRB Meetings and Deadlines expanding section

The IRB Committee is scheduled to meet on the following dates in 325 Graff Main Hall at 8:45 a.m. However, the schedule is subject to change at the discretion of IRB Committee.

Protocol Submission Deadlines (Full Review) IRB Meetings
September 14, 2018 September 21, 2018
October 12, 2018 October 19, 2018
November 9, 2018 November 16, 2018 *
February 15, 2019 February 22, 2019
March 15, 2019  March 22, 2019 
April 5, 2019 April 12, 2019

*November 16, 2018 meeting will be held in 327 Graff Main Hall.

Review Timelines expanding section

During the academic year, September to early May:

  • Full protocols submitted by the deadlines are expected to be reviewed at the next IRB meeting. Please see the meetings schedule.
  • Expedited and exempt protocols are reviewed on an ongoing basis. Review decisions are generally made within three to four weeks of protocol submission.

During the summer, mid-May to August:

  • Full protocol review is subject to committee availability. It is not recommended.
  • Expedited and exempt protocol review is completed monthly. Review decisions may take up to six weeks following protocol submission.
2018-2019 IRB Committee Members expanding section
Name Department (College) Expiration Date Comments
Sandy Grunwald IRB Administrator  N/A ex-officio, non-voting
Stephen Brokaw Marketing (CBA) August 2021 Second 3-year term
Adam Driscoll Sociology (CLS) August 2019 First 3-year term
Justine Egner Sociology (CLS) August 2021 First 3-year term 
Mary Hamman Economics (CBA) August 2020 Second 3-year term
Christine Hippert Archaeology/Anthropology (CLS) August 2021 Second 3-year term
Dena Huisman  Communication Studies (CLS) August 2021  Second 3-year term 
Michael Kennedy Community Representative August 2020 First 3-year term 
Peg Maher Biology (CSAH)  August 2020  Second 3-year term 
Patricia Markos  IPSE (SOE) August 2020  Second 3-year term 
Gregory Ormes  Communication Studies (CLS) August 2019 First 3-year term 
Allison Sauppe Computer Science (CSAH) August 2019 First 3-year term 
Bart Van Voorhis  IRB Coordinator, Psychology (CLS)  N/A ex-officio, voting
       
       

IRB Training FAQs

I already completed the NIH Training Course and have a copy of my Completion Certification – will this still be accepted? expanding section
  • Because of the new IRB training expiration guidelines at UWL, the NIH IRB training certifications will expire December 31, 2023. At that time, individuals should complete the CITI IRB training modules and provide a new completion certification with their next IRB protocol.
I already completed the NIH Training Course that was previously offered, but don’t have a copy of my Completion Certification or access to my account. Do I need to complete the CITI Training Course? expanding section
  • Maybe. If you’ve already submitted a copy of your Completion Certification with an IRB protocol in the past at UWL, it’s possible we have record of this.  Please email irb@uwlax.edu to inquire if we have your Human Research Subjects Training certification on file.
When does my IRB Completion Certification expire? expanding section
  • As of September 24, 2018, IRB training expires after a 5-year period.
    • For those completing IRB training for the first time in CITI, the required training certification will expire 5 years following an individual's completion date.
    • For individuals who completed the old NIH IRB training, certifications will expire December 31, 2023 (in 5 years).  At that time, individuals should complete the CITI IRB training modules and provide a new completion certification with their next IRB protocol.
How do I get my CITI Program password reset? expanding section
  • General questions and password reset requests should be addressed to irb@uwlax.edu.
I'm having technical issues with the CITI website - who should I contact? expanding section
  • Technical issues with the CITI web site should be addressed to support@citiprogram.org or to 888-529-5929.
I have other questions not addressed here about IRB Training - who should I contact? expanding section
  • General questions about IRB Training can be directed to irb@uwlax.edu, or by calling 608-785-8044.