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Build a reservation

A page within Reservations

Make a reservation

Mazevo Instructions

  1. Click the button above to access Mazevo
  2. Log in using single sign on with your UWL email and password
  3. Once in Mazevo go to Requests and click on "Add New Request"
  4. Answer the event questions and fill out the necessary information then submit your request
  5. You will get an email confirmation once your request is approved or denied
  6. Your event is NOT confirmed until you receive an official confirmation email

Additional information

  • All university staff and faculty can request rooms on behalf of their department
  • Students must be a part of a student organization or club to make a reservation. All orgs and clubs should have no more than 2 members submitting requests.
  • Users are only able to request spaces 48 hours in advance. Any requests before then must be made by contacting the reservations office by email, phone, or stopping by in person.
  • All Bluffs Ballroom reservations must be made at least 7 days in advance.

Trainings

Join us for an information session to walk through the process of how to create a request and answer your questions. The training will not take the full hour so feel free to stop by any time that works for you within the hour window. Trainings will be in the student union, room 3314.

August 5, 2025 from 2-3 p.m.

August 6, 2025 from  9-10 a.m.

August 11, 2025 from  2-3 p.m.

August 14, 2025 from  9-10 a.m.

Faculty and Staff of UWL

Meetings/Events in Academic Buildings

  • These buildings can be requested by logging into Mazevo and request a room.
    • These requests will NOT be approved or denied until after the first week of classes when rooms are confirmed. We will approve reservations on a first come first serve basis.
  • Please be aware: Academic scheduling takes precedence over meetings
    • Please be patient as this is a policy that cannot be changed. Meetings/events that occur after 5pm are able to be scheduled in an academic space prior to the end of the first school week
      • Meetings/events that happen before 5pm will have to wait until the end of the first school week to be scheduled as classes may move rooms during the first week of classes.

Meetings/Events in Student Union and Cleary Alumni Center

  • These buildings can be requested by logging into Mazevo and request a room.
    • Please note your reservation is not official until you get an email confirmation approving or denying the request. 
  • Requests must be submitted at least 2 business days in advance.
  • Less than 2 days or same day reservations may be permitted but need to be done so by contacting the reservations office at 608-785-8895.

Students of UWL

Only students who are apart of a Student Organization are able to book for their group's meetings

  • We refer to these students as the group's primary contact and there can only be two per group.

Meetings/Events in Academic Buildings

  • These buildings can be requested by logging into Mazevo and request a room.
    • These requests will NOT be approved or denied until after the first week of classes when rooms are confirmed. We will approve reservations on a first come first serve basis.
    • Please be aware: Academic scheduling takes precedence over meetings
      • Please be patient as this is a policy that cannot be changed. Meetings/events that occur after 5pm are able to be scheduled in an academic space prior to the end of the first school week.
      • Meetings/events that happen before 5pm will have to wait until the end of the first school week to be scheduled as classes may move rooms during the first week of classes.

 

Meetings/Events in Student Union and Cleary Alumni Center

  • Requests must be submitted at least 2 business days in advance.  Same-day requests will not be processed.
  • These buildings can be requested by logging into Mazevo and request a room.
    • Please note your reservation is not official until you get an email confirmation approving or denying the request. 
      • Requests must be submitted at least 2 business days in advance.
      • Less than 2 days or same day reservations may be permitted but need to be done so by contacting the reservations office at 608-785-8895.

 

Who do I contact for computer lab reservations and athletic spaces?

The following table lists reservable spaces and the contact for making reservations:

Facility

Reservations contact
Annett Recital Hall University Reservations
Classroom for academic purposes Academic Scheduling Contacts
Classroom for event purposes University Reservations
Computer classrooms Academic Scheduling
Cleary Alumni & Friends Center University Reservations
Conference Room University Reservations
Laboratories Departmental Office
Mitchell Hall & Athletic Fields      Athletics Department Contact
Group Study Rooms Murphy Library Room Reservations
Outdoor Spaces  University Reservations
REC - Recreational Eagle Center Request Form Link
Residence Hall Facilities Residence Life 
Student Union University Reservations
Catering and self-catering

To place a catering order or view menu options visit Catertrax. 

No food/beverages are allowed in academic classrooms.

A self-catering form must be submitted and approved 2 business days before the event.  Find the form here

University students, faculty, and staff may submit a self-catering request form for up to a $100 value with the following conditions:

  • Only snack foods are allowed (cookies, chips, baked goods, fruits/vegetables, soda, coffee in a carafe, etc.)
  • No outside vendor products can be brought/ordered (Subway, Toppers, etc...)
  • For safety reasons, no food that requires heating/cooling can be brought in (mayonnaise based salads, sloppy joes, etc.)
  • No electrical appliances may be brought in (crock pot, coffee maker, etc.)
  • Self-catering may not be utilized in conjunction with University provided catering
  • No food/beverages are allowed in Academic Classrooms

Internal reservations contact

Jackie Moenck  Profile of Jackie Moenck
Paul Lacount  Profile of Paul Lacount