Records and Registration

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The Records and Registration Office holds the primary responsibility for scheduling rooms for academic classes that meet during normal academic terms (including general classrooms and departmental priority instructional spaces) and the scheduling of computer classrooms. Classroom assignment is based on the priorities outlined in the UWL Classroom Scheduling Policy below.

All other room reservations/events are scheduled through University Reservations, 3200 Student Union.

To find out more about a specific campus classroom and the technology/attributes in that room, check out the online UWL Classroom Directory.

To find out if a room is available for use, contact the appropriate scheduling office:

  • Departments from the College of Business Administration and the College of Science and Health should contact Janelle Nelson at 608.785.8752 with room scheduling requests for academic classes.
  • Departments from the College of Liberal Studies, School of Arts and Communication, and School of Education should contact Stephanie Speer at 608.785.8577 with room scheduling requests for academic classes.
  • All computer lab requests should use the Computer Lab Request Form.
  • Non-academic events and academic meetings outside of a course's normally scheduled class time should be scheduled through University Reservations, 3200 Student Union.

University Policies

UWL Classroom Scheduling Policy

Centennial Hall Scheduling Policy

Mass Final Exam Scheduling Policy


Department Scheduling in WINGS video

Departmental Room Priorities

First PrioritySpaces specifically set aside and allocated to academic units or department for instructional activities requiring permanently installed or specialized pedagogical equipment. These space-specific classrooms will include, but are not limited to, laboratories, recital halls, theatres, art studios, etc.

Second Priority: Classrooms containing specialized equipment purchased by an individual department will be allocated to that department for scheduling whenever feasible.

Departments with rooms assigned for scheduling have an obligation to allow scheduling by other departments in these rooms during the scheduling time frame when their own scheduling is complete. Outside requests to use these spaces will be handled through the individual department during the departmental scheduling time frame.

Large Lecture Rooms

Below information is also in the UWL Classroom Scheduling Policy.

Large lecture rooms will be assigned to the most appropriate course based on the following criteria (in priority order):

  • Disability accommodation, if necessary
  • Courses that meet 4-5 days per week
  • Courses that adhere to the standard meeting pattern
  • Class enrollment:
    •  When demand exceeds large lecture room availability, and where actual enrollment for a specific section is less than the anticipated enrollment, Records and Registration reserves the right to move the section to a more appropriate room, regardless of the room location.
    • When two or more departments request the same day/time schedule for a large lecture room, the class with greatest enrollment is given first priority
  • Multiple sections of a course taught by the same instructor (back-to-back)
  • Need for classroom prep time (setup/take down of equipment, etc.)
  • Geographic location of classroom in relation to instructor office

Computer Classrooms

To reserve an ITS computer classroom, complete the form. After you submit your request, please allow 2 business days for your request to be processed.

Computer classrooms are assigned based on the following priorities:

  • Classes that use computers in their instruction of material will receive highest priority for computer classroom assignments.
  • Computer classrooms are thereafter assigned with the same priorities as large lecture rooms.

A university faculty or staff member must make the reservation. Computer labs cannot be reserved by students. Some computer labs have open hours for UWL students. Contact the Eagle Help Desk at 608.785.8774 to find out which computer labs have hours for students. 

ITS classrooms must be supervised at all times during a reservation. If you have any questions about reserving a computer classroom, contact Janelle Nelson at 608.785.8752.

Distance Education / Video Conferencing

For any room requiring video conferencing technology (such as Wing 31, Wing 102, or Wing 104), you may submit an online request to schedule a video conference classroom or contact Terry Wirkus ( or 608.785.8049).

Non-Acedemic Requests For A Classroom

All non-academic requests to use academic classroom spaces are scheduled through University Reservations, 3200 Student Union. Computer classrooms being used for non-academic instructional purposes will also be scheduled by University Reservations. Complete the request form to request a computer classroom for any usage.