Forms

PERMISSION TO ADD OR DROP CAN BE GIVEN ELCTRONICALLY IN WINGS:

• After the instructor or advisor puts in the electronic permission, the student must log back into WINGS and complete the add or drop enrollment action before the add or drop deadline expires. Student directions on how to drop can be found on the WINGS Help page.
• Instructors/advisors can find directions on giving electronic permission on the WINGS Help page.

If done on paper, drop/add forms are available at the Office of Records and Registration, 117 Graff Main Hall. Completed forms should be returned to that office. Any exceptions that are approved after the deadline passes must be approved on the paper form or by email.

Adding a Class:

• Students may add classes on their WINGS Student Center through the 5th day of classes without permission, provided that class section is open.
• Between the 6th and 10th day of the semester, the instructor's permission is required to register, if the course is open. Additional approval may be required if the course is closed or to override prerequisites.
• After the 10th day, permission from the instructor, department chairperson, and student's dean is required on all adds of full semester classes.

Dropping a Class:

• Students may drop classes on their WINGS Student Center through the 10th day of classes without permission and without affecting the student's academic record.
• All withdrawals after the 10th day of classes for a full semester course will be recorded with a “W” on the student’s academic record, and permission is required from the instructor or the student's advisor. 
• Any student may withdraw from a class during the first half of a course. No student is permitted to withdraw from a course later than one week after the midterm of a full semester course.
• A student who fails to attend the first two scheduled classes or provide proper notification may be dropped from the course at the discretion of the instructor. However, a student should not assume this will happen. It is still a student’s responsibility to officially drop the course(s).
• The drop date is recorded as of the date the student completes the enrollment process in WINGS or the form is officially processed, not the date the instructor entered in the permission in WINGS or the date of the instructor’s signature.
• Total withdrawals from the university in the fall or spring semesters must be done through the Student Life office, 149 Graff Main Hall. For a summer or winter intersession withdrawal, see the Office of Records and Registration, 117 Graff Main Hall.

Drop/add dates for classes shorter than a full semester are prorated based on the length of the course. To see the exact drop date for a particular course, locate the small calendar icon next to the course in your schedule through your WINGS Student Center.

Once completed, the application for an associate of arts degree should be brought or mailed to 117 Graff Main Hall along with the graduation fee. Only cash or check is accepted.

Associate Degree Application Rev. Jan 2019.pdf

The online Schedule Planner was created to help students develop and plan out a schedule for the next term.

Click on the Schedule Planner link in your WINGS Student Center, under the Academics section.

However, if you prefer the paper/pencil method, you may download a printable class schedule worksheet to plan out classes and ensure they will not overlap. Students should make sure to have alternate courses and times selected in case their first choices are not available or cancelled.

Duplicate diplomas can be ordered online, by mail, or in person. The link to order online is below. Credit/debit cards can be used when ordering online. The paper order form should be sent/brought to 117 Graff Main Hall along with the fee for the diploma. Only cash or check are accepted by mail. Credit cards are accepted in person or online, but not by phone. The fee is $25 per diploma.

• Online Duplicate Diploma Order Form
  • An account with Parchment must be created in order to order online. Please use a non-UWL, personal email address to create the account. If you already have an account with Parchment, you may login using those credentials and order through that account.
• Paper Duplicate Diploma Order Form 

Students who need enrollment verification for Health Insurance, Loan Deferments, Scholarships, etc. can print out a formal statement of attendance by clicking the "Enrollment Verification" menu item under the Enrollment Resources menu located on the lower right side of your WINGS Student Center which will take you to a secure connection to the National Student Clearinghouse. This is a free service to our students. Verify Enrollment/Degree

Name Change Form

Completed name change forms, accompanied by a copy of the legal documentation showing the name change (i.e. driver's license; marriage certificate; court decree), can be returned by:

Mail: UW-La Crosse, 117 Graff Main Hall, 1725 State St, La Crosse, WI 54601
Email: records@uwlax.edu
In person: 117 Graff Main Hall

The University of Wisconsin-La Crosse has established a Preferred Name Policy. To change your name to a preferred name in university systems, complete the preferred name form.

Students often decide to take courses at other institutions during the various breaks throughout the year (such as winter intersession or summer). Prior to taking a course at another institution, complete the Off Campus Course Evaluation and Permit form available in your Dean's office before registering for the course. This will ensure that the course will transfer appropriately to UWL and fulfill intended requirements. Note: Students may NOT REPEAT a course at another institution once it has been taken at UWL. Please contact the Office of the Dean with questions or concerns regarding transfer information. 

The Admissions Office has listed the types of transfer credit available at UWL.

More information and the steps for transferring credit can be found in the Academic Advising Center.

The WINGS Student Center will not allow you to register for courses that are full or require special permission from the instructor, department chair, and/or dean. Permission is obtained on override forms that are available in department offices.  These forms are available via your instructor(s) and/or Dean's office.

Electronic overrides are available for closed classes and pre-requisites until the fifth day of instruction. (Exceptions apply for Summer and Winter sessions - see your instructor and/or department chair.) 

Transcript Request Form

Completed transcript request forms, accompanied by the transcript fee, can be brought to 117 Graff Main Hall or should be mailed to: UW-La Crosse, Attn: Transcripts, 1725 State St, La Crosse, WI 54601.

For faculty and departments updating their curricula, click the Curriculum Resources link below to learn about our new Curriculum Inventory Management (CIM) system. The Curriculum Resources page has introductory material and help documents to get you started. The links to the Course and Program Forms can be found on that page or through the other links below.

Course Forms 
Program Forms

An incomplete (I) is a temporary grading symbol (not a final course grade) that may be reported for a student who carried a subject through the last date that one may withdraw from a course and then, because of illness or other unusual and substantiated cause beyond the student’s control, was unable to take the final examination or complete a limited amount of remaining course work. The full Incomplete Grade Policy can be found in the undergraduate and graduate catalogs. 

To request an incomplete for a student, a completed Incomplete Request Form must be submitted. The student completes the top half of the form and submits it to the instructor who will return a final copy to the student and the Records Office. Return the form to the Records and Registration office in 117 Graff Main Hall, or email the form to records@uwlax.edu. 

Once the student completes the missing work, a Grade Change Request must be initiated within one year to put a final grade on the class. Failure to remove the incomplete will result in a grade of “F” being recorded on the student’s record unless otherwise noted under the “Approvals and Conditions" section of the form.

Incomplete Grade Form.pdf

Once completed, the Summer Session Start Date Appeal Form should be submitted to Records and Registration (117 Graff Main Hall) by January 15th to guarantee inclusion in the Summer Session Timetable.

Summer Session Start Date Appeal Form

Who needs to complete the WINGS Compliance Form? All new instructors, instructors who have not taught at UWL for a year or more, and any staff and student workers who will need access to the student information system (WINGS) in order to do their job. Requesting WINGS access is a separate step from the HR onboarding process and should be done before the start of the term in which the instructor will be teaching.

The form is now online! To submit a WINGS Compliance Form, please use this link: https://uwlax.ca1.qualtrics.com/jfe/form/SV_7R7r0TBLNuqayot

Once the survey is completed, it is emailed to the noted supervisor/department chair who should then forward the email with their approval stated inside the reply to Victoria Rahn, Assistant Registrar. 

If a paper form is needed, please contact Victoria Rahn for a copy.