Important message from the Records & Registration Office

Due to the health emergency, all staff in the Records and Registration Office will be working remotely during normal business hours until further notice. Please contact us using our email at If you do call our number, please leave a message and your call will be returned either by email or phone as soon as possible.

In addition, we can no longer take transcript requests in person. Please order electronically. Current students may use the Official Transcript link in their WINGS Student Center. Former students may use the "Order a Transcript Now" link on our Transcript page. The link to the Transcript page is below this message. 

There will be a delay in processing the transcript requests for students who attended UWL prior to 1991. These transcripts may take 1-2 weeks to be mailed. Transcript requests sent in the mail will also take 1-2 weeks for processing.

Registration in general

When do I register for classes? expanding section

Find your enrollment date and time in your WINGS Student Center. Log into WINGS and locate the "Enrollment Dates" section on the right side of the page. To switch terms click "Details."

What is the shopping cart? expanding section

Shopping carts are where you save the specific classes you want to register for and how you can run a check on whether you meet the prerequisites. Before you can register, your specific class sections have to be in your shopping cart so the system knows which ones you want.

Shopping carts are not open all year round. They open up for the next term a few weeks before registration begins to allow you time to plan, and they close when the semester starts. Once they are open, a Shopping Cart Appointment will appear in your WINGS Student Center letting you know they are available. Shopping carts open up for everyone at the same time. This appointment is not to be confused with your Enrollment Appointment or Date which varies from person to person and is decided based on the number of credits earned. The Enrollment Appointment is the set time you can actually start registering. Once you are registered, you are in the class officially. If you change your mind about taking a class after registering, you need to officially drop the class, which can be done through WINGS up through the first 10 days of class.

How are enrollment dates & times determined? expanding section

Your enrollment date is determined by the number of credits you have earned so far (in-progress courses are not included in this total). Graduate students and undergraduate students with the most credits register first, and so on. Credits earned from previous schools can be included in the determination if you have sent UWL an official transcript with grades.

Can I change my enrollment date/time? expanding section

No - enrollment appointments are assigned based on the set number of credits you have earned so far. If your enrollment appointment conflicts with one of your classes or another commitment, your appointment can't be changed to accommodate and you can't be given an excused absence from a class to register. However, you can register and/or make changes to your schedule any time after your enrollment appointment through the first five days of classes (except for a few weeks in June for freshmen registration). So if you have trouble registering your first day, you still have plenty of time to make changes later.

Do veteran students get priority registration? expanding section

Honorably discharged veterans are eligible for priority registration. Please bring a copy of your DD-214, Notice of Basic Eligibility or Active Duty Identification Card to 116 Graff Main Hall. 

At UW-La Crosse, priority registration allows students to register at the beginning of their class level (i.e. sophomore, junior).

How do I register for classes? expanding section

Detailed information on how to register online can be found on the WINGS Student Center Help page, including a written manual and video tutorials. In addition, our page offers supplementary tips to make registration easier.

Please note that once you are registered, if you change your mind, you must take action in order to drop a class or classes. You cannot simply stop attending or never attend. Individual classes can be dropped through your WINGS Student Center up through the 10th day of the semester. However, once the semester starts, withdrawing from all of your classes must be done through the Student Life office.

When is the last day I can add a class to my schedule? expanding section

The period of time between a student’s initial registration for any term through the first 10 days of classes during an academic semester is considered to be the "drop/add/change of schedule" period. Classes shorter than the traditional full semester length offered during a semester or during an intersession have drop/add schedules that reflect deadlines pro-rated from a full semester based on the length of the class. 

Dropping a class
For schedule changes associated with dropping classes, neither the advisor's permission nor the instructor's permission is required during this period and a student may drop classes without affecting the permanent academic record. After the drop/add/change of schedule period, if a student withdraws from a course, the individual class withdrawal policy applies.

Adding a class
For schedule changes associated with adding courses, if the desired section is not closed, no permissions are needed during the first five days of classes for full semester courses. From the sixth day through the tenth day of classes for full semester courses, permission from the instructor is required and departmental permission may also be required. After the close of the add/drop/change of schedule period, classes cannot be added except in unusual cases and then only with the consent of the instructor, department chair, and the dean's office.

Can I retake a class? expanding section

You may repeat a course if you earned a "D" or "F" in the course. You may not repeat a course for which you have earned a "C" or higher. Undergraduates may repeat as many times as they want. Graduate students follow stricter rules.

Full Undergraduate Course Repeat Policy

Full Graduate Course Repeat Policy

How will retaking a class affect my GPA? expanding section

The most recent grade, not the best grade, is what gets calculated into the GPA. Your previous grade is not deleted from your academic record, but it will not be calculated in your cumulative GPA.

Full Undergraduate Course Repeat Policy

I tried to register for a course but the system wouldn't let me. Why can't I get into the course? expanding section

When you tried to register, you should have gotten an error message explaining the specific reason why you couldn't get into the class. There are a variety of reasons you might not be able to get into a course, some include:

  • the class is full and no seats are available;
  • you do not meet one or more of the prerequisites for the course;
  • there is a time conflict with another course you are already registered for;
  • and the credits for the course would put you over the maximum number allowed for a semester. 

If you need help understanding the error message, contact Records and Registration, 117 Graff Main Hall.

I have a hold on my WINGS account and can't register. How do I take care of that? expanding section

Select "Details" under the "Holds" section in your Student Center to find more information about the hold. How you take care of the hold depends on the campus office that initiated it. For example, if you have a financial hold from the Cashier's office (121 Graff Main Hall), you will need to contact them; if you have an advising hold, you will need to meet with your academic advisor; etc.

Who is my advisor? expanding section

Find your assigned advisor's name on your WINGS Student Center page under "Program Advisor" (right-hand side). New freshmen and new transfer students are not assigned an advisor until after the semester starts. If no advisor is assigned yet, contact your college dean's office or the Academic Advising Center for help.

How do I add or change my major or minor? expanding section

Declare or change your major with the appropriate College/School via their "Change of Program" process.  The physical version of the form can be obtained from the AAC or your Dean's Office. If you are unsure of the College/School that your desired major belongs to, please consult the AAC.

Is there a deadline to add or change my major or minor? expanding section

Change to majors and minors must be submitted by midterm of the semester for a student's account to be updated in time for registration. Changes submitted after the midterm will be held until after registration is over.

Closed classes & overrides

Is it possible to get into a class that is full? expanding section

WINGS will not allow you to register for courses that are full (or require special permission from the instructor, department chair, and/or dean). However, you may be able to get an override into the class from the instructor, if the instructor so chooses. Or you can add your name to the course's wait list, if it has one. Please note, the instructor is not obligated to give an override, and may say no. Also, the override may have an expiration date, so be sure to register immediately.

I want to take more than 18 credits. How do I do this? expanding section

In order to exceed the maximum credit load of 18 credits (an "overload"), you will need approval from your college's dean. Overloads are not approved for first-semester freshmen or for any student with a cumulative GPA less than 3.25.

How do I get an override? expanding section

Course overrides are given out by the instructor, department, or dean's office, depending on what is being overridden. They are done either electronically or on a blue paper form. Permission to register for a closed class or an override of most course prerequisites is given by the instructor of the course. If you can't get ahold of the instructor, contact the academic department. 

There are some course restrictions that can't be overridden by the instructor. Restriction of enrollment to certain majors can only be overridden by the dean's office of the college offering the course. Restriction of enrollment to certain GPAs or class standing (i.e., junior standing) require approval by the dean of your assigned college. Overriding the maximum number credits you are allowed to take in one semester is also done by the dean of your college.

Electronic overrides can be used through the first ten days of instruction and are done with the instructor, in the department, or in the college dean's office, depending on the restriction being overridden. Once you are given an electronic override, you must finish the process by registering for the class using WINGS. For closed classes, the course will still look closed with a blue box.

Paper overrides are available from the instructor or the academic department of the class. You need to get all the required signatures on the paper form (minimum is both instructor and department signatures, but may also include the dean's office) before returning it to Records and Registration in 117 Graff Main Hall.

The override may have an expiration date, so be sure to register as soon as you are able.

Only time conflicts and registering to audit need to be done on paper at all times. Overrides into closed classes might not be offered by the instructor if the class has a wait list.

How do electronic overrides work? expanding section

The electronic override (also called "class permission") is given by your instructor, department, or dean's office. However, this is only half of the process.

Once you are given an electronic override, you must finish the process by registering for the class using WINGS. For closed classes, the course will still look closed with a blue box. You will be able to register anyway, so continue with the registration process like normal (i.e. add course to your shopping cart and then register). DO NOT CHECK the "Wait list if class is full" box if it is there. You will be put on the wait list instead if you check this box.

Electronic overrides can be used through the first ten days of instruction.

Student in one of the UW collaborative programs will be given a permission number to enter at the point during registration where you add the course to your shopping cart.

Wait lists & swapping

Am I guaranteed a seat in a class if I get on the wait list? expanding section

No, getting on a wait list is not a guarantee you will be enrolled in the class. Another student must drop out of the class before you can get in, and there is no guarantee that will happen. However, being on the wait list give you a chance to get in. If you are #1 on the list and a seat opens up, the auto-enroll function will try to put you in. However, you must also meet the prerequisites, and the course must be able to fit into your schedule.

You will be notified if you are enrolled in the class. You are not notified if you do not get in. Please keep an eye on your email and your schedule in WINGS if you are on the wait list for a class.

Seats have opened up in the class, but I have not gotten into the class even though I am on the wait list. expanding section

If you know seats have opened up in the class you are wait listed for, but you haven't gotten in, check your email for a notification from the Records and Registration Office. An email was likely sent to notify you of an error when the system tried to enroll you.

The top three causes of being passed over even if you are #1 on the wait list:
  1. Time conflict with another class 
  2. Adding the class would put you over 18 credits
  3. You are already enrolled in another section of the class

You are allowed to get on a wait list even if you have a time conflict or are in another section of the class. However, the system doesn't know you plan on dropping the other course unless you use the Swap feature when registering. You can find more information in the directions on how to wait list using SWAP. The SWAP feature can only be used in WINGS, not in Schedule Planner.

Please note that if you are already on the wait list and you need to use the SWAP feature, you will need to drop off the wait list first in order to correct the set up. This means you will go to the bottom of the wait list when you re-register.

How do I register into wait list for my 1st choice class so that it drops my 2nd choice class if I get in? expanding section

To set up your schedule so that WINGS drops you from your second choice class if a seat opens up into your 1st choice class, you must use the SWAP feature in WINGS. The SWAP feature is currently only available in your WINGS Student Center. It cannot be done in Schedule Planner at this time.

  1. Register into your 2nd choice class. Make sure you see the green check mark. 
  2. Go to your WINGS Student Center and find the Swap Classes page. 
  3. Select your 2nd choice in the "Swap This Class" field.
  4. Select your 1st choice class in the "With This Field. " Click Enter.
  5. Check the "Wait list if class is full" box. Click Next.
  6. Confirm that SWAP is set up correctly. Click Finish Swapping.
  7. If it was successful, you will see a green check mark and be given your position number in the wait list. 

The Wait List - SWAP directions has screenshots and more details. 

Please note that if you register onto a wait list without using the SWAP feature, you can't go back and add it without first dropping yourself from the wait list. In that situation, you will be re-added to the end of the wait list when you have set up the SWAP.

How many wait lists can I be on? expanding section

The maximum number of credits a student can be wait listed for is 12. The limit is the same for both undergraduates and graduates.

How do I swap labs but not my lecture (without using the wait list)? expanding section

Please note that wait lists operate differently. The below directions are only if you are not using the wait list and are registering into an open seat.

In order to swap a lab component (or discussion) but keep the lecture part, go to the Swap Classes page in your WINGS Student Center.

  • Select the class you want to swap components on.
  • Under "With this class," use the class search to find the same class. Start by choosing the lab or discussion you would like, NOT the lecture.
  • On the next screen
    • If there is both a lab and discussion to choose, this screen will ask you to choose the component you didn't select before. You can choose the same discussion as you had before.
    • For the lecture
      • If there is only one lecture for that lab or discussion, the system will automatically choose it for you.
      • If there are multiple lectures to choose from, the next screen will ask you to choose one. You can choose the same lecture that you had before.
  • Finish enrolling.
How to swap from one wait list to another if my class has a lab and discussion component? expanding section

This can get confusing, so bear with me...

If a class has lectures that are grouped with multiple labs & discussions, you can only swap wait lists from group to group. Groups are indicated by section numbering (for example, lecture 10, discussion 11D, & lab 11L are all in the same group). You can't swap onto a wait list for a lab or discussion within the same group. In order to swap just the discussion or just the lab, you will need to either contact Records & Registration for help or drop the class entirely and re-register in the correct components.

For example, CHM 103 has a lecture, discussion, and lab component that are grouped together so that all the students in the linked discussions and labs attend the same lecture. The system considers each grouping as one whole section and so won't let you register again in the same section. Section numbers in the 10s for CHM 103 are linked together as a group. This means, if you are on already on the wait list or enrolled for sections 12L (lab), 11D (discussion), and 10 (lecture), you can't swap onto the wait list for any other lab or discussion in the 10s.

You can swap onto the wait list for another group (i.e. sections in the 20s) without help; however, you will need to swap all 3 components.

You are allowed to be on the wait list for more than one grouping. However, if you want to be on a wait list for more than one lab in the same group, please contact the Records office for help. Please remember that 12 credits is the maximum number of credits you can be wait list for.

This only applies if you are swapping from wait list to wait list with classes that have multiple, linked components. CHM 103 and CHM 104 are currently the only courses that this affects.

Dropping a class

How do I drop a class? expanding section

Students may drop courses via their WINGS Student Center through the 10th day for a full semester course in Fall and Spring (through the second day for the Summer term). After the 10th day, students must have a drop/add form signed by the course instructor and then brought to 117 Graff Main Hall. Instructors and advisors may also give permission to drop electronically. The student then goes into their WINGS Student Center and drops the course there.

The last day to drop a full semester class is one week after mid-term (deadline is shorter for Summer and Winter Intersession). 

For exact drop dates, log into your WINGS Student Center and click on the small calendar icon next to the specific class in your schedule. Courses that are not full term, including Summer and Winter courses, have pro-rated drop dates.

What are the drop deadlines and where do I find them? expanding section

Courses must be dropped on or before the deadline to drop a course. These academic deadlines are not to be confused with refund deadlines which are separate and are done by the Cashier's office.

The date you drop a course affects your academic transcript. Courses can be dropped with or without a "W" entered on the transcript.

  1. Without a "W" on your transcript. This takes the course off your transcript entirely. This deadline is generally 10 days into a semester, but it is shorter if the course is shorter. No permission is required to drop a class during this time. After this period, a "W" is entered on your transcript.
  2. With a "W" on your transcript. This keeps the course on your transcript but shows that you were not in the course long enough to be adequately judged with a grade. Permission from your instructor or your advisor is required during this period.  "W"s do NOT affect grade point averages, and there is no limited on how many you can have on your record. Please note that if you do not drop the course officially but simply stop coming to class, you will receive a "real" grade (A-F) which does affect your GPA.

The deadlines to drop regular full term and 7-week semester courses are listed on the Records page under the Dates and Deadlines and can also be found on your WINGS Student Center.  

Courses that do not follow the traditional semester structure have different drop dates. For example, ESS 100 offers several different course start and end dates. The deadlines for uniquely dated courses are only found on your WINGS Student Center.

Directions on how to find drop deadlines on your WINGS Student Center

What if I want to drop all my courses after the term has started? expanding section

Contact Student Life. Dropping all of your courses means you are withdrawing from the university. If you decide to come back, you will need to re-apply.

Students withdrawing after the semester has started will be charged a withdrawal fee. Contact the Cashier's Office to find out the exact amount of the fee.

I tried to drop my class on WINGS but it didn’t work. Why? expanding section

You can only drop a class without permission through the first 10 days of classes for a full semester course and the first 5 days for a half semester course. After that, you need to get your instructor’s or advisor’s approval in order to drop. Drop/Add forms can be picked up in the Records and Registration Office, 117 Graff Main Hall. Instructors and advisors may also give permission to drop electronically. The student then goes into their WINGS Student Center and drops the course there.

For Summer courses & Winter courses, you can't drop them on your own after the first 4 days of the class. If it is more than 4 days in, contact your instructor for permission to drop. If the course hasn't started yet and you have trouble dropping, contact Records and Registration.

For more information on the add/drop policy, see the drop/add/change of schedule form.

What is a "W"? expanding section

The "W" stands for "Withdraw." If you withdraw from a class (drop it) after the add/drop/change of schedule deadline (for Fall and Spring, after the 10th day of the semester), you will receive a "W" next to the class on your transcript, indicating you withdrew from the class after the change of schedule period.

Generally, "W"s do not negatively affect your transcript. "W"s do not affect your GPA, and the university does not limit how many you can have. However, graduate schools evaluating your transcript for an application may have concerns if it looks like you withdrew from an excessive amount of classes or from a course required for admission. What is seen as excessive is determined by the individual school. If you are wondering how "W"s might affect certain graduate school applications or other future plans, contact your academic advisor.

I dropped a class - can I get a tuition refund? expanding section

Depending on when you dropped the class, you might be able to get a tuition refund. Please note that the drop/add deadlines are not the same as the tuition refund deadlines. Visit the Cashier's office page for more information about tuition refunds.

Why do I have a fee for registration if I dropped all my courses before the semester started? expanding section

non-refundable registration fee is assessed to all undergraduate and graduate students each semester they register for one or more courses, whether or not the student drops the course(s) before the semester starts. If you don't remember registering for a course, contact our office and we can look up your record. To pay the fee, contact the Cashier's office or go online to your WINGS Student Center.

Final exams

Where can I see my personal final exam schedule for the semester? expanding section

Currently enrolled students can see their personal final exam schedule in their WINGS Student Center. From your homepage, use the drop down menu in the Academic section and choose "Exam Schedule." On the following page, choose "List View" or "Weekly Calendar View" to see exams in a list or in the calendar.

Graduate classes are also normally required to have final exams. If you do not see a class listed in your Final Exam schedule, check with your instructor or the syllabus about when and where the final will be held.

Your personal schedule will be made available a few weeks after the Fall or Spring semester has started.

If you have questions before then or about the other times/days for finals, the university-wide Final Exam Schedule is posted on the Records and Registration website for your reference.

One or more classes are missing from my final exam schedule in WINGS. expanding section

If a class is not listed in your final exam schedule in WINGS, it is either an online class or has "arranged" for a meeting time. Please refer to the syllabus or ask your instructor to learn when the final exam for that class will be held. This goes for both undergraduate and graduate students.

Dynamically dated classes and classes that run in the first 7-week session of the semester will hold their finals on the last day of class unless told differently by your instructor. These classes will also not show up in the final exam schedule.

I get the message "An exam schedule is not available for this term" when I attempt to view my final exam schedule for the semester. expanding section

If you are checking on the Fall or Spring semester schedule and you see that message, it means one of two things

  1. The individual final exam times and rooms have not been entered in WINGS yet. The final exam times and rooms are entered a few weeks after the semester starts. Please check again at that time.
  2. All of your classes are online or have a meeting time and day as "arranged." A final exam is still required for these classes. Check with your instructor if your class is online or arranged.

If it is too early in the semester to see your exam schedule WINGS, you can view the university-wide Final Exam Schedule on the Records and Registration website to find out when the final exam will be held for the courses in your schedule.

Final exams are not entered on your schedule for Winter or Spring. Generally, they are held on the last day of class.

Student records

Where can I find my student ID number? expanding section

All new students are assigned an ID number and are notified of the number in writing as part of the admission/acceptance communication. It is also printed on your Student ID Card, once you have gotten one.

It is very important to remember this number so that offices can locate the correct information for you when necessary. In addition, this is a confidential, nine-digit number, which means it cannot be given out to anyone except the student. If you have lost or forgotten your student ID number, an easy way to find it is to pull up a copy of your unofficial transcript in your WINGS Student Center.

Your student ID number is not the same as your Social Security Number. State law prohibits universities from using Social Security numbers as ID numbers.

Why can't my parent or guardian access my WINGS account? expanding section

The Family Education Rights & Privacy Act (FERPA) provides that, with certain explicit exceptions, all students have the right to determine who will see their educational records (confidentiality) and students have the right to see their education records (accessibility). The law states that anything that is not directory information must be kept confidential. UW-La Crosse has established a university-wide policy to implement this law and define what is directory information. Most information besides your name, contact information, and enrollment status, is not directory information and is therefore protected. 

If you would like to give your parent or guardian access to your protected information, you can do it one of two ways. 

  1. The first way is to create a Guest account on your WINGS Student Center. Go to the "Self-Service" in the Main Menu and select "Manage Guest Users." Click "Add a Guest User." Accept or decline the terms and conditions. If you accepted, entered the name and email address of your guest. Choose which categories of information you want that person to be able to see. If you do not check it, your guest will not be able to see that information. This permission exists until revoked; it does not expire. This permission is also not the same permission as allowing someone to make payments on your bill. That permission must be done by clicking "Grant Access to View/Pay Bill" and going to the CashNet site.
  2. The second way is to share your NetID and password with your parents or guardian. But remember that this gives them access to everything you can access, including grades and billing.

The Cashier's Office and Financial Aid have paper release forms for the information in their offices. However, the Records and Registration does not. This means that in our office, we cannot discuss or give our your educational information to your parents or guardian without your written permission, which must be given every time.

Full UWL FERPA Policy

How do I get an enrollment/degree verification? expanding section

You can find your enrollment verification in your WINGS Student Center. Once you are logged in to WINGS, you will find "Enrollment Resources" on the right side of the page. Click "Enrollment Verification" and follow the prompts. If you get an error when you try to do this, you might be trying to verify a semester that hasn't started yet. Enrollment does not begin until the first day of class, which means you must wait for the term to begin in order verify enrollment. If you know that is not the reason, contact the Records and Registration office for help.

More information on enrollment/degree verifications

How long do I have access to my email, D2L, files on my personal drive, and WINGS after I leave UWL? expanding section

Email accounts and access to WINGS are removed approximately six months following your graduation or your last term of enrollment. This includes your email account, personal files (U:\ drive), D2L access, and other resources accessed with your Net ID/UW-La Crosse email account. You will receive notice of the pending deletion two to four weeks prior to the process. 

To prepare for when you no longer attend UWL, we recommend doing the following:

  • Transition to using an alternate personal email address for employment and/or graduate school applications. Notify anyone else who might contact you via your school email of your alternate email address.
  • After the term is over, login to WINGS to retrieve and save a copy of your unofficial transcripts fo your personal use. Official transcripts can always be ordered later, but unofficial transcripts will no longer be accessible 6 months after you leave UWL. Please wait until all your grades are posted before saving a copy. Students graduating should wait until their degree is posted. You will be able to see if your degree is posted by pulling up an official transcript and checking for the degree information at the end of your record. 
  • Make a note of your major GPA from your Advisement Report in WINGS. This specific GPA is only available on your AR and will not be saved after you have graduated. 
  • Lastly, please be sure to make copies of any important documents or files saved on the personal drive attached to your UWL account and save them somewhere you will have access to after you leave UWL.

Transfer credit/incomplete

Some of my transfer credits don't seem to be transferring in correctly. How can I fix this? expanding section

See the assistant to the dean in your college:

  • College of Science and Health: 105 Graff Main Hall
  • College of Liberal Studies/School of Arts and Communication: 235 Morris Hall
  • College of Business Administration: 138 Wimberly Hall
  • School of Education: 235 Morris Hall
What is an "Incomplete"? expanding section

An incomplete grade ("I") is a temporary grade (not a final course grade) which may be reported for a student enrolled in a class past the last date to drop a course and who, because of illness or other unusual and substantiated cause beyond the student's control, has been unable to take the final exam or to complete the remaining course work. With the instructor's permission, the student agrees to finish the work or test after the class finishes. The student does not register for the course again; instead, the student finished the remaining work on his or her own with the instructor's supervision.

If the student has not completed the course requirements after a year, the grade will changed to an "F" or the grade the instructor would have given the student otherwise.

Full UWL Incomplete Grade Policy

How do I take care of an "Incomplete"? expanding section

When an incomplete grade is requested, the instructor and student together complete an "Incomplete Grade Request." The instructor will prepare and present to the student a written statement that describes the work that must be completed to remove the incomplete. If the student agrees to the work, the request is filed with Records and Registration. Removal of an incomplete requires that the student satisfy the conditions set forth on that request.

Once the student has finished the work, the instructor completed a "Grade Change Request." If the student does not complete the work within a year, a grade of "F" or whatever grade the instructor would have given otherwise is entered on the student's record.

Full UWL Incomplete Grade Policy

Diplomas & transcripts

How do I change my name in UWL records? expanding section

Official name changes must be done in the Records and Registration Office, 117 Graff Main Hall, with a Name Change Form. You must to provide documentation with the form such as a copy of a driver’s license, court decree, or marriage certificate. We only need a copy of one of these items. Return the completed form and documentation by email, mail, fax, or in person. 

You have the option of changing your university email, and subsequently, your NetID at the same time. There is a box to check at the bottom of the form if you would like to update your email. This only applies to students with a current working UWL email address. You will be notified by email when the change to your ID has occurred. 

Can I get a duplicate of my official diploma? expanding section

Yes. You may order a duplicate diploma by completing the Duplicate Diploma Order Form, either

Online, or

By paper.

Paper forms should be returned 117 Graff Main Hall with the $25 fee, either by cash or check. Credit cards can be taken in person or using the online order form. It takes 1-2 weeks to complete the order and mail the diploma out to you.

How do I get my diploma apostilled or notarized? expanding section

An official copy of the UWL diploma is already considered notarized because it contains both the official school seal and the signatures of the appropriate state officials. However, many nations require the diploma to be apostilled as well. This can be done through the State of Wisconsin apostille process. You send your official diploma (or duplicate of official diploma) to the State of Wisconsin to authenticate/apostille. The State charges a fee for this service.

How do I get a copy of my unofficial transcript? expanding section

Current students, a copy of your unofficial transcript is in your WINGS Student Center. Open the drop-down box in the "Academics" section of your Student Center, click "Transcript: View Unofficial," select "Unofficial Enrollment (Both)," and click "View Report." Your transcript will appear as a PDF file in a new tab or window. If your transcript does not open, check to see if the pop-up blocker is enabled in your browser. Disable the pop-up blocker and try again.

Former students cannot obtain a free unofficial transcript. Official copies cost $10 and can be ordered online, by mail, or in person.

I am having problems getting my official transcripts electronically through Credentials Solutions. expanding section

After ordering an electronic copy through Credentials Solutions, you will receive two emails. One will have the link to the PDF transcript which can be downloaded; the other will have the password information you need to log into the transcript. If you are having trouble receiving or opening the PDF of your transcript, contact Credentials Solutions help line at 847.716.3005. 

Some issues might be: 

  • Official electronic transcripts must be retrieved within 30 days of ordering, so the link may have expired. 
  • You were enrolled at UWL prior to 1991. Transcripts from prior to 1991 are not available electronically. However, you can still order them through the Credentials Solutions link. Just be sure to request the "Paper Hard Copy" option for delivery. Then your mailing options will appear on the method of delivery page.
  • Once the transcript is retrieved, the emailed link will only remain accessible for 48 hours. To be able to access it on your computer at a later date, you will need to save the PDF transcript to your computer.
  • After receiving your order number, you did not receive the emails containing the link and password. 
    • The authorization form may not have been signed. Go to the Self-ServicePlus page to find your order and electronically sign your form. You may also print it out to sign and then scan it back in and upload it.
    • This may be because the recipient email was entered with a typo. Go to the Self-ServicePlus page to look up your order using the order number and review what email was entered. If a typo was entered, contact Credentials Solutions at 847.716.3005.
  • Additional help for other situations can be found on the welcome page of the online order form. Click on the "Electronic Transcripts" section. Or call the customer service helpline at 847.716.3005.
Can I get my transcript via email? expanding section

Not directly. Our office cannot email transcripts directly to you, either unofficial or official. However, there is a way to have official transcripts sent to you electronically through Credentials Solutions' secure server. Please see the directions for ordering online on our transcript page. Official transcripts are $10, and the emailed link to download the electronic official transcripts will only be active for 30 days.

Can I get copies of my transcript from other institutions? expanding section

The University of Wisconsin-La Crosse does not issue copies of transcripts (high school or university) or other documents received from other institutions. 

Graduation & Commencement

How/when do I apply for graduation? expanding section

Undergraduates: File your intent to graduate before you register for your final semester. December and Winter Intersession grads should file by May 1st. May or Summer grads should file by December 1st. On your WINGS Student Center page, open the drop-down box and click "Apply for Graduation." You will need to click "Apply for Graduation" again under your program and then follow the prompts. 

Note: You are responsible for ensuring all requirements for your degree have been met. While extensive efforts are made to maintain the accuracy of your Advisement Report (AR), your college dean's office must confirm whether or not your degree is complete. Since your college dean's office authorizes the awarding of your degree, we recommend confirming with them that you'll meet all the degree requirements by making an appointment for a credit check prior to registering for your final year.  

Graduate: File your intent to graduate before your final term. Your expected term of graduation is the term in which you will successfully complete your thesis, comprehensive exams, or terminal project. On your WINGS Student Center page, open the drop-down box and click "Apply for Graduation." You will need to click "Apply for Graduation" again under your program and then follow the prompts. Students who are enrolled in GRC 798 or GRC 799 should apply if they know they will be finishing their graduation requirements in the current semester or the next. Students who have already completed all required GRC 798 or 799 enrollments in a prior semester must contact the Records and Registration Office, 117 Graff Main Hall, to apply for graduation. 

Associate: If you wish to apply for an Associate Degree, you need to fill out your intent to graduate in the Records and Registration Office, 117 Graff Main Hall. The graduation fee for associate degrees is $10 and will need to be paid when the form is completed with check or cash.

You should receive a confirmation of success after you have applied to graduate. If you have concerns that it did not go through or you can't remember if you applied, you may contact our office to verify at 608.785.8576.

Which graduation term should I apply for? expanding section

Do you have courses/requirements to finish over the Summer? Students with a Summer graduation term are assumed to participate in the Spring Commencement ceremony. Therefore, because of the requirements you still need to complete, you should use Summer as your graduation term and you will be automatically added into the Spring program. Your official diploma can't be awarded until after you've finished all of your degree requirements.

Do you have courses/requirements to finish over the Winter Intersession? Students with a Winter graduation term are assumed to participate in the Fall ceremony. Therefore, because of the requirements you still need to complete, you should use Winter as your graduation term and you will be automatically added into the Fall program. Your official diploma can't be awarded until after you've finished all of your degree requirements.

Students who want to participate in an off-season ceremony (for example, someone finishing requirements in Spring/Summer who wants to participate in the Fall ceremony) should still apply to graduate in the term in which they finish their requirements (in this example, Spring or Summer). Then contact your dean's office for approval to participate in a different ceremony.

Why am I seeing a graduation fee on my bill? expanding section

All undergraduate students with 95 credits and graduate students with 20 credits are automatically billed a one-time graduation fee. This fee covers the cost of graduation and Commencement, and is assessed whether or not a student chooses to attend the ceremony. An additional cap and gown fee is paid at the UWL Bookstore when you pick up your cap and gown.

What do I need to do for Commencement? expanding section

The UW-La Crosse Commencement staff has a wealth of Commencement related information and resources that will help guide you through the process from ordering caps and gowns to details about the actual day.