Make a reservation

UWL students, faculty, staff

Use the appropriate qualtrics survey below or access Virtual EMS to make your request.

Academic classroom requests will be submitted using these links.

Recurring meetings
Request weekly or recurring meetings here
One time events
Request events and one-time meetings here
Rooms for research
Students - request a room for research here

Virtual EMS

Everyone can use Virtual EMS to browse room availability and events. Faculty, staff, and the reservations contact for student orgs may create an account to access the online reservation process. Please watch the tutorials below before accessing VEMS for the first time.

Virtual EMS Tutorial: creating and using your VEMS account 

Virtual EMS Tutorial: accessing the VEMS calendar without an account

VEMS
VEMS is for meeting rooms and event spaces.
Who do I contact for computer lab reservations and athletic spaces? expanding section

For urgent questions on weekdays between 8 a.m. and 4:30 p.m., call University Reservations at 608.785.8895 or email requests to reservations@uwlax.edu.

All requests and questions related to class and exam scheduling should go through the Academic Registration Coordinator.

The following table lists reservable spaces and the contact for making reservations:

Facility

Reservations contact
Annett Recital Hall University Reservations
Classroom for academic purposes Academic Scheduling Contacts
Classroom for event purposes University Reservations
Computer classrooms ITS Reservation Request Form
Teleconference Rooms Information Technology Services
Cleary Alumni & Friends Center University Reservations
Conference Room University Reservations
Laboratories Departmental Office
Mitchell Hall & Athletic Fields      Athletics Department Contact
Murphy Library Room 25, 30, 120 Murphy Library Room Reservations
Murphy Library Room 150, 153 University Reservations
Outdoor Spaces  University Reservations
REC - Recreational Eagle Center Request Form Link
Residence Hall Facilities Residence Life 
Student Union University Reservations
Catering and self-catering expanding section

To place a catering order or view menu options visit Catertrax. 

Campus groups can get permission to bring in snacks for meetings and events where 100% of the attendees will be UWL faculty/staff/students by submitting a request to self-cater.  Events that are open to the general public are not eligible for this exemption. Using the Request for Approval to Self Cater Form, download and fill out the form and email back to reservations@uwlax.edu. 

Campus visitors

Host your upcoming event at UWL! If you are not making a request as a UWL student, faculty, or staff member, submit your request in the form below.

Campus visitors
Request to host a meeting or event at UWL here. A reservations staff member will follow up with you.

Wedding receptions

Host your wedding reception in the Student Union! Contact the Events and Operations Coordinator for more information.