Build a Reservation
A page within Reservations
Faculty and Staff of UW-L
Meetings/Events in Academic Buildings
- Please send in requests 3 business days in advance
- These buildings can be requested by:
- Survey Submission
- Direct email to reservations@uwlax.edu
- Please be aware: Academic scheduling takes precedence over meetings
- Please be patient as this is a policy that cannot be changed. Meetings/events that occur after 5pm are able to be scheduled in an academic space prior to the end of the first school week
- Meetings/events that happen before 5pm will have to wait until the end of the first school week to be scheduled as classes may move rooms during the first week of classes.
- Meetings/events that happen before 5pm will have to wait until the end of the first school week to be scheduled as classes may move rooms during the first week of classes.
- Please be patient as this is a policy that cannot be changed. Meetings/events that occur after 5pm are able to be scheduled in an academic space prior to the end of the first school week
Meetings/Events in Student Union and Cleary Alumni Center
- Requests must be submitted at least 2 business days in advance. Same-day requests will not be processed.
- These buildings can be requested through VEMS
- VEMS is our scheduling program for the Student Union and Cleary Alumni Center
- To create an account click here
- VEMS is our scheduling program for the Student Union and Cleary Alumni Center
Students of UW-L
Spring Semester Weekly meetings will be able to start scheduling on Dec. 2nd 2024
All students are able to book COVE Conference Rooms for a group project or interview HERE
Only students who are apart of a Student Organization are able to book for their group`s meetings
- We refer to these students as the group`s primary contact and there can only be one per group
- Due to the process length of activating, we suggest contacting the Reservations office prior to needing a room reservation
Meetings/Events in Academic Buildings
- These buildings can be requested by:
- Survey Submission
- Please be aware: Academic scheduling takes precedence over meetings
- Please be patient as this is a policy that cannot be changed. Meetings/events that occur after 5pm are able to be scheduled in an academic space prior to the end of the first school week
- Meetings/events that happen before 5pm will have to wait until the end of the first school week to be scheduled as classes may move rooms during the first week of classes.
- Meetings/events that happen before 5pm will have to wait until the end of the first school week to be scheduled as classes may move rooms during the first week of classes.
- Please be patient as this is a policy that cannot be changed. Meetings/events that occur after 5pm are able to be scheduled in an academic space prior to the end of the first school week
Meetings/Events in Student Union and Cleary Alumni Center
- Requests must be submitted at least 2 business days in advance. Same-day requests will not be processed.
- These buildings can be requested through VEMS
- VEMS is our scheduling program for the Student Union and Cleary Alumni Center and Hall of Nations in Centennial
- To create an account click here
- Once you have requested an account, please email mschneider2@uwlax.edu with your name and the student organization you are apart of
- To create an account click here
- VEMS is our scheduling program for the Student Union and Cleary Alumni Center and Hall of Nations in Centennial
Virtual EMS
This is our campus scheduling software for the Student Union, Cleary Alumni Center, Hall of Nations in Centennial, REC, Mitchell and various conference rooms across campus. Many refer to it as VEMS.
Students who are the primary contact for their student organizations are able to sign up for an account. Faculty and staff are able to have accounts, please email once you have requested an account as we are not notified by the system.
Reservations Information
Who do I contact for computer lab reservations and athletic spaces?
The following table lists reservable spaces and the contact for making reservations:
Facility |
Reservations contact |
| Annett Recital Hall | University Reservations |
| Classroom for academic purposes | Academic Scheduling Contacts |
| Classroom for event purposes | University Reservations |
| Computer classrooms | Academic Scheduling |
| Cleary Alumni & Friends Center | University Reservations (VEMS) |
| Conference Room | University Reservations (VEMS) |
| Laboratories | Departmental Office |
| Mitchell Hall & Athletic Fields | Athletics Department Contact |
| Group Study Rooms | Murphy Library Room Reservations |
| Outdoor Spaces | University Reservations (VEMS) |
| REC - Recreational Eagle Center | Request Form Link |
| Residence Hall Facilities | Residence Life |
| Student Union | University Reservations (VEMS) |
Catering and self-catering
To place a catering order or view menu options visit Catertrax.
No food/beverages are allowed in academic classrooms.
A self-catering form must be submitted and approved 2 business days before the event. Find the form here
University students, faculty, and staff may submit a self-catering request form for up to a $100 value with the following conditions:
- Only snack foods are allowed (cookies, chips, baked goods, fruits/vegetables, soda, coffee in a carafe, etc.)
- No outside vendor products can be brought/ordered (Subway, Toppers, etc...)
- For safety reasons, no food that requires heating/cooling can be brought in (mayonnaise based salads, sloppy joes, etc.)
- No electrical appliances may be brought in (crock pot, coffee maker, etc.)
- Self-catering may not be utilized in conjunction with University provided catering
- No food/beverages are allowed in Academic Classrooms
Campus visitors
- Thank you for considering UWL for your event needs. Please click on the link below to get started! For additional questions, please reach out to Hayley Harnden.
Wedding receptions
Host your wedding reception in the Student Union! Contact Hayley Harnden for more information.