Procurement

The University of Wisconsin-La Crosse secures the personal services of individuals and business entities through one of two methods:  an Employer-Employee Relationship (hire) or an Agreement with an Independent Contractor.

• If the individual is employed by UW System, they must be paid via UW payroll, please contact Human Resources for assistance.
• If the service is from an independent contractor, if it is of a unique or noncompetitive (sole source) nature, and if it supports instruction, research, or public service, it will be considered an Academic Support Service.

For more information, visit: Contracting for Services

All appliance purchases need to go through facilities. Facilities will procure the appliance and place it where you need it located. Please contact Scott Brown at sbrown2@uwlax.edu or Scott Schumacher at  sschumacher@uwlax.edu.This includes microwaves, freezers, refrigerators, etc. They will handle the complete transaction, and you will not need your P Card or to put anything into ShopUW+.

Beginning October 14, 2022 through October 14, 2027, Lamers Bus Lines will be the primary contact for bus services.  If Lamers Bus is unable to provide service for the date/time you requested, you can request services from GoRiteWay or Ready Bus Company. As part of the documentation you will need an email from Lamers saying that they are unable to provide service for the date/time you requested.

Quotes can be obtained from Lamers (wandan@golamers.com), GoRiteWay (amanda.lemerand@goriteway.com), and Ready Bus Company (cschelbe@mncoaches.com). 

Please feel free to contact the Contract Manager, Robin Tuxen (rtuxen@uwlax.edu) with any questions/concerns related to Lamers services.  

UW-La Crosse has an e-commerce site for purchasing computer peripherals. Purchases made through the CDW-G site are limited to $500 for each item with a total limit of $5,000 per order. CDW-G / UWL e-commerce site.

You may not purchase laptops, desktops, tablets, or printers from this site. For those products, please visit the ITS Technology Purchasing page to purchase these item. 

ORDERING FROM CDW-G:

Existing CDW-G Account Holder Requests:
Log-in to your CDW-G account to place an order. Please note that you will need to update the following:

1. Payment Option = Net Terms
2. PO = Department Name
3. Cost Center = Funding String entered on the quote

***Invoices for orders placed through the CDW-G site should be entered into Workday as a Supplier Invoice Request. ***

Requests without an account:
If you do not have a CDW-G account, or if your item is over $500, please contact the ITS Technical Support Consultant for your College or Division to request a quote from CDW-G. You will then complete a non-catalog item request in Workday with the quote attached.

New Account Holder Requests:
To request a CDW-G account, please contact the Eagle Help Desk at helpdesk@uwlax.edu.

Questions? Contact Purchasing Services: purchasing@uwlax.edu or 608-785-8501 or 608-485-8503.

All campus technology hardware purchases must be made through the Campus Technology Procurement page. By using this site, you ensure your hardware is supported by Information Technology Services (ITS).  Requests are routed to Purchasing to obtain the appropriate approvals and upon verification, ITS will submit the order.

These purchases include:

• Desktop Computers
• Laptop Computers
• Mobile Devices (iPads)
• Cellular Devices and Plans
• IP (VOIP) Phones
• Printer
• Printer Maintenance Plans
• Accessories (Monitors, Mouse, Keyboards, Headsets, etc.)

Questions? Contact the ITS Helpdesk: helpdesk@uwlax.edu or 608-785-8774.

Furniture Items: UW-La Crosse is required to purchase furniture items listed below from Badger State Industries (BSI). Please note that all furniture items will need to be purchased through facilities. Please contact Scott Schumacher at schumacher@uwlax.edu or X-8916 or Ed Scholl at escholl@uwlax.edu or X-6686.

Initiators (Everyone has this role) may place a Requisition into Workday and submit it. It will flow to a Requisition Validators who will validate the request, by checking funding, and possibly filling out the questionnaire.  After the Requisition Validator has viewed and agreed that all is correct with the requisition, they will approve, and the requisition will continue in workflow to the next person who is possibly the Program Manager.  The following is a list of responsibilities and functions of their role:

• Verify the FDM is correct.
• Make sure that necessary documents have been attached. 
• Verify shipping information.
• Add comments if needed.
• Complete the questionnaire if not already completed by the Initiator and/or verify the questionnaire is correct. Make sure that the supplier email has been included in the appropriate box.

Questions?  Contact Purchasing Services: procurement@uwlax.edu or call 608-785-8501 or 608-785-8503.

• Additional Resources
• • Create a Change Request
  • Create a Requisition for Catalog
  • Create a Requisition for Non-Catalog Order

Name badges are provided by Ryder Engraving, Inc. More information on the ordering process can be found here. Name Badges

New supplier requests must be submitted through the Supplier Management Portal within ShopUW+.

Supplier updates must be submitted as a Change Request through the Supplier Management Portal within ShopUW+.

• • New Supplier Request Page
  • Suppliers will receive an invitation to register via their Inbox or Spam folders.  Suppliers must complete the registration and upload a W-9/W-8Ben. W-9 must be version 2024 per IRS guidelines.

Printing services are provided through the Simplified Bidding Process, Mandatory State Contracts or DigiCopy, who we also have a contract with.

Below is the Simplified bidding process to follow if you are in need of actual print services. If you are unclear which service to use, please contact procurment@uwlax.edu.

Print Process Photo

If you are in need of Envelopes, Stationary, Business Cards or other items, please order through, Digicopys Online Ordering System.  You will need to set up and account first, please see directions below. Once your account is set up,  place your order through the website where you will find different templates that may suit your needs.  Please limit your order to no more than a 1,000 items.

Digicopy Account Set Up:

Please fill out pertinent information below and email to procurement@uwlax.edu 

• First and last name: 
• E-mail address: 
• Campus phone number: 
• Department name and address: 
• Funding code(s):

Print services provided by DigiCopy  may be able to meet your needs if your order is below a quantity of 1,000. Over 1,000 quantity and specialized services may require the bidding process. Some items Digicopy may have to offer are:

• Duplicating Services – Black & White and Color
• Business Cards
• Envelopes
• Binding Services
• Finishing Services - folding, drilling, cutting, shrink-wrapping, etc.
• Oversize Printing: Signs, Banners, Posters, all in full color!

For print services not listed above, complete a Print Order Form and send to procurement@uwlax.edu

Please contact Purchasing at procurement@uwlax.edu to assist with determining the appropriate process for completing your print requests.

Purchasing Card (Pcards) are now reconciled in Workday. Please click the below link to find out more information regarding Purchasing Cards.

For information about Purchasing Cards (PCards), click here.

Requests for software and software maintenance can be in placed in Workday via Non-Catalog Item.

Please note there is a Mandatory State Contract through which all software and software maintenance must be sourced.  Allow an additional five (5) business days for Purchase Services to complete the sourcing process. In addition, all Software must be approved by ITS.

Questions? Contact Purchasing Services: procurement@uwlax.edu or 608-785-8501 or 608-785-8503.

For campus brand consistency purposes, departments are required to order their tablecloths through the University Bookstore.  

1. Go to the website www.campusdirectsales.com
2. Search “table throw”
3. Select the color maroon
   1. Item# 6-66-4Y6789A - 6 Foot long Maroon Table Cloth
   2. Item# 6-66-CU8789 - 8 Foot Long Maroon Table Cloth
4. Request a quote. You will receive an email requesting your department name and logo. A mockup and quote will then be generated and emailed to the requester.
5. Once reviewed and if approved, place your order.
6. The order will then be created and shipped to the University Bookstore where you can pick up without incurring any shipping fees.

 Notes:

• Department purchases will be tax-exempt and receive a 20% discount.
• Payment options:
  1. Procurement card (preferred)
  2. If you do not have a procurement card, you can request an invoice from the University Bookstore at order pick up. You will then submit this invoice through Workday via the Supplier Invoice Request. A PO does not need to be created. 

Workday is your starting point for making purchases of goods and services. 

For all purchases, please search the Catalog Suppliers through the Workday Connection to determine if they can provide the resources needed with exception of the following:  

• Computers and computer hardware
  • $5,000 and under: Campus Technology Procurement page
  • Over $5,000: Submit a Non-Catalog Item in Workday.
• Computer peripherals may be available via through CDW-g
• Software, including software licenses and maintenance: Use the Non-Catalog Item in Workday.
• Duplicating & Printing: Review services provided to our campus by DigiCopy or complete a Print Order Form and send to procurement@uwlax.edu
• Academic Support Service Agreements (ASSA) require a Purchase Order regardless of dollar amount. For instructions, visit Contracting for Services.

UWL Buying Guide

For Non-Catalog Requests, please start your requisition in Workday by clicking the non-catalog button.

Non-Catalog Items

Click here for Instructions on Non Catalog Item Request in Workday

For Catalog Requests, please start in Workday and then click the button to Connect to Shop UW+ for purchasing from catalogs.

Connect to ShopUW+ for Catalog Items

Click her for Instruction on a Catalog Request in Workday

Shop UW+ Catalog Supplier and Product Returns

Click here for Information Product Returns

• If you have placed an order with a ShopUW+ Catalog supplier and have questions regarding the status or any other details about an order, the following link will provide direct contact information to supplier support staff dedicated to ShopUW+.

Click here for Shop UW+ Catalog Supplier Support

Customer Support

If you need assistance with Workday or need to reference the job aids, please go to Universities of Wisconsin Workday Knowledgebase. https://kb.wisconsin.edu/workday/internal/