Procurement

The University of Wisconsin-La Crosse secures the personal services of individuals and business entities through one of two methods:  an Employer-Employee Relationship (hire) or an Agreement with an Independent Contractor.

• If the individual is employed by UW System, they must be paid via UW payroll, please contact Human Resources for assistance.
• If the service is from an independent contractor, if it is of a unique or noncompetitive (sole source) nature, and if it supports instruction, research, or public service, it will be considered an Academic Support Service.

For more information, visit: Contract administration

All appliance purchases need to go through facilities. Facilities will procure the appliance and place it where you need it located. Please contact Scott Brown at sbrown2@uwlax.edu or Scott Schumacher at  sschumacher@uwlax.edu.This includes microwaves, freezers, refrigerators, etc. They will handle the complete transaction, and you will not need your P Card or to put anything into ShopUW+.

Beginning October 14, 2022 through October 14, 2027, Lamers Bus Lines will be the primary contact for bus services.  If Lamers Bus is unable to provide service for the date/time you requested, you can request services from GoRiteWay or Ready Bus Company. As part of the documentation you will need an email from Lamers saying that they are unable to provide service for the date/time you requested.

Quotes can be obtained from Lamers (wandan@golamers.com), GoRiteWay (amanda.lemerand@goriteway.com), and Ready Bus Company (cschelbe@mncoaches.com). 

Please feel free to contact the Contract Manager, Robin Tuxen (rtuxen@uwlax.edu) with any questions/concerns related to Lamers services.  

UW-La Crosse has an e-commerce site for purchasing computer peripherals. Purchases made through the CDW-G site are limited to $500 for each item with a total limit of $5,000 per order. CDW-G / UWL e-commerce site.

You may not purchase laptops, desktops, tablets, or printers from this site. For those products, please visit the ITS Technology Purchasing page to purchase these item. 

ORDERING FROM CDW-G:

Existing CDW-G Account Holder Requests:
Log-in to your CDW-G account to place an order. Please note that you will need to update the following:

1. Payment Option = Net Terms
2. PO = Department Name
3. Cost Center = Funding String entered on the quote

***Invoices for orders placed through the CDW-G site should be entered into Workday as a Supplier Invoice Request. ***

Requests without an account:
If you do not have a CDW-G account, or if your item is over $500, please contact the ITS Technical Support Consultant for your College or Division to request a quote from CDW-G. You will then complete a non-catalog item request in Workday with the quote attached.

New Account Holder Requests:
To request a CDW-G account, please contact the Eagle Help Desk at helpdesk@uwlax.edu.

Questions? Contact Purchasing Services: purchasing@uwlax.edu or 608-785-8501 or 608-485-8503.

All campus technology hardware purchases must be made through the Campus Technology Procurement page. By using this site, you ensure your hardware is supported by Information Technology Services (ITS).  Requests are routed to Purchasing to obtain the appropriate approvals and upon verification, ITS will submit the order.

These purchases include:

• Desktop Computers
• Laptop Computers
• Mobile Devices (iPads)
• Cellular Devices and Plans
• IP (VOIP) Phones
• Printer
• Printer Maintenance Plans
• Accessories (Monitors, Mouse, Keyboards, Headsets, etc.)

Questions? Contact the ITS Helpdesk: helpdesk@uwlax.edu or 608-785-8774.

Furniture Items: UW-La Crosse is required to purchase furniture items listed below from Badger State Industries (BSI). Please note that all furniture items will need to be purchased through facilities. Please contact Scott Schumacher at schumacher@uwlax.edu or X-8916 or Ed Scholl at escholl@uwlax.edu or X-6686.

Initiators (everyone has this role) may place a Requisition into Workday and submit it. It will flow to a Requisition Validators who will validate the request, by checking funding, and possibly filling out the questionnaire.  After the Requisition Validator has viewed and agreed that all is correct with the requisition, they will approve, and the requisition will continue in workflow to the next person who is possibly the Program Manager.  The following is a list of responsibilities and functions of their role:

• Verify the FDM is correct.
• Make sure that necessary documents have been attached. 
• Verify shipping information.
• Add comments if needed.
• Complete the questionnaire if not already completed by the Initiator and/or verify the questionnaire is correct. Make sure that the supplier email has been included in the appropriate box.

Questions?  Contact Purchasing Services: procurement@uwlax.edu or call 608-785-8501 or 608-785-8503.

Additional Resources

• Create a Change Request
• Create a Requisition for Catalog
• Create a Requisition for Non-Catalog Order

Campus name badges for the University are provided exclusively by Ryder Engraving, Inc.

Ordering Process

UWL Revised name badge- Name Line, title, department and optional line

1. Request a quote and design proof from Ryder Engraving, Inc. by emailing the following information to: sales@ryderengraving.com
   1. Employee Name
   2. Title
   3. Department Name
   4. Optional (Personal Pronouns) - enter using the following format: She/Her/Hers
2. Upon receipt of the quote and design proof.
   1. Review the design proof for accuracy.
   2. Login to Workday.
   3. Enter the order as a Non-Catalog Item.
      1. Add the quote and design proof as an attachment.
      2. Attach an excel spreadsheet with the information to be included on the badge.
      3. Commodity Code: 60101717; Spend Category: SC00082 may be used in Workday.

Pricing of badges: Regardless of same name on badges or 10+ different names. Pricing reflects price breaks given for quantity.

• Orders of 1-2 badges will be $8.50 each with shipping included. 
• Orders of 3-10 will be $5.90 each with shipping included.
• Orders of 10+ will be $5.73 each with shipping included.

If you have questions, please contact Purchasing at procurement@uwlax.edu.

New supplier requests must be submitted through the Supplier Management Portal within ShopUW+.

Supplier updates must be submitted as a Change Request through the Supplier Management Portal within ShopUW+.

• New Supplier Request Page
• Suppliers will receive an invitation to register via their Inbox or Spam folders.  Suppliers must complete the registration and upload a W-9/W-8Ben. W-9 must be version 2024 per IRS guidelines.

For Software Request and Software Maintenance Purchases, please fill out the Software Request From. 

Link: Software Request Form

The Software Request Form can also be found on BP Logix Website: BP Logix Workspaces

Once you submit the form, it will be routed to Procurement, ITS, and Contract Administration for approval. Once approved by all, it will route back to the initiator to put into Workday as a Non-Catalog Requisition.

This form is to assist is getting your request processed and help with the new WCAG standards at Level 2.1 AA by April 2026. More information can be found on the Universities of Wisconsin website at: UWSA Digital Accessibility Website

Questions? Contact Purchasing Services: procurement@uwlax.edu or 608-785-8501 or 608-785-8503.

For campus brand consistency purposes, departments are required to order their tablecloths through the University Bookstore.  

1. Go to the website www.campusdirectsales.com
2. Search “table throw”
3. Select the color maroon
   1. Item# 6-66-4Y6789A - 6 Foot long Maroon Table Cloth
   2. Item# 6-66-CU8789 - 8 Foot Long Maroon Table Cloth
4. Request a quote. You will receive an email requesting your department name and logo. A mockup and quote will then be generated and emailed to the requester.
5. Once reviewed and if approved, place your order.
6. The order will then be created and shipped to the University Bookstore where you can pick up without incurring any shipping fees.

 Notes:

• Department purchases will be tax-exempt and receive a 20% discount.
• Payment options:
  1. Procurement card (preferred)
  2. If you do not have a procurement card, you can request an invoice from the University Bookstore at order pick up. You will then submit this invoice through Workday via the Supplier Invoice Request. A PO does not need to be created.