University of Wisconsin-La Crosse | uwlax.edu

Business Services

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Welcome

Welcome to the Business Services office at the University of Wisconsin-La Crosse. We are committed to providing exceptional customer service to all members of the campus community. Business Services provides support services in such areas as general accounting, grant accounting, financial reporting, accounts payable, and accounts receivable. We look forward to working with you. 

Office Hours:

Business Services: 7:45 a.m.-4:30 p.m.

Cashier's office: 8 a.m.-4 p.m.

Training

e-Reimbursement Training

Business Services e-Reimbursement Training Sessions highlight travel policies, walk through e-Reimbursement, and provide answers to your questions. Please join us for these upcoming training opportunities! These sessions will run approximately one hour. To register, please email Kelly Myrup at kmyrup@uwlax.edu. Training dates and times are listed below.

  • Wednesday, September 21 at 9 a.m.
  • Thursday, September 29 at 9 a.m.
  • Wednesday, October 5 at 2 p.m.
  • Wednesday, October 12 at 9 a.m.
  • Thursday, October 20 at 9 a.m.
  • Wednesday, October 26 at 9 a.m.
  • Thursday, November 3 at 2 p.m.
  • Wednesday, November 9 at 9 a.m.
  • Thursday, November 17 at 2 p.m.
  • Wednesday, November 30 at 9 a.m.
  • Thursday, December 8 at 2 p.m.
  • Wednesday, December 14 at 9 a.m.
  • Thursday, January 12 at 2 p.m.

Take note

Travel and e-Reimbursement Highlights

Business Services e-Reimbursement Training Sessions highlight travel policies, walk through e-Reimbursement, and provide answers to your questions.  To register, please email Kelly Myrup at kmyrup@uwlax.edu. Training dates and times are listed above.

 UW System Policy 1200 Travel & Expense - General Travel & Expense Policy

  • All expenses must be submitted in e-Reimbursement by the traveler to the traveler’s supervisor within 90 days after the expense or trip completion date.
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  • All travel expenses for one trip are to be reported on one travel expense report in e-Reimbursement for a full accounting of the total cost of the trip, regardless of payment method(s).

UW System Policy 1201 Travel & Expense - Purchase & Payment of Business Air Travel

  • All University sponsored travel must be booked and purchased in the UWTravelWIse program, either within Concur or with Fox World Travel.
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  • Airfare can be purchased with an University procurement card or a personal form of payment, however, reimbursement for personal forms of payment will not occur until after the completion of the trip via e-Reimbursement.

 UW System Policy 1202 Travel & Expense – Purchase & Payment of Lodging

  • Lodging can be purchased with an University procurement card or a personal form of payment, however, reimbursement for personal forms of payments will not occur until after the completion of the trip via e-Reimbursement.
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  • Advance payment of lodging is not allowed unless required; supporting documentation must be submitted in e-Reimbursement.
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  • Use of internet based lodging ‘brokers’ or third party sites such as Expedia, Hotels.com, Kayak, Priceline, Airbnb, and Hotwire are prohibited and will not be reimbursed.

 UW System Policy 1203 Travel & Expense – Meals & Incidental Expense Per Diem Allowance Reimbursements

  • Traveler is allowed a daily allowance with deductions of 20% breakfast, 30% lunch, & 50% dinner for provided meals.
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  • Traveler is allowed 75% of daily allowance on the first & last day of travel when traveler is expected to incur meal expenses.
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  • Travelers on a day trip (no overnight stay) are limited to a tax reportable day trip allowance of $15 per day when traveler is expected to incur meal expenses.  No day trip allowance is paid if a meal is provided on the day trip. 

UW System Policy 1204 Travel & Expense – Use of Personal Vehicles, Rental Cars & Fleet

  • Any one driving on University sponsored business must be authorized to drive in accordance with Risk Management’s Drivers Authorization Policy
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  • Travelers are encouraged to use rental vehicles and must use the university rental contracts with Enterprise and National. Rental vehicle prepaid fuel or refueling packages are non-reimbursable.

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