Fiscal year end
A page within Business Services
Fiscal Year (FY) 2023
Business Services Items |
Fiscal Year Funding |
Submit By |
Submit To |
Contact Person |
| Chargebacks | 2023 | June 16 | businessservices@uwlax.edu | Mark Haakenson |
|
CDW-G Orders Backordered items may not post until FY24. |
2023 | June 16 | CDW-G Purchase Process | Kurtis Bock |
| Deposits | 2023 | June 30 by noon | Cashier's Office | Lisa Drazkowski |
|
e-Reimbursements *May 26 is the recommended date to allow time for reports to move through workflow and reports sent back for revision. Expense reports that are fully audited and approved before June 30 will be paid in FY23. |
2023 | May 26* | e-Reimbursement login | Spencer Green |
| Revenue Transfers | 2023 | June 23 | businessservices@uwlax.edu | Derek Norby |
| Expense Transfers | 2023 | June 23 | Cost Transfer Tool | Derek Norby |
|
Invoices |
2023 | June 16 | Mark Haakenson | |
|
Payments to Individuals (PIRs) If PIR is to be paid with FY23 funds, note on PIR. |
2023 | June 16 | Mark Haakenson | |
| Printing Orders | 2023 | May 19 | Carly Martinco | |
|
Purchasing Card Purchases Depending on vendor processing. June 24th is the Final Statement Date for FY2023. |
2023 | June 18 | Purchasing Card Process | Kurtis Bock |
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Purchasing Card Purchases June 23th is the Final Statement Date for FY2023. |
2023 or 2024 depending on supplier processing | June 20-23 | Purchasing Card Process | Kurtis Bock |
|
Purchasing Card Purchases |
2023 | After June 23 | Purchasing Card Process | Kurtis Bock |
ShopUW+ |
Fiscal Year Funding |
Submit By |
Submit To |
Contact Person |
|
Non-Catalog Purchases *May 19 is the recommended date to allow time for general processing. Purchases requiring vendor setup or changes or contract negotiations may need longer lead time. |
2023 | May 19* | Purchase Request Process | Kurtis Bock |
|
Non-Catalog Purchases
|
2024 | After April 26 | Purchase Request Process | Kurtis Bock |
|
Catalog Purchases Backordered items may not post until FY24. |
2023 or 2024 depending upon supplier processing | June 9-30 | Purchase Request Process | Kurtis Bock |
|
Catalog Purchases |
2024 | After June 30 | Purchase Request Process | Kurtis Bock |
ITS
|
Fiscal Year Funding |
Submit By |
Submit To |
Contact Person |
| Technology Purchases | 2023 | May 19 | Technology Purchase Process | David Kim |
Human Resources Items |
Fiscal Year Funding |
Submit By |
Submit To |
Contact Person |
|
Fund Data Entry for Payroll This is the last day that EAF funding changes can be made in HRS for FY23. |
2023 | June 12 | Human Resources | John Acardo |
Budget Office Items |
Fiscal Year Funding |
Submit By |
Submit To |
Contact Person |
| Spend Plans | 2023 | July 14 | budgetoffice@uwlax.edu | Emily Roraff |
| Budget Transfers | 2023 | June 24 | budgetoffice@uwlax.edu | Emily Roraff |
Facilities Management Items |
Fiscal Year Funding |
Submit By |
Submit To |
Contact Person |
| Campus Stores Orders | 2023 | June 2 | fpm@uwlax.edu | Tom Fell |
| Key Requests | 2023 | June 2 | fpm@uwlax.edu | Tom Fell |
| Work Orders, Estimates & Transfers | 2023 | May 19 | fpm@uwlax.edu | Tom Fell |