Responsible Conduct of Research for Federal Agencies

This webpage is for faculty who have or will be submitting federal grants and students (undergraduates, graduates, and post docs) who will be participating iprojects funded by federal grants. If you have received a UWL Undergraduate Research & Creativity Grant or a Graduate Research, Service, & Educational Leadership (RSEL) grant, please click here for the related RCR training requirements. 

The following federal agencies have set forth RCR requirements for all institutions receiving agency funding 

  • National Institutes of Health (NIH) (only some funding mechanisms, such as R25 and R36) 
  • National Science Foundation (NSF) 
  • United States Department of Agriculture (USDA) 
  • Each agency defines training expectations for undergraduate students, graduate students, and postdoctoral researchers participating in projects funded by the above agencies, whether they are paid or unpaid.  

Students participating in such projects are required to complete online training modules in CITI according to the following time frames: 

RCR Training Requirements for NSF and USDA Sponsored Projects*

Must be completed within

Undergraduate Students

Graduate Students & 

Post Docs

First 2 weeks of project work

1. Research Misconduct (RCR-Basic) (ID 16604)

2. Conflicts of Interest (RCR-Basic) (ID 16599)

3. Data Management (RCR-Basic) (ID 16600)

4. For USDA sponsored projects only: Authorship (RCR-Basic) (ID 16597)

1. Research Misconduct (RCR-Basic) (ID 16604)

2. Conflicts of Interest (RCR-Basic) (ID 16599)

3. Data Management (RCR-Basic) (ID 16600)

4. For USDA sponsored projects only: Authorship (RCR-Basic) (ID 16597)

First 6 weeks of project work

1 or more additional modules (as defined by RCR Student Training Plan Form)

2 or more additional modules (as defined by RCR Student Training Plan Form)


If you have questions, please see the policy and FAQs below. The Office of Research and Sponsored Programs (ORSP) is available to assist at 785-8007 or grants@uwlax.edu.*PIs applying to NIH funding mechanisms subject to RCR training requirements must consult with ORSP to develop a compliant RCR training plan prior to application submission. UWL’s most common mechanism (R15) is not subject to the requirements, but other mechanisms are (e.g., R25, R36) (see NOT-OD-10-019).

RCR Training Plan Form (Qualtrics Survey)

UW-La Crosse RCR Policy 

FAQs for Faculty

What do I need to turn in related to RCR when submitting a federal grant? expanding section
How do I register to have access to the CITI training? expanding section

 

  1. Go to the CITI Registration page. Under "Select Your Organization Affiliation", type "Wisconsin" in the box and then select University of Wisconsin-La Crosse. Agree to the terms of service and confirm affiliation by checking the boxes indicated. Click on "Continue to Create your CITI Program Username/Password".
  2. Enter your first name, last name, and email address (use UWL email address). Enter your name as you would like it to appear on your completion report. Click on "Continue to Step 3".
  3. Choose a username, password, and security question. Click on "Continue to Step 4".
  4. Enter demographic information and click on "Continue to Step 5".
  5. Click "NO" when asked if you want to request Continuing Education Unit (CEU) credits. The second question in this step asks your preference in participating in research surveys at a later date, participation is optional. Click on "Continue to Step 6".
  6. Complete the personal information requested.  For the role in research, choose a role that is most appropriate for your involvement with the project. Click on "Continue to Step 7".
  7. You will arrive on a page instructing you to select your curriculum. Under Question 1, "Responsible Conduct of Research", select the most appropriate category for the project on which you will be working. Do not make selections for questions 2-9.  Click the submit button at the bottom of the page to submit your curriculum selection. 
How do I login to complete the training? expanding section
  1. Go to the log-in page, which is https://www.citiprogram.org/default.asp
  2. Enter the user name and password you established and click "Submit".
  3. On the main menu page, under "View Courses", select the course you would like to work on, and you will be taken to the gradebook for that course.
  4. The first time you log-in, complete Integrity Assurance Statement presented at the top of the course by checking the box agreeing to the terms. The system will allow you to start taking the elective modules after agreeing to the terms.
  5. There may be 1 or 2 short modules that will orient you to the training. There are no quizzes/tests associated with these modules, and they are required. Once these are complete, the actual training modules will become available.
Do I have to complete the CITI training modules? expanding section

While it is not required that faculty members complete the training, it may help you in selecting the appropriate modules for your students and in providing any additional training that you feel is necessary.

Which modules should I select on the RCR student training plan form? expanding section

You should select the modules that best fit students’ roles in the project. The minimum requirements are outlined in the table below, but you may select additional modules applicable to your project:

RCR Training Requirements for NSF and USDA Sponsored Projects*

Must be completed within

Undergraduate Students

Graduate Students &

Post Docs

First 2 weeks of project work

1.    Research Misconduct (RCR-Basic) (ID 16604)

2.    Conflicts of Interest (RCR-Basic) (ID 16599)

3.    Data Management (RCR-Basic) (ID 16600)

4.    For USDA sponsored projects only: Authorship (RCR-Basic) (ID 16597)

1.    Research Misconduct (RCR-Basic) (ID 16604)

2.    Conflicts of Interest (RCR-Basic) (ID 16599)

3.    Data Management (RCR-Basic) (ID 16600)

4.    For USDA sponsored projects only: Authorship (RCR-Basic) (ID 16597)

First 6 weeks of project work

1 or more additional modules (as defined by RCR Student Training Plan Form)

2 or more additional modules (as defined by RCR Student Training Plan Form)

*PIs applying to NIH funding mechanisms subject to RCR training requirements must consult with ORSP to develop a compliant RCR training plan prior to application submission. UWL’s most common mechanism (R15) is not subject to the requirements, but other mechanisms are (e.g., R25, R36) (see NOT-OD-10-019).

Are students who aren't being paid by the grant still subject to these requirements? expanding section

Yes. UWL Policy doesn't make any distinction between students who are being paid and those who are not.

What extra steps do I take when I hire / select a student? expanding section
  • When a student is hired or selected to participate in a grant-funded project subject to RCR requirements, send the student's name, email address, student ID number, and start date to Sydni Durrstein (sdurrstein@uwlx.edu). If you are involved with more than one project subject to RCR requirements, also identify the grant(s) in which the student will be participating. 
  • If any information changes (student elects not to work on the grant, start date is pushed back, etc.), update Sydni as soon as possible.
  • If you are hiring multiple students, you may send one email for all of them so long as it is sent before any of them begin work.
  • Provide students with the plan that they must follow to be compliant with your grant.
Can students complete the online training during work time? expanding section

No. To comply with federal agency requirements, UWL specifically forbids students to receive pay for time spent completing this training.

How will I know that my students are complying with the policy? expanding section
  1. Once RCR training modules are complete, students are able to download a completion report in CITI. Students should email you a copy of their report to verify they have completed all of the required modules. Review the information to ensure it aligns with the RCR student training plan you have on file with ORSP.
  2. Forward each student’s verification email and completion report to Sydni Durrstein (sdurrstein@uwlax.edu) to certify training has been completed.
  3. Faculty principal investigators (PIs) are responsible for proactively communicating with ORSP all undergraduate, graduate, and post doc students participating in projects subject to RCR requirements. This includes communicating changes in student participation, such as new hires that occur during the project

 

 

What happens if a student doesn't complete the required training? expanding section
  • If a student fails to complete the required training by the deadline, you will receive an email. That student must halt all work/participation (paid and unpaid) on that award until successfully completing the training. Consequently, students are not eligible to earn any compensation for work/participation on a grant-funded project while they are not in compliance with RCR training requirements.
  • Once the award’s PI has forwarded ORSP verification of the student’s RCR training completion, you will receive an email from ORSP indicating that the student is in compliance. Only then may the student return to work.
Do students still have to complete IRB training? expanding section

Yes. IRB requirements are mandated by federal law if research involves human subjects regardless of and in addition to any RCR training requirements. RCR is not a substitute for any other required compliance measure.

Additional information on IRB

Additional information on research compliance requirements expanding section

Click on "Contact Us" at the bottom of the screen in CITI. This will bring up options for site FAQs, live chat, password recovery, and a technical support phone number.

FAQs for Students

Which modules should I complete, and when must they be completed? expanding section

The faculty member overseeing your project participation will tell you which modules you need to complete. The minimum requirements for all projects are outlined in the table below, but note there are additional modules selected by your faculty mentor that you will need to complete:

RCR Training Requirements for NSF and USDA Sponsored Projects*

Must be completed within

Undergraduate Students

Graduate Students &

Post Docs

First 2 weeks of project work

1.    Research Misconduct (RCR-Basic) (ID 16604)

2.    Conflicts of Interest (RCR-Basic) (ID 16599)

3.    Data Management (RCR-Basic) (ID 16600)

4.    For USDA sponsored projects only: Authorship (RCR-Basic) (ID 16597)

1.    Research Misconduct (RCR-Basic) (ID 16604)

2.    Conflicts of Interest (RCR-Basic) (ID 16599)

3.    Data Management (RCR-Basic) (ID 16600)

4.    For USDA sponsored projects only: Authorship (RCR-Basic) (ID 16597)

First 6 weeks of project work

1 or more additional modules (as defined by RCR Student Training Plan Form – consult your faculty mentor)

2 or more additional modules (as defined by RCR Student Training Plan Form – consult your faculty mentor)

*Consult with your faculty mentor for guidance on completing your RCR training requirements for NIH-funded project participation.

How do I register for CITI training? expanding section

 

  1. Go to the CITI Registration page. Under "Select Your Organization Affiliation", type "Wisconsin" in the box, and then select University of Wisconsin-La Crosse. Click on "Continue to Step 2". Under "Select Your Organization Affiliation", type "Wisconsin" in the box and then select University of Wisconsin-La Crosse. Agree to the terms of service and affirm your affiliation by checking the boxes indicated. Click on "Continue To Create Your CITI Program Username/Password".
  2. Enter your first name, last name, and UWL email address. Enter your name here as you would like it to appear on your completion reports. Click on "Continue to Step 3".
  3. Choose a user name, password, and security question. Click on "Continue to Step 4".
  4. Enter demographic information and click on "Continue to Step 5".
  5. Click "NO" when asked if you want to request Continuing Education Unit (CEU) credits. The second question in this step asks your preference in participating in research surveys at a later date. Click on "Continue to Step 6".
  6. Complete the personal information requested. For your department, students can use their major (Biology, Microbiology, etc.). For the role in research, choose a role that is most appropriate for your involvement in a project, most likely, “Student Researcher - Undergraduate” or “Student Researcher – Graduate level”. Click on "Continue to Step 7". You will be asked to select your curriculum under Question 1, "Responsible Conduct of Research". Select the most appropriate category for the project on which you will be working. If you are uncertain as to which one to select, please check with your faculty mentor.
  7. You will arrive on a page instructing you to select your curriculum. Under Question 1, "Responsible Conduct of Research", select the most appropriate category for the project on which you will be working. Do not make selections for questions 2-9.  Click the submit button at the bottom of the page to submit your curriculum selection.  If you are unsure of which selection to make, please contact Sydni Durrstein at sdurrstein@uwlax.edu or check with your faculty mentor.
How do I log-in to complete the training? expanding section
  1. Go to the log-in page, which is https://www.citiprogram.org/default.asp
  2. Enter the user name and password you established and click "Submit".
  3. On the main menu page, under "View Courses", select the course you would like to work on, and you will be taken to the gradebook for that course.
  4. The first time you log-in, complete Integrity Assurance Statement presented at the top of the course by checking the box agreeing to the terms. The system will allow you to start taking the elective modules after agreeing to the terms.
  5. There may be 1 or 2 short modules that will orient you to the training. There are no quizzes/tests associated with these modules, and they are required. Once these are complete, the actual training modules will become available.
I’m not being paid for the work I’m doing on the federal grant. Do I still have to complete this training? expanding section

Yes. UWL policy requires all students working on federal grants subject to RCR requirements to complete the training.

I completed the Research Misconduct, Conflicts of Interest, and Data Management training modules when I received my own grant. Do I have to repeat that training? expanding section

No. You only need to complete these training modules once. If you are unsure whether you have completed this part of the training, please email Sydni Durrstein at sdurrstein@uwlax.edu, who can check for you.

How long will it take to complete the training? expanding section

You should plan for each module to take approximately 30-60 minutes.

 

What do I need to turn in to verify I am in compliance with RCR and able to work on a federally funded project? expanding section
  1. Once RCR training modules are complete, you need to download a completion report in CITI.
  2. Email a copy of your report to your faculty mentor to verify you have completed all of the required modules.
  3. The faculty member will forward this information to ORSP to verify your training completion. If you have a question about whether your training completion has been verified, please contact Sydni Durrstein (sdurrstein@uwlax.edu or 785-8007).
What happens if I don't complete the training? expanding section
  • If you do not complete the training by the deadline, you will receive an email from the Office of Research & Sponsored Programs (ORSP) indicating that you are not in compliance.
  • You must stop all work (paid and unpaid) on the grant.
  • You may only return to work once you are in compliance and have received an email from ORSP indicating that you may do so.
Do I still have to complete IRB training? expanding section
  • IRB is a requirement mandated by federal law if research involves human subjects. RCR is not a substitute for any other required compliance measure. Check with your mentor to see if you are required to complete IRB training.
  • If you are required to complete IRB (human subjects) training as part of your RCR Training Plan, and you have a completion certificate from CITI for completing the module at an earlier date, you do not need to repeat the training.
  • Additional information on IRB
Do I still have to complete Biosafety (IBC), Animal Care (IACUC), and/or other research compliance requirements on campus? expanding section

Yes.  RCR is not a substitute for any other mandated compliance measure.  Check with your mentor to see if you are required to complete any of these additional trainings.

Additional information on research compliance requirements

What should I do if I'm having difficulties with the CITI training site? expanding section

Click on "Contact Us" at the bottom of the screen. This will bring up options for site FAQs, live chat, password recovery, and a technical support phone number.

How do I know if I have completed the required training? expanding section

Please contact Sydni Durrstein at sdurrstein@uwlax.edu or 785-8007 in the Office of Research and Sponsored Programs (ORSP).