UWL departments charging UWL students for services or goods provided from their department must be authorized by their department to perform this activity. These charges will be sent to Business Services based on a billing schedule and will be reflected on the student's WINGS account.
Each term a billing schedule and a billing template will be emailed to the department representative on file with an email highlighting when the student charges are due to Business Services.
Department charges shall be processed promptly and sent to the Business Office on a regular basis. All open ended charges need to be finalized and sent in for processing before each monthly billing date. It is the department’s responsibility to ensure these charges are processed based on the billing calendar. Department staffing patterns or hours may need to be adjusted to accommodate the requirement.
The timing of receiving charges by Business Services is important as financial aid, scholarships, and loans are typically applied to the student's account during the first few days of each term. In addition, late charges (not paid) on a student’s account may prevent a student from future registration.