Hiring manager toolkit
General Recruitment Resources
In general, the interview, or portions of the on-campus visits may be recorded, either by audio or video mediums. When a committee decides to record an interview or portion of the interview, (e.g. open forum, etc.), these guidelines should be adhered to:
- If you record one interview or a portion of the interview for one candidate, you must do the same for all candidates - this is done for equity.
- The candidates must be notified of the recording before the interview.
- The candidates must also be informed that the Wisconsin Open Records Law requires that this recording become part of the application file and is subject to open records requests.
- The recordings are then returned to Human Resources or uploaded in the "Posting Documents" section of the Recruitment upon the closing of the search. These materials are retained for six years.
Last modified: 04/14/2021
Yes, however, please let the applicant/candidate know that you will have HR get ahold of them for questions on pay. We advise stakeholders to direct these questions to HR since discussions of compensation can place potential future colleagues in an awkward position.
Last modified: 04/14/2021
Once you have completed the Tiering reasons for the applicants, you are free to begin the first round of interviews, whether that be phone/video call(s). You need only move the finalist(s) for consideration and approval by your supervisor and Affirmative Action in the next stages of the Recruitment Process.
Pre-Screening
Before you begin to review the application materials, those conducting the pre-screen of the applicants should become fully aware and understand the selection criteria.
First Round Screening
First-round screening can take the form of a brief phone call or video call to the candidate to reconfirm interest and to seek answers to the approved 'first-round' screening questions.
Approval of Questions
For most searches, the 'first-round' questions are submitted with the Recruitment for approval. If your search did not include these questions in the initial Recruitment approval, your first round questions must be approved by the Affirmative Action Officer before you engage the candidates.
Last modified: 04/14/2021
The emails that the applicants receive are below. These email triggers are sent automatically when either, they first submit their application or when the search has closed and a successful candidate has been hired.
The formatting may be condensed in these illustrative examples; however, the email received by the applicant is properly formatted.
- Email sent when the applicant submits materials
- Email sent on the first review date, to check in with the candidates
- Email sent when the position is filled and the candidate is ranked as "Tier 3"
- Email sent when the position is filled and the candidate is ranked as "Tier 2"
- Email sent when the positions filled and the candidate is ranked as "applied after the first review"
Last modified: 02/23/2022
We encourage you to answer questions about UWL, the department, and questions specific to the position. Refer all other questions to HR.
Last modified: 04/14/2021
Last modified: 01/04/2022
Last modified: 06/17/2022
Search Committee/Panel Members
During the search process, panel members may have access to confidential information, including, but not limited to, personal information, education history, and employment history of applicants. This information and all discussions must remain confidential both during the search and after the completion of the search process. Panel members may discuss this information only with other members of the panel, as well as with the hiring supervisor, the dean/director, the Human Resources Director/designee,
and the Affirmative Action Officer. Members must not permit any unauthorized person to access documents in their possession that contains applicant or search and screen information.
Applicants
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).
Last modified: 04/14/2021
PeopleAdmin also is the repository for all documents related to the Recruitment. Documents must be submitted using this form.
Last modified: 04/14/2021
All recruitments take place in PeopleAdmin the software program that is used by the university to manage position descriptions, recruitments, and onboarding for our new employees. To begin, log into the PeopleAdmin program. The information on how to create your recruitment and advance it through the approval process to be posted is contained in this knowledgebase article.
Last modified: 04/14/2021
- Level 1 - is the hiring official and/or the search committee/panel chair. They are responsible for coordinating all recruitment activities.
- Level 2 - is the Dean or Director for a department or work unit. They are responsible for approving the recruitment, the finalists for interviews, and the hiring details.
- Level 3 - If the vacant position will award the incumbent a wage of $50,000 or more per year, the Vice Chancellor for the division must approve the recruitment and the hiring details.
Last modified: 04/14/2021
- Level 1 – Supervisors / Hiring Managers
- Level 2 – Dean / Directors
- Level 3 – Vice Chancellor
Last modified: 04/14/2021
Last modified: 01/04/2022
Physical Demands/Working Conditions
Reasonable Accommodations
UWL provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact hrinfo@uwlax.edu or 608.785.8013. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
All position descriptions are required to provide physical demands and working conditions/environment and may not be published in the job announcement. For information on the physical demands and/or working conditions/environment for this position, please contact Human Resources at hrinfo@uwlax.edu or 608.785.8013.
Miscellaneous Information
Information about your benefits (FAASLI)
Your benefits add an additional 40%+ to the overall financial package from the university.
Highlights include:
- excellent flexible health insurance with low co-pays and good coverage.
- paid holidays and sick days.
- sick leave may be converted at retirement to pay for health insurance post-work at UWL.
- after 5 years of employment, you become vested in our retirement system which ensures income post-career.
- benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.
Learn more at: https://www.uwlax.edu/globalassets/offices-services/human-resources/benefits-info/2022-quick-guide-faasli.pdf
Benefit eligibility is determined at the point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.
Information about UWL and the Surrounding Region
The University of Wisconsin-La Crosse (UW–La Crosse) provides a challenging, dynamic, and diverse learning environment in which the entire university community is fully engaged in supporting student success. Grounded in the liberal arts, UW-La Crosse fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge. Acknowledging and respecting the contributions of all, UW-La Crosse is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.
For more than a decade, UW-La Crosse has been named one of Kiplinger’s 100 Best Values in Public Universities and has appeared prominently on the U.S. News & World Report list of “America’s Best Colleges” for more than 15 years, and is ranked #4 on its list of the Best Regional Public Universities in the Midwest.
With a student population of roughly 10,500, the university offers 91 undergraduate programs, 21 graduate programs, and 2 doctoral programs through the following three colleges, the College of Arts, Social Sciences, and Humanities, the College of Business Administration, and the College of Science and Health, as well as the School of Education. There are over 600 full-time faculty and instructional academic staff, 75 percent of whom hold terminal degrees. UW-La Crosse boasts a retention rate (freshmen returning as sophomores) of 84 percent, a graduation rate (degree within six years) of 70 percent, and is among only 12 institutions cited nationally by the American Association of State Colleges and Universities for its success in linking campus culture and university leadership to outstanding graduation rates.
UW-La Crosse’s strategic plan Sustaining Excellence continues to move our community forward through its four pillars: increasing community engagement, achieving excellence through equity and diversity, investing in our people, and advancing transformational education. More information about the ongoing work of Sustaining Excellence is available at www.uwlax.edu/info/strategic-plan.
The UW-La Crosse campus is in southwestern Wisconsin, nestled in a residential area of the City of La Crosse and positioned as part of a larger metro area with a population close to 140,000. The area, known as the 7 Rivers Region, is famous for its exceptional natural beauty which includes the Mississippi River on one side, majestic bluffs on the other, and views of rolling farmland and forested valleys in between. Abundant water, woodlands, and varying terrain provide ample opportunities for year-round outdoor recreation. Only a couple of hours from Minneapolis or Madison, La Crosse enjoys the affordability and charm of small-town living with larger city benefits. Three colleges, two world-class medical institutions, the La Crosse Symphony Orchestra, a restored nineteenth-century downtown business district and a number of galleries and art centers have made La Crosse a regional center for culture, entertainment, medical care, shopping, sports, and recreation. More information about the La Crosse metro area can be found here: Choose La Crosse.
Learn more about UW-La Crosse here: https://www.uwlax.edu/human-resources/services/talent-acquisition-and-employment/finalist-welcome/
AA/EO Statement
The University of Wisconsin-La Crosse is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWL, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
DEI Statement
UW-La Crosse’s diversity and inclusion efforts are guided by our adherence to Inclusive Excellence. We define Inclusive Excellence as “… our active, intentional and ongoing commitment to bridge differences with understanding and respect so all can thrive." The goals of Inclusive Excellence are to increase the retention of diverse faculty, staff, and students while encouraging a campus climate that is inviting and welcoming to all. UW-La Crosse strives to promote acceptance of all facets of diversity from racial/ethnic diversity to diversity of thought and experience. UW-La Crosse ranks 6th nationally among the Top LGBTQ-Friendly Colleges for 2018-19 by AffordableCollegesOnline.org (ACO).
Annual Security and Fire Safety Report (Clery Act)
For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://www.uwlax.edu/police/annual-security-report/ or contact the University Police Department at 608.785.9000.
Special Instructions
Application deadlines
TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed ‘First Review Date’. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.
Confidentiality of Applicant Materials
UWL is a state agency and is subject to Wisconsin's Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.
CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
Last modified: 03/31/2022
Advertising Resources
The expense can vary depending on which external job boards you advertise on. Some services may charge per click or include an additional fee to move the posting into a high-priority position. On the low end, each recruitment could cost anywhere from $50 - $500. On the high end, it can cost up to $1,500 - $3,000. That said, the more places you advertise the broader the reach is, which can result in higher quality candidates and a larger applicant pool.
Local advertising in all digital formats:
Last modified: 09/30/2021
Faculty
- Chronicle of Higher Education - Spotlight Advertisements
- Inside Higher Education - Spotlight Advertisements (and diversity job board and email push)
- Discipline Specific Journal or Newsletter
- Handshake
Professional and Support Staff
- Chronicle of Higher Education
- Inside Higher Education
- NACUBO
- Profession specific organization
- Local media/La Crosse Tribune
- Indeed
- Handshake
Last modified: 06/01/2022
Last modified: 01/04/2022
Last modified: 01/04/2022
Open Meeting Resources
24 hours before Panel/Committee meets you must create an agenda and post it to the University’s Open Meetings calendar.
Once the hiring official and Search and Screen Chair are ready to begin meeting with the full committee or panel, you must create an agenda, post it to the University’s Open Meetings calendar and follow the Open Meeting Notices requirements.
All search and screen committees must post using this form.
Please note that search and screen open meeting notices must be posted electronically via Campus Calendar at least 24 hours in advance of the meeting. The notice should contain the time, date, place, and subject matter of the meeting, including what will be discussed in a closed session. Please see UWL’s Open Meetings webpage.
Please take a screenshot of your open meeting notice on the UWL Campus Calendar. Please email it to hrinfo@uwlax.edu. It will be added to the recruitment.
Last modified: 04/14/2021
Last modified: 01/04/2022
Interviewing Resources
- Brief guide for contemporary interviewing
- Behavioral interviewing guide
- Confidentiality statement and guidelines for interviewing
- Interview question bank
- Approved office support interview questions
- Approved reference question samples
- Tips on preparing for interviews
- Conducting due diligence - internal candidates
- Recruitment Questions from previous searches
Last modified: 05/26/2022
Interview Schedule Templates
- On-campus interview schedule template for faculty/instructional
- On-campus interview schedule template for instructional academic staff
- On-campus interview schedule template for staff (full time, professional)
- On-campus interview schedule template for Director or Administrative positions
- On-campus interview schedule template for staff (part-time or para-professional)
Group Forum Qualtrics Survey
Last modified: 01/17/2022
The campus visit is a critical part of the interview process, both of the interview committee/panel and for the candidate. Use the following link to provide in your confirmation of interview email to candidates to let them know more about UWL.
For some recruitments, committees/panels may want to consider the following:
- The La Crosse Chamber First Friend
- Realtor connections
The First Friend program provides insights into local schools, housing, child care, hobbies/interest, and more. For more information, contact hrinfo@uwlax.edu
Last modified: 01/04/2022
Obtaining Employment References
Job related reference information is required as part of the recruitment and selection process for all prospective employees.
When to ask: Reference checks must be performed, at a minimum, for a final candidate for any UW System institution position prior to hire.
What to ask: When checking references, it is a good practice to ask whether disciplinary problems were encountered. At a minimum, reference check questions must be asked about a final candidate prior to hire as to whether they:
- were ever found to have engaged in any sexual violence or sexual harassment
- are currently under investigation or have ever left employment during an active investigation in which they were accused of sexual violence or sexual harassment
Additional guidance on reference check questions can be found in , , and .
Who to ask: Reference checks must be conducted at a minimum with a final candidate’s most recent employer and with all previous UW System institution and state agency employers from the past seven years.
contains general guidance on conducting reference checks and provides sample reference check questions.
Other considerations: The application process must include a requirement for applicants to disclose any prior UW System or other Wisconsin state agency employment. Depending on the specific facts, past misconduct is not an automatic disqualifier. Reference information that reveals past misconduct (including any violation of sexual violence or sexual harassment policies) must be reviewed on a case-by-case basis prior to making any hiring decisions, and when appropriate, legal counsel should be consulted.
Providing Employment References
UW System institutions must follow certain minimum procedures when a potential employer makes a reference check regarding a current or former employee.
The potential employer should receive an objective evaluation of the candidate’s training, experience, skills, abilities, and job performance as they relate to the duties and responsibilities of the job for which the candidate is being considered.
When a supervisor or agent of management is contacted by a potential employer for a reference check of a current or former employee, the supervisor or agent must notify the potential employer, even if they do not ask, of the appropriate UW System institution contact for any questions related to employee misconduct (including any violation of sexual violence or sexual harassment policies). The appropriate UW System institution contact must disclose whether the employee has ever been found to have engaged in, is currently under investigation for, or left during an active investigation in which they were accused of sexual violence or sexual harassment.
When the potential employer is another UW System institution or state agency, the personnel file of the current or former employee must be shared upon hire (see SYS 1261, Personnel Files).
Sample language and procedures can be found in .
Last modified: 04/14/2021
Policy Changes Summary
All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment.
UW System institutions must ask the most recent employer, any UW System institution, and any Wisconsin State Agency whether a final candidate has been found to have engaged in, is currently under investigation for, or left during an active investigation in which they were accused of any sexual violence or sexual harassment.
A UW System institution contacted by a potential employer for a reference check regarding a current or former employee must notify the potential employer of the appropriate UW System institution contact for any questions regarding employee misconduct (including any violation of sexual violence or sexual harassment policies), even if the potential employer does not specifically ask.
Conducting Reference Checks
At a minimum, all final candidates and designated references must be asked the following two questions prior to hire if they:
- were ever found to have engaged in any sexual violence or sexual harassment
- are currently under investigation or have ever left employment during an active investigation in which they were accused of sexual violence or sexual harassment
Required Questions
- All Final Candidates
- Recruiter or designated HR staff will call or email the question form to the final candidate upon verbal acceptance of a job offer.
- Recruiter will notify the hiring manager only when the reference check requires further investigation.
- If both questions are answered no, then hiring proceeds as normal.
- If either or both questions are yes, then the information is forwarded to the escalation committee.
- For recruitments that are part of PeopleAdmin, the Recruiter will upload the completed form as part of the recruitment.
- For recruitments that are not part of PeopleAdmin, the Recruiter will upload the completed form and save to online file.
- Obtaining References
- Recruiter or designated HR staff will call or email the question form to the most recent employer and to any UW System institution or Wisconsin State Agency that the candidate has worked for within the past 7 years upon verbal acceptance of a job offer.
- Recruiter will notify the hiring manager only when the reference check requires further investigation.
- If both questions are answered no, then hiring proceeds as normal.
- If either or both questions are yes, then the information is forwarded to the escalation committee.
- For recruitments that are part of PeopleAdmin, the Recruiter will upload the completed form as part of the recruitment.
- For recruitments that are not part of PeopleAdmin, the Recruiter will upload the completed form and save to online file.
- Providing References
- UW System institutions must mandate the use of a disclaimer by the supervisor or designated individual responding to a reference check regarding a current or former employee.
- Mandated Disclaimer for anyone responding to a reference check
- All questions related to employee misconduct including sexual misconduct are addressed only by our human resources department, which can be contacted hrinfo@uwlax.edu This is not meant to imply that this candidate has committed any misconduct but is something we are required by policy to tell all potential employers.
- Mandated Disclaimer for anyone responding to a reference check
- Institutional Contacts regarding UWL Reference Checks should be directed to hrinfo@uwlax.edu
- A Qualtrics link will be created and utilized for requests and tracking purposes.
- UW System institutions must mandate the use of a disclaimer by the supervisor or designated individual responding to a reference check regarding a current or former employee.
- Escalation Committee
- Members
- Director of Human Resources/CHRO
- Assistant Director, Human Resources
- Title IX Coordinator
- Vice Chancellor (Hiring Unit)
- Hiring Manager
- Process and Considerations
- TBD by CHRO, Assistant Director, HR and Title IX Coordinator.
- Members
- Notice
- All position postings or vacancy announcements (including advertisements)
- Verbiage to be included: Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
- Appointment documents
- Verbiage to be included: This offer of employment is conditional pending the results of a criminal background check and the reference check process that includes questions regarding sexual violence and sexual harassment. If the results are unacceptable, the offer will be withdrawn or, if you have started employment, your employment will be terminated.
- All position postings or vacancy announcements (including advertisements)
Last modified: 04/14/2021
Last modified: 04/14/2021
Last modified: 01/04/2022
Offer and Hiring Information
There are TWO separate approval processes that must occur in order to have an appointment document created. The first is the "recommend to hire". This workflow formally documents the Level 2 and Level 3 (if needed) approval for hiring an employee.
Recommending to Hire Workflow
This phase will involve verbal, outside of PeopleAdmin, conversations between the hiring officials. The terms of the offer will be established and then the formal mechanism to document the approval will be recorded in PeopleAdmin by initiating this workflow.
|
Who (owner) |
Approval Action |
|
Level 1 |
Initiate Request for Hire (move to recommend for hire) |
|
Level 1 |
Request for Hire (move to recommend to hire Level 2) |
|
Level 2 |
Request for Hire (move to recommend to hire Level 3 (if $50K or above)) -or- Approve to Extend Offer (move to request for hire approved) -or- Withdrawn (move to withdrawn) -or- Offer declined (move to offer declined) |
|
Final Status: Recommend for Hire Approved |
|
Hiring Details Workflow
After you have received notification that the candidate has been moved to the "recommend for hire approved" stage, Level 2 or a Business Manager must begin the hiring details immediately. The results of this workflow will allow HR to be notified of the hiring details to create the appointment document.
|
Who (owner) |
Approval Action |
|
Level 2 |
Initiate Hiring Details – (Staff, Pool, GA, Faculty) |
|
Level 2 |
Create Hiring Details (enter information as accurately as possible, HR will use) |
|
Level 2 |
Offer Approved (move to HR for contract generation) -or- Offer Declined |
|
HR (Can be with HR for a 1 – 2 weeks) |
Return (move to Create Hiring Details) -or- Approve (hiring details finalized) -or- Cancel |
|
Final Status: HR Generate Contract – a draft appointment document will be sent to Level 2 for review. |
|
Last modified: 01/04/2022
Faculty Specific Hiring Information
A thumbnail overview of hiring related issues for tenure-track (ranked faculty).
- RANK - unless specifically indicated otherwise in the advertisement for the position, UWL hires at the rank of assistant professor. When a faculty member is hired into a tenure-track position but is not yet tenured, they are referred to as "probationary" and/or "junior" faculty.
- OFFER - in most cases the offer is made by the Dean (occasionally by the department chair after the Dean has confirmed the details of the offer). The offer will include the salary, the length of the tenure clock, and the number of years of service granted towards promotion.
- SALARY - starting salaries for all positions at UWL are based on CUPA data and reflect rank and discipline as benchmarked by peer institutions.
- Faculty contracts are traditionally 9-month contracts starting one week prior to the start of classes and ending when grades are due after the Spring semester. J-term (wintersession) and summer teaching is optional and reflected in overload pay.
- Faculty members who are ABD traditionally are hired at a salary 90% of the target salary. The salary is adjusted upon completion of the degree (contact HR).
- TENURE & PROMOTION - it is crucial for hires to understand that tenure and promotion are separate processes at UWL.
- Tenure is a decision of the department and the Chancellor with a recommendation from the Dean and the Provost serving as the Chancellor's designee. The UW System Board of Regents approves the final list. There is no salary adjustment associated with tenure.
- Promotion is a decision of the department, a campus-wide committee, and the Chancellor. A base-salary increase is associated with successful promotion.
- TENURE - the vast majority of faculty at UWL are hired with a "7-year tenure clock." A 7-year clock actually indicates that if awarded, tenure will go into effect in the faculty member's seventh year at the university.
- A seven-year clock means that faculty will be reviewed by their department in their sixth year of service (usually in the Fall and no later than early Spring semester) on the 5 years of service completed at UWL.
- Generally speaking, it is best for the candidate and the department for the tenure-clock to be 7-years as it allows for an appropriate amount of time to review faculty progress in the position in terms of teaching, scholarship, and service. If a faculty member comes to UWL with a substantial level of previous higher education experience, the Dean (with approval from the Provost) may offer a shorter tenure clock.
- Faculty are traditionally hired with a 2 year contract, receive a review at the end of the first year, a formal contract-review in their second year and 1 or 2 year contracts until the time of the tenure review. The formal contract reviews are referred to as retention reviews and are based on departmental, school/college, and university criteria.
- Although a department can request an early tenure decision for a candidate, it is very unusual and will only be considered by the provost under extraordinary circumstances.
- PROMOTION - at the time of offer, the Dean will indicate the number of years the candidate has been granted towards promotion. The number of years of service is determined by these guidelines. All promotion candidates for associate professor must have completed 3 years at UWL and 5 years of service overall (including the time at UWL). Unlike tenure, promotion eligibility merely indicates the "earliest" that a faculty member may be considered for promotion. In addition, if a faculty member is unsuccessful at promotion, there is no limit on the number of attempts. Complete information about promotion is available here; however, generally speaking, the Provost recommends that most junior faculty do not need to familiarize themselves with the criteria or process until after their first formal retention review within their departments.
- Additional contract information for most new faculty hires will include start-up costs (if applicable) and any arrangements associated with completion of the doctorate (if not yet completed).
Last modified: 01/31/2019
For the purposes of medical leave (e.g., FMLA) during the ~30 weeks associated with the academic terms (15 for Fall and 15 for Spring), teaching is calculated as 60% of the overall workload; scholarship 30% and service 10%. The teaching percentage could be lower as determined by the Dean if the faculty member has a reduced teaching load from the 12 credits based on department or college workload reassignments. Scholarship range is generally 10-30% and service 10-20%. There are nine weeks of the ~39 week contract year outside of the standard 14 week semester (+ one week of finals) where 100% of the faculty member’s time could be considered scholarship and/or service.
Last modified: 06/17/2022
Onboarding Resources
| Annual review: You are required to participate in an annual review of performance. |
| Appointment Details Regarding Employment Policies: All employees are subject to certain sets of policies. For information on all employment policies or practices, visit the HR Police and Compliance Center and the UW System Policy Page. Employees should also review the Employee Handbook. |
| Appointment Contingency: While the university expects to fulfill the terms of this appointment, this position is directly tied to external funding and is contingent on continued funding and availability of work for the duration of your appointment. Funding or working condition changes can occur at any time. This position may be eliminated, modified, or the percentage of appointments reduced, because of these changes. |
| Computers & Peripherals: In accordance with Information Technology Services (ITS) policies and the agreement with the dean, you will be provided a computer. Computers are networked to printers/scanners/copiers in the department. |
| Course enrollment: You are paid based on credit hours assigned to this course and based on enrollment. This offer is contingent upon the number of credits assigned to the course and upon satisfactory enrollment in the assigned courses, or related courses, as determined by the Dean in consultation with the Provost at the conclusion of the registration period. If enrollments are not sufficient to warrant continuing one or more of the courses, the appointment may be modified to suit the enrollment demands, including withdrawal of this offer. |
| Driver's Authorization: you must maintain a valid driver's license during the term of your employment. See https://www.uwlax.edu/Risk-Management/Driver-Approval for more information. |
| Early Start (CASSH): You requested an early start (with a pro-rated one-month salary) for the month beginning August 1, in the year this contract will be effective for the purpose of writing a scholarly article for submission to an academic outlet. Prior to August 1, please submit a one- to a two-page prospectus to the College stating what specifically you would do during August. |
| Early Start (CSH): You have the opportunity to request an early start (with a pro-rated one-month salary) for the month beginning August 1, in the year this contract will be effective. For the purpose of writing and submitting grant proposals (one internal grant proposal and one external grant proposal as required by the Provost’s Office). To request an early start, you would submit a one- to a two-page proposal to the College of Science and Health office (by June 1) stating what specifically you would do during August, what grants you would submit (projects and funding agency information) and an estimate of the dollar amount of the grant(s). Possible internal grants include UWL Faculty Research Grant for possible support for the following summer term, UWL Faculty Development Grant, and/or UWL International Development Grant. Information on these internal grant opportunities (as well as UW System grant opportunities) can be found at http://www.uwlax.edu/grants/ |
| Employment Eligibility: This offer may be withdrawn or terminated if this contingency is not satisfied: completion of the Employment Eligibility Verification Form I-9 on or before the first day of employment. |
| General position responsibilities: The duties and responsibilities, as outlined in the attached position description, will be reviewed with you by your chair/supervisor. |
| Graduate Assistant / Teaching Assistant Conditions of employment: *Satisfactory performance of your assistantship duties. *Maintenance of Good Academic Standing, per University academic policies. *Adherence to other University academic policies. |
| Irregular Annual Appointment: Your appointment is less than one full-time equivalent (FTE), and as such, you will be required to not be engaged for work during certain periods of time throughout the fiscal year. These dates will be defined by your supervisor and require notice to Human Resources as to when you will not be reengaged for work. Please refer to this resource for additional information. https://www.uwlax.edu/globalassets/offices-services/human-resources/irregular-contract-addendum-.pdf |
| Medical Leave for Faculty: For the purposes of medical leave (e.g., FMLA) during the ~30 weeks associated with the academic terms (15 for Fall and 15 for Spring), teaching is calculated as 60% of the overall workload; scholarship 30% and service 10%. The teaching percentage could be lower as determined by the Dean if the faculty member has a reduced teaching load from the 12 credits based on department or college workload reassignments. Scholarship range is generally 10-30% and service 10-20%. There are nine weeks of the ~39 week contract year outside of the standard 14 week semester (+ one week of finals) where 100% of the faculty member’s time could be considered scholarship and/or service. |
| Multiple Positions: Employment at UW-L is comprised of multiple positions. Continued employment in one position, is contingent on continued employment in the other position(s). You will receive a separate appointment document for each position held at UW-La Crosse. [Insert both positions and appointment data]. |
| NCAA regulations: Your coaching assignment includes pre-season preparation, organization, practice, post-season tournaments, record and report completion, and details of related matters. We are required according to NCAA Bylaw 11.2 to advise you of your responsibility for adherence to all NCAA regulations. *A staff member who is "found in violation of NCAA regulations shall be subject to disciplinary or corrective action as set forth in the provisions of the NCAA enforcement procedures." *Such action may include suspension for a period of time, without pay, or termination if the violation is significant or repetitive. *Your preseason coaching duties will be established by the Athletic Director in compliance with the NCAA Bylaws. *Compensation for preseason duties that are outside the academic appointment period will be paid as a lump sum payment. |
| New employee Criminal Background Check: This offer of employment is conditional pending the results of a criminal background check and/or the reference check process that includes questions regarding sexual violence and sexual harassment. If the results are unacceptable, the offer will be withdrawn or, if you have started employment, your employment will be terminated. |
| Non-exempt employees: A non-exempt position is entitled to overtime/compensatory time, for hours worked over 40 per workweek. Overtime is subject to the UW-La Crosse Overtime and Compensatory Leave policy: https://kb.uwlax.edu/internal/103690 |
| Non-Redbook: This position is not eligible for any pay increases or career promotion. |
| Partner/Spousal Hiring: You have requested to engage the university's spousal/partner hiring policy. This policy allows for a review of any vacant position not yet posted to determine if the partner meets the qualifications for that vacant position. If the supervisor for that position determines an interview is appropriate, your partner will receive an interview and possible employment. There are no guarantees for placement. Learn more at: https://kb.uwlax.edu/103693 |
| Position Funding: This position is contingent on program needs, availability of work, and continued funding as defined by the grant or program funder. Funding changes can occur at any time. This position may be eliminated, or the percentage of appointments reduced, as a result of funding changes. |
| Project-Based Appointment: *The expected length of this project appointment is: [INSERT NUMBER OF MONTHS/YEARS]. *The UW System University System Administrative Policy 1256 states that the total duration of a project appointment cannot exceed four (4) years. *Project employees are ‘at will’. The project appointment may be terminated without notice, for any reason. *As a project employee, you are subject to the Wisconsin Retirement System (WRS) eligibility requirements in Wis. Stat. 40.02(26) and 40.22 and in Chap. 3 of the WRS administrative manual. *Project employees with an appointment of 50% or greater are eligible for full employer contribution towards health insurance, in addition to other benefits as outlined in UW System Administrative Policy 1256. |
| Rehired annuitant: You are required to complete the attached Rehired Annuitant form (ET-3219). You are responsible for maintaining and monitoring your hours as required by ETF as an affected annuitant. |
| Relocation Assistance: You have been awarded up to $X in direct assistance and/or $X in indirect assistance. Mileage reimbursement is at the current IRS rate and is provided as part of the direct reimbursement assistance and is for one vehicle for one way to La Crosse, Wisconsin from your current place of residence. All applicable relocation awards must comply with university policy. For more information on how the relocation assistance is awarded and paid to the employee, please reference this policy: https://kb.uwlax.edu/116780 |
| Research Interns: The University of Wisconsin System Unclassified Personnel Guidelines state that Interns can only be appointed for up to a three-year term. |
| Start-Up Costs: As stated in this appointment document, you have been awarded startup funds for one or more of the following, research, professional development, creative activity, or specialized equipment purchase. The costs for the startup conditions must be approved prior to the procurement of any services, materials, or equipment. |
| Teaching Load/Course Reduction: You have been granted a course reassignment for research or other projects. The terms of this will be discussed and agreed to by your department chair. |
| Temporary appointment: *The need for this position/duties is temporary in nature. *The UW System University Personnel System Administrative Policy 1256 states temporary employees are limited to working 1040 hours within 12 months from the start date of the position. *Temporary employees are ‘at will’. The appointment may be terminated without notice, for any reason. *As a temporary employee, you are subject to the Wisconsin Retirement System (WRS) eligibility requirements in Wis. Stat. 40.02(26) and 40.22 and in Chap. 3 of the WRS administrative manual. *Temporary employees are typically not eligible for benefits upon hire. Human Resources will review this appointment and notify you if you are benefits eligible. Additional information can be found in UW System Administrative Policy 1256. *This position is not eligible for any pay increases or career progression/promotion. |
| Telecommuting Employee Agreement: Your position, either whole or in part will be located remotely or off the main UWL campus. You will be required to complete the Telecommuting Agreement after your UWL email and network credentials have been activated. You will receive an automatic email when they are active. Follow the Telecommuting Policy to complete the required form: https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/telecommuting/ |
| University Staff Probationary Period: *This position requires you to serve a probationary period. *During your probationary period your performance will be evaluated. Your supervisor will share the results of the evaluation with you. *Your probation end date is: [INSERT DATE]. |
Last modified: 03/18/2022
Onboarding is a critical part of welcoming a new employee. Learn more at our onboarding center: https://www.uwlax.edu/human-resources/services/onboarding-center/onboarding/. Here you will learn about what the employee receives, and what your responsibilities will be to help transition the new employee to UWL.
Last modified: 01/04/2022