Automated forms

Human Resources will soon be announcing the roll-out of automated forms and new online features for many processes.  Watch this alert box and the HR Newsletter for additional information. 

Human Resources Forms

General forms expanding section

Human Resources Forms

Address change - current employees can update online with My UW System

Career progression forms (non-instructional academic staff)

Emergency contact form  (current employees can update online with My UW System)

Exit Checklist 

Name change request form 

Performance appraisal forms (IDP)

Position description templates

Benefits Forms

Benefits program forms and publications

Beneficiary designation forms

Employee educational assistance reimbursement request form

Salary reduction agreement (TSA deductions)

Rehired annuitant election form 

Payroll Forms

Blank leave report (faculty/academic staff)

Direct deposit 

Duplicate W-2 form request 

Inter-institutional agreement (IIA)

Overload payment request form

Student payroll forms

Timesheets (classified employees) 

Vacation carryover forms

  • For the current Fiscal Year, any remaining leave in the “Vacation” leave bank will automatically be carried over into the “Vacation Carryover” bank. For this year only, the request and approval process required by the UWL policy will be waived. There is no action needed on your part and no need to submit the request form.

W-4 tax withholding form

Miscellaneous Forms

Accident reporting and worker's compensation

Miscellaneous email account request form 

Employee grievance report form (for university staff)

New hire forms expanding section

The following forms need to be completed by all new employees and all returning employees who have not been paid on the UW-La Crosse payroll within the past 12 months.  

Forms to complete

I-9 Employment Eligibility Verification Form 

UW-La Crosse uses an electronic I-9 form. New employees will be asked to complete the electronic form and present acceptable documents to the Human Resources office. 

Self-Identification Survey and W-4 Withholding Forms 

Direct Deposit Form 

Other important information

The Affordable Care Act (ACA) requires most everyone to obtain health insurance for themselves and their dependents or pay a penalty when filling tax returns.  The health insurance marketplace is a new option for people to obtain health insurance. UW-La Crosse will provide the required health insurance marketplace notice to all employees at the time of I-9 completion.

Executive Order #54, issued by the Governor in 2011, requires all University of Wisconsin system employees to report child abuse and neglect if, in the course of employment, a UW System employee observes or learns of such an incident. UW-La Crosse has prepared for employees and their supervisors guidance in complying with Executive Order 54.

Employee action forms expanding section

Employee action forms are used to appoint or reappoint employees or to make changes to an existing appointment. Click link below to open the file.

Academic staff, faculty, limited, and university staff

Graduate assistants (includes teaching and program assistants)

  • Hiring of Graduate Assistants is done through the PeopleAdmin hiring process
  • If you need a copy of the GA EAF for funding changes or FTE changes, please contact Human Resources
  • Graduate student tuition waiver form (to waive non-resident tuition for graduate students) - contact Graduate Studies